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Word saving as shortcut?



 
 
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  #1  
Old April 24th, 2004, 11:19 PM
Jody R.
external usenet poster
 
Posts: n/a
Default Word saving as shortcut?

I recently started having problems with the way my
computer is saving my documents. I first noticed it when
I tried to mail a document and couldn't find it in my
documents. I then found it in "most recent documents" but
all of them are saved as shortcuts. When I find the
target they are found in my received files..

Anybody have any ideas?? Also, every document is now
being backed up. There is a back-up of every Word
document I have typed in the last 1 1/2 weeks. When I
accidentally tried to send what I thought was my document
to my employer and they said they couldn't open it, I
noticed it ended in .ink instead of .doc, but this was
the shortcut, not the actual document, is that why?

So anybody have any ideas? Is this maybe a Windows
problem and not a Word problem? I don't have a clue where
to start even trying to figure this one out... Thanks!!
  #2  
Old April 25th, 2004, 04:52 AM
Shauna Kelly
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Posts: n/a
Default Word saving as shortcut?

Hi Jody

It sounds like you might be having several different problems here.

First, the document you tried to send to your employer probably ended in
..lnk (not .ink). A file ending in .lnk is a link to another file. That is, a
shortcut. So if you want to send a document to someone, you have to make
sure you're sending the .doc file.

Maybe you can't easily see which files are which. You can make it much
easier on yourself if you make sure Windows will always display the file
extension (the .doc or .link part of the name). To do that, on the Desktop,
double-click My Computer. Tools Folder Options. Click the View tab. About
half way down the list you'll find "Hide extensions for known file types".
Make sure it is *un-ticked*. Click OK and then close My Computer. Now, when
you use Windows Explorer you'll be able to distinguish .doc files and .lnk
files very easily.

The next issue is about backups. Backups are a Good Thing because they can
save you from your own human frailties. You can control whether Word keeps
backups. In Word, Tools Options Save. If "Always create backup copy" is
ticked, Word will keep a backup copy of your old work. See
http://home.zebra.net/~sbarnhill/SaveOptions.htm for a full explanation of
what's happening if you tick that box. My advice: keep that box ticked!

However, while you might want Word to create backups (because Backups are a
Good Thing), you don't necessarily want to see them listed all the time,
because that can get confusing. So, in Word, do File Open. In the Files of
Type box, down the bottom of the dialog box, choose "Word Documents" or "All
Word Documents". Now, when you choose to open a file, Word won't include the
Backup documents in the list. You will, however, see the backup documents
listed if you use Windows Explorer.

The last thing that I suspect might be happening to you is that perhaps you
have been emailed a document, you opened the document from the email, made
changes to that document, and then did File Save. Unfortunately, that
saves your document nowhere. Or, to be specific, when you open the document
from the email, Windows creates a temporary file. You made changes to it and
saved it. But your work was saved in a temporary file which later
disappears.

The way to proceed is this. Receive the email. Save the file from the email
message to your hard drive (in Outlook 2003 you use File Save
Attachments). Now, open Word and do File Open to open the document from
your hard drive. And work on it from there.

Hope this helps. Post back if you have any more questions.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Jody R." wrote in message
...
I recently started having problems with the way my
computer is saving my documents. I first noticed it when
I tried to mail a document and couldn't find it in my
documents. I then found it in "most recent documents" but
all of them are saved as shortcuts. When I find the
target they are found in my received files..

Anybody have any ideas?? Also, every document is now
being backed up. There is a back-up of every Word
document I have typed in the last 1 1/2 weeks. When I
accidentally tried to send what I thought was my document
to my employer and they said they couldn't open it, I
noticed it ended in .ink instead of .doc, but this was
the shortcut, not the actual document, is that why?

So anybody have any ideas? Is this maybe a Windows
problem and not a Word problem? I don't have a clue where
to start even trying to figure this one out... Thanks!!



 




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