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Printing a protected file
I am going to put some PowerPoint presentations on CD and distribute them. The presentations will be copywritten, so I don't want anyone to be able to edit the presentations. I do however want people to be able to view and to print the presentations. Is it possible to save them in such a way that they are both protected and printable? If this is not an option, then what is the best way to allow printing? Should I save a separate file for printing by using something like Microsoft Imaging or Adobe Acrobat?
Thanks, Sharon |
#2
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Printing a Protected file
I am not aware of any way to prevent someone from editing
a Powerpoint file from within Powerpoint. What I have done to eliminate this problem in the past is to convert the file into an Adobe Acrobat PDF file. This dramatically shrinks file size and makes it easy for anyone to print the file, even if they don't have Powerpoint. Unfortunately you have to have Adobe Acrobat, not just Reader to do this function. I hope this helps... -----Original Message----- I am going to put some PowerPoint presentations on CD and distribute them. The presentations will be copywritten, so I don't want anyone to be able to edit the presentations. I do however want people to be able to view and to print the presentations. Is it possible to save them in such a way that they are both protected and printable? If this is not an option, then what is the best way to allow printing? Should I save a separate file for printing by using something like Microsoft Imaging or Adobe Acrobat? Thanks, Sharon . |
#3
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Printing a protected file
If you have PowerPoint 2002 or 2003 you can assign a "modify" password and
then distribute the presentation without the password. I then recommend that you include the PowerPoint 2003 Viewer on the CD, so that without moving or installing anything to the system, everything will play from the CD. The user can right click a slide and select print to print all slides. -- Sonia, MS PowerPoint MVP Team Autorun CD software, templates, and tutorials http://www.soniacoleman.com/ "Sharon" wrote in message ... I am going to put some PowerPoint presentations on CD and distribute them. The presentations will be copywritten, so I don't want anyone to be able to edit the presentations. I do however want people to be able to view and to print the presentations. Is it possible to save them in such a way that they are both protected and printable? If this is not an option, then what is the best way to allow printing? Should I save a separate file for printing by using something like Microsoft Imaging or Adobe Acrobat? Thanks, Sharon |
#4
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Printing a Protected file
Good info. PDFs can certainly be the best way to distribute PPT content at
some times. A few comments: a Powerpoint file from within Powerpoint. What I have done to eliminate this problem in the past is to convert the file into an Adobe Acrobat PDF file. This dramatically shrinks file size That depends a lot on the acrobat settings and what's in the PPT file. While it's generally true, sometimes the PDF that comes out at the end of the pipe is dramatically *larger* than the PPT you put in at the beginning. and makes it easy for anyone to print the file, even if they don't have Powerpoint. Unfortunately you have to have Adobe Acrobat, not just Reader to do this function. There are other programs, including a few free ones, that you can use to convert PPT to PDF. How can I make Acrobat PDFs from PowerPoint? http://www.rdpslides.com/pptfaq/FAQ00517.htm I hope this helps... -----Original Message----- I am going to put some PowerPoint presentations on CD and distribute them. The presentations will be copywritten, so I don't want anyone to be able to edit the presentations. I do however want people to be able to view and to print the presentations. Is it possible to save them in such a way that they are both protected and printable? If this is not an option, then what is the best way to allow printing? Should I save a separate file for printing by using something like Microsoft Imaging or Adobe Acrobat? Thanks, Sharon . -- Steve Rindsberg, PPT MVP PPT FAQ: www.pptfaq.com PPTools: www.pptools.com ================================================ Featured Presenter, PowerPoint Live 2004 October 10-13, San Diego, CA www.PowerPointLive.com ================================================ |
#5
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Printing a protected file
Thanks for all of the comments. You are all very helpful!
Sharon |
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