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#1
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Replace zeros with "-" in reports
Hello Experts,
I have a report that based on a query. The query adds up my monthly hours for the people that work on the project and the report displays the result. my formula in the query to calculate total forJanuary for example is 07Jan: Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4]). So all I do is add the field 07Jan into my report. The problem am having is I like to replace all the 0.00 totals with "-". I try to do IIF(Nz([07Jan]=0,"-",Nz([07Jan]) but I get an #Error in the repot. The only way I got to work is by using a text box and if I repeat the whole formula in the report as well by saying: IIF(Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])=0,"-",Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])) but I am defeating the point of using the query to calcuate my totals. I am sure there is a simple way to do it but can't get there Help is always appreciated Hadi |
#2
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Replace zeros with "-" in reports
Never mind. I figured out what I was doing wrong. I was typing the IF
statement in the field box itself not a seperate text box. thanks anyways "Hadi" wrote: Hello Experts, I have a report that based on a query. The query adds up my monthly hours for the people that work on the project and the report displays the result. my formula in the query to calculate total forJanuary for example is 07Jan: Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4]). So all I do is add the field 07Jan into my report. The problem am having is I like to replace all the 0.00 totals with "-". I try to do IIF(Nz([07Jan]=0,"-",Nz([07Jan]) but I get an #Error in the repot. The only way I got to work is by using a text box and if I repeat the whole formula in the report as well by saying: IIF(Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])=0,"-",Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])) but I am defeating the point of using the query to calcuate my totals. I am sure there is a simple way to do it but can't get there Help is always appreciated Hadi |
#3
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Replace zeros with "-" in reports
You could try using the Format property of the text box in which the
calculation is being displayed. Formats for numeric fields can have up to four sections defined, with each section separated by semi-colons. The first section is the format for positive numbers, the second section is the format for negative numbers, the third section is the format for zero values, and the fourth section is the format for Null values. You could use something like #.0;(#.0);"-";"-" -- Doug Steele, Microsoft Access MVP http://I.Am/DougSteele (no private e-mails, please) "Hadi" wrote in message ... Hello Experts, I have a report that based on a query. The query adds up my monthly hours for the people that work on the project and the report displays the result. my formula in the query to calculate total forJanuary for example is 07Jan: Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4]). So all I do is add the field 07Jan into my report. The problem am having is I like to replace all the 0.00 totals with "-". I try to do IIF(Nz([07Jan]=0,"-",Nz([07Jan]) but I get an #Error in the repot. The only way I got to work is by using a text box and if I repeat the whole formula in the report as well by saying: IIF(Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])=0,"-",Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])) but I am defeating the point of using the query to calcuate my totals. I am sure there is a simple way to do it but can't get there Help is always appreciated Hadi |
#4
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Replace zeros with "-" in reports
for starters, your formula is incorrect. You need to give the Nz function a
return value for Null values. Nz([07Jan],0)=0,"-",Nz([07Jan],0) But, I would do this. Make this the control source for the control on the report: =Nz([07Jan_1],0)+Nz([07Jan_2],0)+Nz([07Jan_3],0)+Nz([07Jan_4],0) And use this in the format property of the control: "#0.0;-#0.0;-" It has 3 parts. First part is for positive numbers #0.0 Second part is for negative numbers -#0.0 Third part is for 0 -- Dave Hargis, Microsoft Access MVP "Hadi" wrote: Hello Experts, I have a report that based on a query. The query adds up my monthly hours for the people that work on the project and the report displays the result. my formula in the query to calculate total forJanuary for example is 07Jan: Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4]). So all I do is add the field 07Jan into my report. The problem am having is I like to replace all the 0.00 totals with "-". I try to do IIF(Nz([07Jan]=0,"-",Nz([07Jan]) but I get an #Error in the repot. The only way I got to work is by using a text box and if I repeat the whole formula in the report as well by saying: IIF(Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])=0,"-",Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])) but I am defeating the point of using the query to calcuate my totals. I am sure there is a simple way to do it but can't get there Help is always appreciated Hadi |
#5
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Replace zeros with "-" in reports
Format(SomeNumber, "0.0%")
-- Dave Hargis, Microsoft Access MVP "Hadi" wrote: Wow that works great. Thanks how about % type numbers, what is the correct format? "Douglas J. Steele" wrote: You could try using the Format property of the text box in which the calculation is being displayed. Formats for numeric fields can have up to four sections defined, with each section separated by semi-colons. The first section is the format for positive numbers, the second section is the format for negative numbers, the third section is the format for zero values, and the fourth section is the format for Null values. You could use something like #.0;(#.0);"-";"-" -- Doug Steele, Microsoft Access MVP http://I.Am/DougSteele (no private e-mails, please) "Hadi" wrote in message ... Hello Experts, I have a report that based on a query. The query adds up my monthly hours for the people that work on the project and the report displays the result. my formula in the query to calculate total forJanuary for example is 07Jan: Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4]). So all I do is add the field 07Jan into my report. The problem am having is I like to replace all the 0.00 totals with "-". I try to do IIF(Nz([07Jan]=0,"-",Nz([07Jan]) but I get an #Error in the repot. The only way I got to work is by using a text box and if I repeat the whole formula in the report as well by saying: IIF(Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])=0,"-",Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])) but I am defeating the point of using the query to calcuate my totals. I am sure there is a simple way to do it but can't get there Help is always appreciated Hadi |
#6
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Replace zeros with "-" in reports
Wow that works great. Thanks
how about % type numbers, what is the correct format? "Douglas J. Steele" wrote: You could try using the Format property of the text box in which the calculation is being displayed. Formats for numeric fields can have up to four sections defined, with each section separated by semi-colons. The first section is the format for positive numbers, the second section is the format for negative numbers, the third section is the format for zero values, and the fourth section is the format for Null values. You could use something like #.0;(#.0);"-";"-" -- Doug Steele, Microsoft Access MVP http://I.Am/DougSteele (no private e-mails, please) "Hadi" wrote in message ... Hello Experts, I have a report that based on a query. The query adds up my monthly hours for the people that work on the project and the report displays the result. my formula in the query to calculate total forJanuary for example is 07Jan: Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4]). So all I do is add the field 07Jan into my report. The problem am having is I like to replace all the 0.00 totals with "-". I try to do IIF(Nz([07Jan]=0,"-",Nz([07Jan]) but I get an #Error in the repot. The only way I got to work is by using a text box and if I repeat the whole formula in the report as well by saying: IIF(Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])=0,"-",Nz([07Jan_1])+Nz([07Jan_2])+Nz([07Jan_3])+Nz([07Jan_4])) but I am defeating the point of using the query to calcuate my totals. I am sure there is a simple way to do it but can't get there Help is always appreciated Hadi |
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