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#1
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Impossible to make reference to a Table
Hello,
I've received a Word document that contain several tables. These tables have a legend with auto numbering. At the beginning of the document, I have a List of Tables, which is correct, with all the tables and that I can update. But when I try to put somewhere in the text a reference to a table using the Cross-Reference function, when I click on Insert Cross Reference and I select Table in the combo box, the list is empty. So I cannot make any reference to a table. I've tried to do a Ctrl-A - F9 to update everything, but no change. Could someone help me ? Regards, Frédéric |
#2
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Impossible to make reference to a Table
In the Cross-reference dialog box, you can only make use of the "Table"
category if you inserted table captions via the Caption dialog box. If you have been using auto numbering (as it appears), create your cross-references via the "Numbered item" category instead. -- Stefan Blom Microsoft Word MVP "Frederic Houbie" wrote in message ... Hello, I've received a Word document that contain several tables. These tables have a legend with auto numbering. At the beginning of the document, I have a List of Tables, which is correct, with all the tables and that I can update. But when I try to put somewhere in the text a reference to a table using the Cross-Reference function, when I click on Insert Cross Reference and I select Table in the combo box, the list is empty. So I cannot make any reference to a table. I've tried to do a Ctrl-A - F9 to update everything, but no change. Could someone help me ? Regards, Frédéric |
#3
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Impossible to make reference to a Table
The Table “captions†have probably been created with an auto numbering field
and not by using the Caption creation process, if so you will probably see the numbers within the Numbered Item list in the Cross-Reference dialog but possibly only the number and no Label and no Title. If you are only cross-referencing some of the tables, you can bookmark the table caption and cross-reference to that Bookmark. Or go through the document replacing all the duff captions with correct Captions, to speed up the process this could be possible with Find/Replace (depending on the repetitive characters used) or using the Select Browse Object and F4 combination, then create a new TOC for the Table labels, and do the cross-referencing. Hope this helps DeanH "Frederic Houbie" wrote: Hello, I've received a Word document that contain several tables. These tables have a legend with auto numbering. At the beginning of the document, I have a List of Tables, which is correct, with all the tables and that I can update. But when I try to put somewhere in the text a reference to a table using the Cross-Reference function, when I click on Insert Cross Reference and I select Table in the combo box, the list is empty. So I cannot make any reference to a table. I've tried to do a Ctrl-A - F9 to update everything, but no change. Could someone help me ? Regards, Frédéric . |
#4
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Impossible to make reference to a Table
(solved with Frédéric) FYI : The problem was that the original document is edited in English Word, and the field codes for the tables are of the form "SEQ Table ..." . It appears that the french version of Word (used by Frederic) expects codes like "SEQ Tableau ..." . Toggling field codes in the whole document and doing a search/replace within the field codes solved the problem. --p. On 15 déc, 15:01, DeanH wrote: The Table “captions” have probably been created with an auto numbering field and not by using the Caption creation process, if so you will probably see the numbers within the Numbered Item list in the Cross-Reference dialog but possibly only the number and no Label and no Title. If you are only cross-referencing some of the tables, you can bookmark the table caption and cross-reference to that Bookmark. Or go through the document replacing all the duff captions with correct Captions, to speed up the process this could be possible with Find/Replace (depending on the repetitive characters used) or using the Select Browse Object and F4 combination, then create a new TOC for the Table labels, and do the cross-referencing. Hope this helps DeanH "Frederic Houbie" wrote: Hello, I've received a Word document that contain several tables. These tables have a legend with auto numbering. At the beginning of the document, I *have a List of Tables, which is correct, with all the tables and that I can update. But when I try to put somewhere in the text a reference to a table using the Cross-Reference function, when I click on Insert Cross Reference and I select Table in the combo box, the list is empty. So I cannot make any reference to a table. I've tried to do a Ctrl-A - F9 to update everything, but no change. Could someone help me ? Regards, Frédéric . |
#5
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Impossible to make reference to a Table
Hi Stefan,
I found the problem. in the captions of the tables, I had "SEQ Table" field, and it seems my word version is looking for "SEQ Tableau" for Cross references..... Which means that Word is not managing References in the same way, depending on the language of your Word version I suppose ... Very strange. Thanks for your help. Frédéric On Dec 15, 2:35*pm, "Stefan Blom" wrote: In the Cross-reference dialog box, you can only make use of the "Table" category if you inserted table captions via the Caption dialog box. If you have been using auto numbering (as it appears), create your cross-references via the "Numbered item" category instead. -- Stefan Blom Microsoft Word MVP "Frederic Houbie" wrote in message ... Hello, I've received a Word document that contain several tables. These tables have a legend with auto numbering. At the beginning of the document, I *have a List of Tables, which is correct, with all the tables and that I can update. But when I try to put somewhere in the text a reference to a table using the Cross-Reference function, when I click on Insert Cross Reference and I select Table in the combo box, the list is empty. So I cannot make any reference to a table. I've tried to do a Ctrl-A - F9 to update everything, but no change. Could someone help me ? Regards, Frédéric |
#6
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Impossible to make reference to a Table
I see. Yes, the *default* caption labels depend on your language version of
Word. But note that you can add the desired label (via the Caption dialog box); it will then be available in the Cross-reference dialog box. Alternatively, you can change the SEQ fields in the document, which is what you are describing in your other message. -- Stefan Blom Microsoft Word MVP "Frederic Houbie" wrote in message ... Hi Stefan, I found the problem. in the captions of the tables, I had "SEQ Table" field, and it seems my word version is looking for "SEQ Tableau" for Cross references..... Which means that Word is not managing References in the same way, depending on the language of your Word version I suppose ... Very strange. Thanks for your help. Frédéric On Dec 15, 2:35 pm, "Stefan Blom" wrote: In the Cross-reference dialog box, you can only make use of the "Table" category if you inserted table captions via the Caption dialog box. If you have been using auto numbering (as it appears), create your cross-references via the "Numbered item" category instead. -- Stefan Blom Microsoft Word MVP "Frederic Houbie" wrote in message ... Hello, I've received a Word document that contain several tables. These tables have a legend with auto numbering. At the beginning of the document, I have a List of Tables, which is correct, with all the tables and that I can update. But when I try to put somewhere in the text a reference to a table using the Cross-Reference function, when I click on Insert Cross Reference and I select Table in the combo box, the list is empty. So I cannot make any reference to a table. I've tried to do a Ctrl-A - F9 to update everything, but no change. Could someone help me ? Regards, Frédéric |
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