report footer in multiple column report

Hi, all:

I usually put a line at report footer to indicate the end of the report. In
multiple column report, if the report ends at the first column, the line at
report footer is ok.

If the report ends at 2nd or 3rd column, the report footer with a line falls
on its own last blank page. How to solve it?

Thanks.

Hello Song Su,

I have watched your post and waited to see if someone with a lot more
experience than I would answer because I am a new user and don’t want to
steer you in the wrong direction. But since no one has replied thus far,
maybe the answer I received for my report question will also help you. Like
yours, my db is also for a school and includes a multicolumn report.
The settings I had in my report we
1. Force New Page set to “None�.
2. Report Keep Together (Sorting and Grouping) was set to “No�.

I received a reply from Marshall Barton, Access MVP, that resolved my
problem. You may want to try it as well.

Here is his reply:

"Because the report footer spans the entire width of the
report, it's not really appropriate for what you want. You
probably need to use a group footer, which will be in a
single column."

"To do that, insert a new group level at the top of the
sorting and grouping list using a constant expression (e.g.
=1). Then put the grand total text box in this new group
footer section. "

When I asked a follow-up question about the meaning of “= 1� his reply stated:

"If you look at the heading over the first column in the
sorting and grouping window, you will see that it is
'"Field/Expression". When you use an expression, it must
start with an = sign. In this case, the expression is a
trivial constant such as =1, but it could be anything that
is not the name of a field. E.g. you could use:
="My Dummy Footer"
to the same effect)."

Just so you know the background, I was trying to create a calculated control
at the end of one of the columns. What was happening is that the calculation
was alone on a single page and I couldn’t get it with the rest of the report.
Like I previously stated, I’m a new user and this may not be what you’re
looking for. But it's been quite a while since you posted your question. You
may want to try this while you wait for someone with more experience and
maybe a different solution. I hope this helps you as well.

--
Aria W.


"Song Su" wrote:

Hi, all:

I usually put a line at report footer to indicate the end of the report. In
multiple column report, if the report ends at the first column, the line at
report footer is ok.

If the report ends at 2nd or 3rd column, the report footer with a line falls
on its own last blank page. How to solve it?

Thanks.

Dear Aria,

It works great! Instead of report footer, using group footer solve the
problem. Thank you for your help.

Song

"Aria" wrote in message
news
Hello Song Su,

I have watched your post and waited to see if someone with a lot more
experience than I would answer because I am a new user and don’t want to
steer you in the wrong direction. But since no one has replied thus far,
maybe the answer I received for my report question will also help you.
Like
yours, my db is also for a school and includes a multicolumn report.
The settings I had in my report we
1. Force New Page set to “None�.
2. Report Keep Together (Sorting and Grouping) was set to “No�.

I received a reply from Marshall Barton, Access MVP, that resolved my
problem. You may want to try it as well.

Here is his reply:

"Because the report footer spans the entire width of the
report, it's not really appropriate for what you want. You
probably need to use a group footer, which will be in a
single column."

"To do that, insert a new group level at the top of the
sorting and grouping list using a constant expression (e.g.
=1). Then put the grand total text box in this new group
footer section. "

When I asked a follow-up question about the meaning of “= 1� his reply
stated:

"If you look at the heading over the first column in the
sorting and grouping window, you will see that it is
'"Field/Expression". When you use an expression, it must
start with an = sign. In this case, the expression is a
trivial constant such as =1, but it could be anything that
is not the name of a field. E.g. you could use:
="My Dummy Footer"
to the same effect)."

Just so you know the background, I was trying to create a calculated
control
at the end of one of the columns. What was happening is that the
calculation
was alone on a single page and I couldn’t get it with the rest of the
report.
Like I previously stated, I’m a new user and this may not be what you’re
looking for. But it's been quite a while since you posted your question.
You
may want to try this while you wait for someone with more experience and
maybe a different solution. I hope this helps you as well.

--
Aria W.


"Song Su" wrote:

Hi, all:

I usually put a line at report footer to indicate the end of the report.
In
multiple column report, if the report ends at the first column, the line
at
report footer is ok.

If the report ends at 2nd or 3rd column, the report footer with a line
falls
on its own last blank page. How to solve it?

Thanks.

Dear Aria,

Your solution works great. Using group footer instead of report footer solve
the problem. Thank you very much.

Song Su

"Aria" wrote in message
news
Hello Song Su,

I have watched your post and waited to see if someone with a lot more
experience than I would answer because I am a new user and don’t want to
steer you in the wrong direction. But since no one has replied thus far,
maybe the answer I received for my report question will also help you.
Like
yours, my db is also for a school and includes a multicolumn report.
The settings I had in my report we
1. Force New Page set to “None�.
2. Report Keep Together (Sorting and Grouping) was set to “No�.

I received a reply from Marshall Barton, Access MVP, that resolved my
problem. You may want to try it as well.

Here is his reply:

"Because the report footer spans the entire width of the
report, it's not really appropriate for what you want. You
probably need to use a group footer, which will be in a
single column."

"To do that, insert a new group level at the top of the
sorting and grouping list using a constant expression (e.g.
=1). Then put the grand total text box in this new group
footer section. "

When I asked a follow-up question about the meaning of “= 1� his reply
stated:

"If you look at the heading over the first column in the
sorting and grouping window, you will see that it is
'"Field/Expression". When you use an expression, it must
start with an = sign. In this case, the expression is a
trivial constant such as =1, but it could be anything that
is not the name of a field. E.g. you could use:
="My Dummy Footer"
to the same effect)."

Just so you know the background, I was trying to create a calculated
control
at the end of one of the columns. What was happening is that the
calculation
was alone on a single page and I couldn’t get it with the rest of the
report.
Like I previously stated, I’m a new user and this may not be what you’re
looking for. But it's been quite a while since you posted your question.
You
may want to try this while you wait for someone with more experience and
maybe a different solution. I hope this helps you as well.

--
Aria W.


"Song Su" wrote:

Hi, all:

I usually put a line at report footer to indicate the end of the report.
In
multiple column report, if the report ends at the first column, the line
at
report footer is ok.

If the report ends at 2nd or 3rd column, the report footer with a line
falls
on its own last blank page. How to solve it?

Thanks.

Hi Song Su,
I was nervous about offering advice when I am inexperienced with Access. But
I didn't want your question to remain unanswered if there was a possible
solution. I am so glad the answer I received helped you as well.
--
Aria W.


"Song Su" wrote:

Dear Aria,

Your solution works great. Using group footer instead of report footer solve
the problem. Thank you very much.

Song Su

"Aria" wrote in message
news
Hello Song Su,

I have watched your post and waited to see if someone with a lot more
experience than I would answer because I am a new user and don’t want to
steer you in the wrong direction. But since no one has replied thus far,
maybe the answer I received for my report question will also help you.
Like
yours, my db is also for a school and includes a multicolumn report.
The settings I had in my report we
1. Force New Page set to “None�.
2. Report Keep Together (Sorting and Grouping) was set to “No�.

I received a reply from Marshall Barton, Access MVP, that resolved my
problem. You may want to try it as well.

Here is his reply:

"Because the report footer spans the entire width of the
report, it's not really appropriate for what you want. You
probably need to use a group footer, which will be in a
single column."

"To do that, insert a new group level at the top of the
sorting and grouping list using a constant expression (e.g.
=1). Then put the grand total text box in this new group
footer section. "

When I asked a follow-up question about the meaning of “= 1� his reply
stated:

"If you look at the heading over the first column in the
sorting and grouping window, you will see that it is
'"Field/Expression". When you use an expression, it must
start with an = sign. In this case, the expression is a
trivial constant such as =1, but it could be anything that
is not the name of a field. E.g. you could use:
="My Dummy Footer"
to the same effect)."

Just so you know the background, I was trying to create a calculated
control
at the end of one of the columns. What was happening is that the
calculation
was alone on a single page and I couldn’t get it with the rest of the
report.
Like I previously stated, I’m a new user and this may not be what you’re
looking for. But it's been quite a while since you posted your question.
You
may want to try this while you wait for someone with more experience and
maybe a different solution. I hope this helps you as well.

--
Aria W.


"Song Su" wrote:

Hi, all:

I usually put a line at report footer to indicate the end of the report.
In
multiple column report, if the report ends at the first column, the line
at
report footer is ok.

If the report ends at 2nd or 3rd column, the report footer with a line
falls
on its own last blank page. How to solve it?

Thanks.

Do you know how, using this method, I can sequentially number the columns to
appear as pages? That is, I have a 2 column report, and I want, at the top
(or bottom) of each column to include a page number - so the second column
(appearing on the first physical page) would appear as page 2?



"Aria" wrote in message
...
Hi Song Su,
I was nervous about offering advice when I am inexperienced with Access.
But
I didn't want your question to remain unanswered if there was a possible
solution. I am so glad the answer I received helped you as well.
--
Aria W.


"Song Su" wrote:

Dear Aria,

Your solution works great. Using group footer instead of report footer
solve
the problem. Thank you very much.

Song Su

"Aria" wrote in message
news
Hello Song Su,

I have watched your post and waited to see if someone with a lot more
experience than I would answer because I am a new user and don't want
to
steer you in the wrong direction. But since no one has replied thus
far,
maybe the answer I received for my report question will also help you.
Like
yours, my db is also for a school and includes a multicolumn report.
The settings I had in my report we
1. Force New Page set to "None".
2. Report Keep Together (Sorting and Grouping) was set to "No".

I received a reply from Marshall Barton, Access MVP, that resolved my
problem. You may want to try it as well.

Here is his reply:

"Because the report footer spans the entire width of the
report, it's not really appropriate for what you want. You
probably need to use a group footer, which will be in a
single column."

"To do that, insert a new group level at the top of the
sorting and grouping list using a constant expression (e.g.
=1). Then put the grand total text box in this new group
footer section. "

When I asked a follow-up question about the meaning of "= 1" his reply
stated:

"If you look at the heading over the first column in the
sorting and grouping window, you will see that it is
'"Field/Expression". When you use an expression, it must
start with an = sign. In this case, the expression is a
trivial constant such as =1, but it could be anything that
is not the name of a field. E.g. you could use:
="My Dummy Footer"
to the same effect)."

Just so you know the background, I was trying to create a calculated
control
at the end of one of the columns. What was happening is that the
calculation
was alone on a single page and I couldn't get it with the rest of the
report.
Like I previously stated, I'm a new user and this may not be what you're
looking for. But it's been quite a while since you posted your
question.
You
may want to try this while you wait for someone with more experience
and
maybe a different solution. I hope this helps you as well.

--
Aria W.


"Song Su" wrote:

Hi, all:

I usually put a line at report footer to indicate the end of the
report.
In
multiple column report, if the report ends at the first column, the
line
at
report footer is ok.

If the report ends at 2nd or 3rd column, the report footer with a line
falls
on its own last blank page. How to solve it?

Thanks.

You can get the number of a column by using a text boxes
with expressions
Left column: =2 * Page
Right column: =2 * Page - 1

However, the only thing you can make appear right under the
last detail in a group is the group footer section. Unless
you can guarantee that an entire group will fit in a single
column, you may not get a desireable result from using the
group footer.

The Page Footer section is guaranteed to appear at the
bottom of every page (unless you do something to hide it),
so maybe that would be better to use. Since the page footer
section spans the entire width of the page, you will need
one text box in the left side of the section and another on
the right side.
--
Marsh
MVP [MS Access]


Joseph Greenberg wrote:
Do you know how, using this method, I can sequentially number the columns to
appear as pages? That is, I have a 2 column report, and I want, at the top
(or bottom) of each column to include a page number - so the second column
(appearing on the first physical page) would appear as page 2?


"Aria" wrote
I was nervous about offering advice when I am inexperienced with Access.
But I didn't want your question to remain unanswered if there was a possible
solution. I am so glad the answer I received helped you as well.


"Song Su" wrote:
Your solution works great. Using group footer instead of report footer
solve the problem.


"Aria" wrote
I have watched your post and waited to see if someone with a lot more
experience than I would answer because I am a new user and don't want
to steer you in the wrong direction. But since no one has replied thus
far, maybe the answer I received for my report question will also help you.
Like yours, my db is also for a school and includes a multicolumn report.
The settings I had in my report we
1. Force New Page set to "None".
2. Report Keep Together (Sorting and Grouping) was set to "No".

I received a reply from Marshall Barton, Access MVP, that resolved my
problem. You may want to try it as well.

Here is his reply:

"Because the report footer spans the entire width of the
report, it's not really appropriate for what you want. You
probably need to use a group footer, which will be in a
single column."

"To do that, insert a new group level at the top of the
sorting and grouping list using a constant expression (e.g.
=1). Then put the grand total text box in this new group
footer section. "

When I asked a follow-up question about the meaning of "= 1" his reply
stated:

"If you look at the heading over the first column in the
sorting and grouping window, you will see that it is
'"Field/Expression". When you use an expression, it must
start with an = sign. In this case, the expression is a
trivial constant such as =1, but it could be anything that
is not the name of a field. E.g. you could use:
="My Dummy Footer"
to the same effect)."

Just so you know the background, I was trying to create a calculated
control
at the end of one of the columns. What was happening is that the
calculation
was alone on a single page and I couldn't get it with the rest of the
report.
Like I previously stated, I'm a new user and this may not be what you're
looking for. But it's been quite a while since you posted your
question.
You
may want to try this while you wait for someone with more experience
and
maybe a different solution.


"Song Su" wrote:
I usually put a line at report footer to indicate the end of the
report.
In multiple column report, if the report ends at the first column, the
line at report footer is ok.

If the report ends at 2nd or 3rd column, the report footer with a line
falls on its own last blank page. How to solve it?

See, but this is what I don't understand - when I use column printing, I
only have one column defined in my report - the column printing takes care
of printing it on the right side of the page. If i use a group footer (and
in my case it's all one group, it's a phone directory), there is only one
per page/column. And if i use page footer, i only get the physical page
number, not the column number. any other ideas?

"Marshall Barton" wrote in message
...
You can get the number of a column by using a text boxes
with expressions
Left column: =2 * Page
Right column: =2 * Page - 1

However, the only thing you can make appear right under the
last detail in a group is the group footer section. Unless
you can guarantee that an entire group will fit in a single
column, you may not get a desireable result from using the
group footer.

The Page Footer section is guaranteed to appear at the
bottom of every page (unless you do something to hide it),
so maybe that would be better to use. Since the page footer
section spans the entire width of the page, you will need
one text box in the left side of the section and another on
the right side.
--
Marsh
MVP [MS Access]


Joseph Greenberg wrote:
Do you know how, using this method, I can sequentially number the columns
to
appear as pages? That is, I have a 2 column report, and I want, at the top
(or bottom) of each column to include a page number - so the second column
(appearing on the first physical page) would appear as page 2?


"Aria" wrote
I was nervous about offering advice when I am inexperienced with Access.
But I didn't want your question to remain unanswered if there was a
possible
solution. I am so glad the answer I received helped you as well.


"Song Su" wrote:
Your solution works great. Using group footer instead of report footer
solve the problem.


"Aria" wrote
I have watched your post and waited to see if someone with a lot more
experience than I would answer because I am a new user and don't want
to steer you in the wrong direction. But since no one has replied
thus
far, maybe the answer I received for my report question will also
help you.
Like yours, my db is also for a school and includes a multicolumn
report.
The settings I had in my report we
1. Force New Page set to "None".
2. Report Keep Together (Sorting and Grouping) was set to "No".

I received a reply from Marshall Barton, Access MVP, that resolved my
problem. You may want to try it as well.

Here is his reply:

"Because the report footer spans the entire width of the
report, it's not really appropriate for what you want. You
probably need to use a group footer, which will be in a
single column."

"To do that, insert a new group level at the top of the
sorting and grouping list using a constant expression (e.g.
=1). Then put the grand total text box in this new group
footer section. "

When I asked a follow-up question about the meaning of "= 1" his
reply
stated:

"If you look at the heading over the first column in the
sorting and grouping window, you will see that it is
'"Field/Expression". When you use an expression, it must
start with an = sign. In this case, the expression is a
trivial constant such as =1, but it could be anything that
is not the name of a field. E.g. you could use:
="My Dummy Footer"
to the same effect)."

Just so you know the background, I was trying to create a calculated
control
at the end of one of the columns. What was happening is that the
calculation
was alone on a single page and I couldn't get it with the rest of the
report.
Like I previously stated, I'm a new user and this may not be what
you're
looking for. But it's been quite a while since you posted your
question.
You
may want to try this while you wait for someone with more experience
and
maybe a different solution.


"Song Su" wrote:
I usually put a line at report footer to indicate the end of the
report.
In multiple column report, if the report ends at the first column,
the
line at report footer is ok.

If the report ends at 2nd or 3rd column, the report footer with a
line
falls on its own last blank page. How to solve it?

Joseph Greenberg wrote:

See, but this is what I don't understand - when I use column printing, I
only have one column defined in my report - the column printing takes care
of printing it on the right side of the page. If i use a group footer (and
in my case it's all one group, it's a phone directory), there is only one
per page/column. And if i use page footer, i only get the physical page
number, not the column number. any other ideas?


I'm getting confused by your use of the word "column". What
is "column printing" when you say there is "one column
defined in my report"? What about the page number is
different from the "column number" when there is "one
per page/column"?

Did you try the expressions I posted? If you did, what was
wrong with it?

--
Marsh
MVP [MS Access]

I am using column printing from the page setup menu - my report is defined
as 2 columns (for illustration sake, I am trying to print 2 pages of a phone
directory on 1 8.5x14 piece of landscape (legal) paper. I have .5 inches
between columns and .25 inch margins so I each "page" in the report (and the
available width of the report area) is 6.25".

I have my fields placed on the report, with appropriate grouping. That is, I
have ONE LastName field placed on the report. The column printing (down
first) takes care of creating the first column of names, and then goes back
up to the top on the right hand column.

So....

There is only 1 "side" to my report - it's not like I've manally created
columns in the report. I have my report laid out, and I expect Access to
repeat it in columns - which it does. So if I were to have say 3 columns
defined on the page setup screen instead of 2, I'd want the bottom of the
first column to say "Page 1", the bottom of the second column to say "Page
2", and the bottom of the 3rd column say "Page 3" - even though they all
appear on the same physical piece of paper. The the first column on the
second physical piece of paper would say "Page 4", etc. If I place a [Page]
in the group footer, I get the physical page number, same as if I placed it
in the page footer.

The thing to keep in mind is that there is not real "grouping" at a high
level - all the last names are part of the same group. The other grouping
variables I have defined are to take care of children records and ordering,
and that sort of thing.

Does this now make any more sense?


"Marshall Barton" wrote in message
...
Joseph Greenberg wrote:

See, but this is what I don't understand - when I use column printing, I
only have one column defined in my report - the column printing takes care
of printing it on the right side of the page. If i use a group footer (and
in my case it's all one group, it's a phone directory), there is only one
per page/column. And if i use page footer, i only get the physical page
number, not the column number. any other ideas?


I'm getting confused by your use of the word "column". What
is "column printing" when you say there is "one column
defined in my report"? What about the page number is
different from the "column number" when there is "one
per page/column"?

Did you try the expressions I posted? If you did, what was
wrong with it?

--
Marsh
MVP [MS Access]