how to set all previous appointments private on calendar

I have the exact question as the person below. However, I cannot follow the
instructions. Is it because I have a 2002 version of Outlook?

Kate

Yep - there's a way:

Turn on Advanced Toolbars, then show her Calendar in By Category View.

Now use the Field Chooser to add the Private Field.

Make one meeting Private (open it and check the box)

Now group by the Private Field. (just click the column header Private) or
turn on the Group By box and drag that field into it.

You should have that 1 meeting in the Private group and the rest in another
group.

Select the meetings which aren't Private and drag them to the Private Group.
Done.

Change the view back to Day/week/month.

I hope this helps!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

"I not only use all the brains I have, but all I can borrow." (Woodrow
Wilson)
"Katrina" wrote in message
...
We recently upgraded to Exchange 2003 and started using Free/Busy. I have
a
user who would like to share her calendar, but she doesn't want previous
items to be seen by everybody because she had never set anything to
private.
Is there a way for her to set all previous calendar items to be private
without going into each item? In the future, she will of course mark each
item as it should be.
--
Katrina

go to the view menu, select a table view then customize current view. Add
the private field to the view and group by it. drag events from the private:
no group to the private: yes group.

when finished, reset the view

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
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"Make all previous appointments private?" Make all previous appointments
wrote in message
...
I have the exact question as the person below. However, I cannot follow
the
instructions. Is it because I have a 2002 version of Outlook?

Kate

Yep - there's a way:

Turn on Advanced Toolbars, then show her Calendar in By Category View.

Now use the Field Chooser to add the Private Field.

Make one meeting Private (open it and check the box)

Now group by the Private Field. (just click the column header Private) or
turn on the Group By box and drag that field into it.

You should have that 1 meeting in the Private group and the rest in
another
group.

Select the meetings which aren't Private and drag them to the Private
Group.
Done.

Change the view back to Day/week/month.

I hope this helps!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

"I not only use all the brains I have, but all I can borrow." (Woodrow
Wilson)
"Katrina" wrote in message
...
We recently upgraded to Exchange 2003 and started using Free/Busy. I
have
a
user who would like to share her calendar, but she doesn't want previous
items to be seen by everybody because she had never set anything to
private.
Is there a way for her to set all previous calendar items to be private
without going into each item? In the future, she will of course mark
each
item as it should be.
--
Katrina

In Outlook 2003, the field to add is "Sensitivity" not "Private"



Posted as a reply to:

how to set all previous appointments private on calendar

I have the exact question as the person below. However, I cannot follow the
instructions. Is it because I have a 2002 version of Outlook?

Kate

Yep - there's a way:

Turn on Advanced Toolbars, then show her Calendar in By Category View.

Now use the Field Chooser to add the Private Field.

Make one meeting Private (open it and check the box)

Now group by the Private Field. (just click the column header Private) or
turn on the Group By box and drag that field into it.

You should have that 1 meeting in the Private group and the rest in another
group.

Select the meetings which aren't Private and drag them to the Private Group.
Done.

Change the view back to Day/week/month.

I hope this helps!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

"I not only use all the brains I have, but all I can borrow." (Woodrow
Wilson)
"Katrina" wrote in message
...

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