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#1
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Making a file smaller
I have a spreadsheet that is 35mb in size and given the number of sheets and
calculations it should not be this big. It used to have a large number of links in it that someone had put in, which I think contributed to the large size. I broke those links but the size still will not come down. Any suggestions or ideas of how I can easily compact or reduce the size of this file? Thanks in advance. Dave |
#2
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Making a file smaller
Excel is not very good at resetting itself if columns or rows are no
longer used. Click in any sheet and do CTRL-End - this will take you to the cell which Excel thinks is the last-used cell, although you may find there are several unused columns and/or rows beyond your data. If this is the case, then highlight the offending rows/columns and Edit | Delete to remove them. Save the file immediately and repeat with other sheets. Named ranges which are no longer needed can also take up a lot of memory - Insert | Name | Define to see a list of what you have and delete each one (in turn) that you no longer need, especially those that refer to another workbook and the ones with #REF (sheets, rows or columns may have been deleted). Hope this helps. Pete Dave wrote: I have a spreadsheet that is 35mb in size and given the number of sheets and calculations it should not be this big. It used to have a large number of links in it that someone had put in, which I think contributed to the large size. I broke those links but the size still will not come down. Any suggestions or ideas of how I can easily compact or reduce the size of this file? Thanks in advance. Dave |
#3
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Making a file smaller
Pete, this helped a lot. It went from 35mb to 784kb! Thanks.
"Pete_UK" wrote: Excel is not very good at resetting itself if columns or rows are no longer used. Click in any sheet and do CTRL-End - this will take you to the cell which Excel thinks is the last-used cell, although you may find there are several unused columns and/or rows beyond your data. If this is the case, then highlight the offending rows/columns and Edit | Delete to remove them. Save the file immediately and repeat with other sheets. Named ranges which are no longer needed can also take up a lot of memory - Insert | Name | Define to see a list of what you have and delete each one (in turn) that you no longer need, especially those that refer to another workbook and the ones with #REF (sheets, rows or columns may have been deleted). Hope this helps. Pete Dave wrote: I have a spreadsheet that is 35mb in size and given the number of sheets and calculations it should not be this big. It used to have a large number of links in it that someone had put in, which I think contributed to the large size. I broke those links but the size still will not come down. Any suggestions or ideas of how I can easily compact or reduce the size of this file? Thanks in advance. Dave |
#4
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Making a file smaller
Well, that's a big reduction!
Thanks for feeding back. Pete Dave wrote: Pete, this helped a lot. It went from 35mb to 784kb! Thanks. "Pete_UK" wrote: Excel is not very good at resetting itself if columns or rows are no longer used. Click in any sheet and do CTRL-End - this will take you to the cell which Excel thinks is the last-used cell, although you may find there are several unused columns and/or rows beyond your data. If this is the case, then highlight the offending rows/columns and Edit | Delete to remove them. Save the file immediately and repeat with other sheets. Named ranges which are no longer needed can also take up a lot of memory - Insert | Name | Define to see a list of what you have and delete each one (in turn) that you no longer need, especially those that refer to another workbook and the ones with #REF (sheets, rows or columns may have been deleted). Hope this helps. Pete Dave wrote: I have a spreadsheet that is 35mb in size and given the number of sheets and calculations it should not be this big. It used to have a large number of links in it that someone had put in, which I think contributed to the large size. I broke those links but the size still will not come down. Any suggestions or ideas of how I can easily compact or reduce the size of this file? Thanks in advance. Dave |
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