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#1
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can't "find" entrys in database
As stated in another post, I just upgraded at work from
Office 2000 to Office XP. 99% of my files are mail merge documents attached to a database, that I use all day. Right now my database has over 500 entrys. In 2000 in the toolbar I put the "find entry" command, searched the fields, and the correct entrys would come up. It was very convenient. Also, when in 2000 on the "Data Form" screen, there was an "ok" button that once I found the correct entry, and closed the screen, it would stay on that entry in the document. However, in XP neither of these work. If I use the "find entry" command off the toolbar and search for something, it says it doesn't exist (even though it does). I have to open up the "Data Form" then click on the "find button" on that screen to search for the entry. Then I have to memorize which entry it is, and click close, then enter it in "go to record" box. It takes significantly longer. Is there any way to change this? Why won't it find my entries in XP? What happened to the "ok" box on the "data form" screen?? |
#2
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can't "find" entrys in database
Hi Rachael,
By the "Find entry" commmand I assume you mean the binoculars button? Do you happen to know whether this is the original command, or was it replaced with a macro? The reason I ask is a bit convoluted, but it goes like this: 1. In Word 2000, this command would find things just fine. But after a successful find, mail merge wouldn't execute unless/until one performed an *unsuccessful* find. 2. The fact that you were quite happy with the tool in Word 2000 makes me think you may have had a macro solution. 3. In Word 2002, using the same macro command does not find anything. (And, of course, if the macro continues on to not find something, you still don't get anything.) 4. As far as I've ever heard, the built-in "Find" command does, in contrast to Word 2000, work perfectly well. So, putting it all together makes me suspect you may have a macro running the "Find". You'd want to "turn it off" (how you do that would depend on how it's set up) and try using the built-in functionality. -- as to the dialog box: Word 2002 made a lot of changes to the mail merge interface. The old dialog box is still there, and can be used with text and Word table data sources. You'll find instructions on how to pull up these old interfaces that still work in the Word 2002 section of my website's mail merge FAQ. As stated in another post, I just upgraded at work from Office 2000 to Office XP. 99% of my files are mail merge documents attached to a database, that I use all day. Right now my database has over 500 entrys. In 2000 in the toolbar I put the "find entry" command, searched the fields, and the correct entrys would come up. It was very convenient. Also, when in 2000 on the "Data Form" screen, there was an "ok" button that once I found the correct entry, and closed the screen, it would stay on that entry in the document. However, in XP neither of these work. If I use the "find entry" command off the toolbar and search for something, it says it doesn't exist (even though it does). I have to open up the "Data Form" then click on the "find button" on that screen to search for the entry. Then I have to memorize which entry it is, and click close, then enter it in "go to record" box. It takes significantly longer. Is there any way to change this? Why won't it find my entries in XP? What happened to the "ok" box on the "data form" screen?? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
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can't "find" entrys in database
I don't know if I should bother here, but this is similar
to my other post. I guess they are related issues. See below: -----Original Message----- Hi Rachael, By the "Find entry" commmand I assume you mean the binoculars button? Do you happen to know whether this is the original command, or was it replaced with a macro? I have no idea if it's the original or a replaced macro. I went to the ToolsCustomize menu and picked the button out of the mail merge menu to put on my toolbar. The reason I ask is a bit convoluted, but it goes like this: 1. In Word 2000, this command would find things just fine. But after a successful find, mail merge wouldn't execute unless/until one performed an *unsuccessful* find. 2. The fact that you were quite happy with the tool in Word 2000 makes me think you may have had a macro solution. What's a Macro Solution?? 3. In Word 2002, using the same macro command does not find anything. (And, of course, if the macro continues on to not find something, you still don't get anything.) 4. As far as I've ever heard, the built-in "Find" command does, in contrast to Word 2000, work perfectly well. So, putting it all together makes me suspect you may have a macro running the "Find". You'd want to "turn it off" (how you do that would depend on how it's set up) and try using the built-in functionality. If I don't know how it was set up (if it is Macro) how will I turn it off?? -- as to the dialog box: Word 2002 made a lot of changes to the mail merge interface. The old dialog box is still there, and can be used with text and Word table data sources. You'll find instructions on how to pull up these old interfaces that still work in the Word 2002 section of my website's mail merge FAQ. As stated in another post, I just upgraded at work from Office 2000 to Office XP. 99% of my files are mail merge documents attached to a database, that I use all day. Right now my database has over 500 entrys. In 2000 in the toolbar I put the "find entry" command, searched the fields, and the correct entrys would come up. It was very convenient. Also, when in 2000 on the "Data Form" screen, there was an "ok" button that once I found the correct entry, and closed the screen, it would stay on that entry in the document. However, in XP neither of these work. If I use the "find entry" command off the toolbar and search for something, it says it doesn't exist (even though it does). I have to open up the "Data Form" then click on the "find button" on that screen to search for the entry. Then I have to memorize which entry it is, and click close, then enter it in "go to record" box. It takes significantly longer. Is there any way to change this? Why won't it find my entries in XP? What happened to the "ok" box on the "data form" screen?? Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Sep 30 2003) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e- :-) . |
#4
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can't "find" entrys in database
Again, forgot to put my name!! What a Monday morning?!? |
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