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#1
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Can one item of text be automatically replicated in several spots?
What I want to do is this:
I'm preparing a word document where the same info (a name) has to be entered by another staff member in about 4 different places. When it's typed in the first such spot, surely there must be an easy way to make it copy automatically to the other 3? Else the user has to re-type the same info each time. Example: Say that a customer's name is to be typed in at the start and end of an agreement. Instead of having "we agree with _______ that...." and then later, "agreed to by _______", I want to type "Johnny Customer" in the first blank, and have that automatically appear in the second one as well. I've made some progress on this: (1) I created a field where the first blank space is, and called that field "Name" (Field type is "Fill-in"). (2) I then re-selected that same field, and also made it a bookmark, called "CName". (3) Next, I went to the second blank space, and made that a field as well. This field type is "Ref", and cross-refers back to the CName Bookmark. Now that worked "OK-ish". I typed "Johnny Customer" into the first field, and the second field did in fact come up with "Johnny Customer" too. However, when I change the original instance, it doesn't replicate the change in the second instance automatically. It only does so if I select the second instance, and force an update using F-9. That's not good enough! Any tips on this? I'm sure there must be either a better way to structure the fields, or a useful macro. Also, right now it's far too easy to delete the first instance by accident, unless you're careful about how you place the cursor. Must be some way to protect it better. |
#2
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Have a look at my old pal Greg Maxey's web site -
http://gregmaxey.mvps.org/Repeating_Data.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Chris wrote: What I want to do is this: I'm preparing a word document where the same info (a name) has to be entered by another staff member in about 4 different places. When it's typed in the first such spot, surely there must be an easy way to make it copy automatically to the other 3? Else the user has to re-type the same info each time. Example: Say that a customer's name is to be typed in at the start and end of an agreement. Instead of having "we agree with _______ that...." and then later, "agreed to by _______", I want to type "Johnny Customer" in the first blank, and have that automatically appear in the second one as well. I've made some progress on this: (1) I created a field where the first blank space is, and called that field "Name" (Field type is "Fill-in"). (2) I then re-selected that same field, and also made it a bookmark, called "CName". (3) Next, I went to the second blank space, and made that a field as well. This field type is "Ref", and cross-refers back to the CName Bookmark. Now that worked "OK-ish". I typed "Johnny Customer" into the first field, and the second field did in fact come up with "Johnny Customer" too. However, when I change the original instance, it doesn't replicate the change in the second instance automatically. It only does so if I select the second instance, and force an update using F-9. That's not good enough! Any tips on this? I'm sure there must be either a better way to structure the fields, or a useful macro. Also, right now it's far too easy to delete the first instance by accident, unless you're careful about how you place the cursor. Must be some way to protect it better. |
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