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Deleting spaces at end of line



 
 
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  #1  
Old December 20th, 2007, 11:39 AM posted to microsoft.public.word.formatting.longdocs
Russ Cook
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Posts: 1
Default Deleting spaces at end of line

Hi All,
New to the forum, just signed up because I have a glitch with Word that has
completely puzzled me.

I have produced a list of file names that are held in a folder (using
right-drag, paste as hyperlink into Word doc). I then used "find and replace"
to delete all of the unwanted file path info and to just leave the file name.

I plan to use what is left in an Excel Spreadsheet as source data for a
VLOOKUP to see whether the file exists, but have found that the list in Word
has a "Space" at the end of every line and each line is treated as a
paragraph.

The problem comes when I paste this list into Excel and it treats the
"Space" as a character and therefore my VLOOKUP fails.

So, is there an easy way to delete all of the additional spaces at the end
of each line (approx 3500 lines of file-names)?

Assitance is very much appreciated.

  #2  
Old December 21st, 2007, 05:13 PM
Henk57 Henk57 is offline
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Posts: 387
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Default

Quote:
Originally Posted by Russ Cook View Post
Hi All,
New to the forum, just signed up because I have a glitch with Word that has
completely puzzled me.

I have produced a list of file names that are held in a folder (using
right-drag, paste as hyperlink into Word doc). I then used "find and replace"
to delete all of the unwanted file path info and to just leave the file name.

I plan to use what is left in an Excel Spreadsheet as source data for a
VLOOKUP to see whether the file exists, but have found that the list in Word
has a "Space" at the end of every line and each line is treated as a
paragraph.

The problem comes when I paste this list into Excel and it treats the
"Space" as a character and therefore my VLOOKUP fails.

So, is there an easy way to delete all of the additional spaces at the end
of each line (approx 3500 lines of file-names)?

Assitance is very much appreciated.
I am not sure if I understand all your fiddling, but .... If you are sure that none of the file names have spaces included you can replace these spaces by nothing. However, it's probably easiest to "repair" the names in Excel, using text functions (e.g. TRIM, that removes all trailing spaces if existing). You can nest them with VLOOKUP, or, as I prefer because it is easier to see what you'r doing and to trouble-shoot if needed, first cleanup yr file name list. HTH
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Henk van Ekelenburg
co-author of the eBook "Mastering Microsoft Word for Scientific Reports" (and other long documents)
www.masteringword.eu/?Off
 




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