Word Manuscript -> Book Format

Robert M. Franz wrote:
Hi Steven

NO SPAM PLEASE wrote:

My problem is this. The manuscript is in A4 format, with appropriate
fonts, justification etc. I need two versions of the document as it
will be published in two formats.


It's always a tough question: You can actually work with one single
document. If you work very carefully with styles, avoid direct
formatting alltogether, then it's not so hard to change the layout of
the document: You will need two sets of your styles (named alike, but
with different font sizes and spacing, place them in separate templates)
and then you copy all styles from the one or from the other to your
document. Globally changing page format and margins shouldn't bother you
if you can apply the correct styles with a few mouseclicks through the
Organizer. Then, you only once need to make manual hyphenation (use the
CTRL SHIFT -)


The first is the final manuscript (Word A4) - PDF for download from
the web site. I can easily do this via Adobe Distiller.

The second, as postscript for printing as a hardback book, with a much
smaller page size, different fonts (hence styles) and formatting.

The issue I am working on is getting the text from the first format to
the second in most reasonable and efficient manner.


The other approach would be to use one source document for the content,
which you can load into documents based on different templates.


What I have discovered, so far, is that it is very hard work making a
copy of the manuscript and then doing via 'Page Setup' to re-size the
pages, amend the styles etc. I need to get the text across into a new
document (using a new template) without bringing over the styles - but
keeping some formatting (like words in italics & bold).


Use character styles a lot: Then you can change italics to bold (often a
good idea when changing a paper-oriented document (book) to
screen-oriented (PDF).


I might be making a mountain out of a molehill here but my preliminary
efforts seem to indicate that there is no easy/consistent way to do
this with Word 2000.

Would appreciate any insights you might have!


If you want to stick to Word, maybe the following article can give you
some insights:

Creating a Template (Part II, by John McGhie)
http://word.mvps.org/FAQs/Customizat...platePart2.htm

Greetinx
.bob
Thanks Robert,

I am going to make a "book" template and change the styles - experiment with
both. Am ploughing my way through the great FAQ you suggested. Much appreciated.

Regards,




Steven

I'm not sure how this works for a PDF, as I have no experience with that.
When I create CRC for a book, I use a standard Letter page but reduce the
active text area by increasing the margins. I add an outline of the page
size while I'm working to give some sense of the page (this is replaced by
crop marks before I give the copy to the printer). For a PDF I imagine you
would have to change the actual page size, and in order to do this in Word
you may have to have the Adobe printer selected as the default while you're
working on the document. Create a document with the desired page size and
margins (not forgetting the header/footer margins) and then either insert
the manuscript file (if there are no section breaks) or copy/paste it in in
chunks. Be careful not to include any section breaks, as they will contain
page-level formatting.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"NO SPAM PLEASE" wrote in message
...
Suzanne S. Barnhill wrote:
You don't want to lose or change the styles; that is, you don't want to
change one style for another. What you want to do is modify the styles.
For
example, if your body text is 12 pt TNR in your manuscript but you want
it
to be 10 pt Book Antiqua in the book, if you have applied Body Text
style,
all you have to do in the book format is modify the Body Text style, and
the
changes will be automatic. I assure you this is the easiest approach; I
have
converted many manuscripts to CRC for books, and this is what I do: even
if
every style in the manuscript is bog-standard 12 pt TNR, provided you
have
applied the appropriate style to every paragraph, the conversion is
quite
smooth.

Thanks Suzanne...this is the tactic I am going to employ!

What about the change of page size....is there a 'safe' way to achieve
this - or
am I being just too worried?

Regards,



Steven

Suzanne S. Barnhill wrote:
I'm not sure how this works for a PDF, as I have no experience with that.
When I create CRC for a book, I use a standard Letter page but reduce the
active text area by increasing the margins. I add an outline of the page
size while I'm working to give some sense of the page (this is replaced by
crop marks before I give the copy to the printer). For a PDF I imagine you
would have to change the actual page size, and in order to do this in Word
you may have to have the Adobe printer selected as the default while you're
working on the document. Create a document with the desired page size and
margins (not forgetting the header/footer margins) and then either insert
the manuscript file (if there are no section breaks) or copy/paste it in in
chunks. Be careful not to include any section breaks, as they will contain
page-level formatting.

Thank u very much Suzanne. I think my trials did copy over section breaks and
that was the problem! I will try again!


Steven