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#1
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Concatenate multiple records
I have a table to enter contact information where each contact is assigned a
random id no. That said it is possible to also associate a Family id no so you can link members of the same family together. I now need to pull a singular list by family id with the relevant info combining multiple records together and am lost on the how-to do it. Basic Table Structure Table Name: C1 Table Fields: ID, M_MNBR, M_TITLE, M_LNAME, M_FNAME, C_NAME, M_ADDR, ... The ID is the PK and the M_MNBR is the family id. I need to pull the a list C_NAME, M_TITLE, M_FNAME, M_LNAME, M_ADDR, ... but, and you knew there'd be a twist. I need to always group by the Title = "Mr". Therefore, if in a given family there is an entry for Mr John Smith and another for Mrs Joan Smith I need it to return a concatenated C_Name Mr John Smith and Mrs Joan Smith and then the rest of the data pertaining to only Mr John Smith. If in the case there is no Mr, then give the Mrs info, and vice-versa. A concrete example ID, M_MNBR, M_TITLE, M_LNAME, M_FNAME, C_NAME, M_ADDR, ... 1, 10001, Mr, Smith, John, Mr John Smith,... 2, 13092, Mrs, Libeler, Lilian, Mrs Lilian Libeler,... 3, 14560, Dr, Krawl, David, Dr David Krawl,... 4, 10001, Mrs, Smith, Gwen, Mrs Gwen Smith,... The query would return Mr John Smith and Mrs Gwen Smith, Mr, Smith, John, ... Mrs Lilian Libeler, Mrs, Libeler, Lilian, ... Dr David Krawl, Dr, Krawl, David, ... Can this be done and how? Thank you for the help, QB |
#2
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Concatenate multiple records
See:
Concatenate values from related records at: http://allenbrowne.com/func-concat.html After copying the function, you'll need to use an expression like this: =ConcatRelated("Trim([M_TITLE] & "" "" & [M_FNAME] & "" "" & [M_LNAME])", "SomeTable", "FamilyID = " & Nz([FamilyID],0) -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "QB" wrote in message ... I have a table to enter contact information where each contact is assigned a random id no. That said it is possible to also associate a Family id no so you can link members of the same family together. I now need to pull a singular list by family id with the relevant info combining multiple records together and am lost on the how-to do it. Basic Table Structure Table Name: C1 Table Fields: ID, M_MNBR, M_TITLE, M_LNAME, M_FNAME, C_NAME, M_ADDR, ... The ID is the PK and the M_MNBR is the family id. I need to pull the a list C_NAME, M_TITLE, M_FNAME, M_LNAME, M_ADDR, ... but, and you knew there'd be a twist. I need to always group by the Title = "Mr". Therefore, if in a given family there is an entry for Mr John Smith and another for Mrs Joan Smith I need it to return a concatenated C_Name Mr John Smith and Mrs Joan Smith and then the rest of the data pertaining to only Mr John Smith. If in the case there is no Mr, then give the Mrs info, and vice-versa. A concrete example ID, M_MNBR, M_TITLE, M_LNAME, M_FNAME, C_NAME, M_ADDR, ... 1, 10001, Mr, Smith, John, Mr John Smith,... 2, 13092, Mrs, Libeler, Lilian, Mrs Lilian Libeler,... 3, 14560, Dr, Krawl, David, Dr David Krawl,... 4, 10001, Mrs, Smith, Gwen, Mrs Gwen Smith,... The query would return Mr John Smith and Mrs Gwen Smith, Mr, Smith, John, ... Mrs Lilian Libeler, Mrs, Libeler, Lilian, ... Dr David Krawl, Dr, Krawl, David, ... Can this be done and how? Thank you for the help, QB |
#3
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Concatenate multiple records
Allen,
But how does the function deal with leading the concatenation with the Mr entry and follow with the Mrs entry? QB "Allen Browne" wrote: See: Concatenate values from related records at: http://allenbrowne.com/func-concat.html After copying the function, you'll need to use an expression like this: =ConcatRelated("Trim([M_TITLE] & "" "" & [M_FNAME] & "" "" & [M_LNAME])", "SomeTable", "FamilyID = " & Nz([FamilyID],0) -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "QB" wrote in message ... I have a table to enter contact information where each contact is assigned a random id no. That said it is possible to also associate a Family id no so you can link members of the same family together. I now need to pull a singular list by family id with the relevant info combining multiple records together and am lost on the how-to do it. Basic Table Structure Table Name: C1 Table Fields: ID, M_MNBR, M_TITLE, M_LNAME, M_FNAME, C_NAME, M_ADDR, ... The ID is the PK and the M_MNBR is the family id. I need to pull the a list C_NAME, M_TITLE, M_FNAME, M_LNAME, M_ADDR, ... but, and you knew there'd be a twist. I need to always group by the Title = "Mr". Therefore, if in a given family there is an entry for Mr John Smith and another for Mrs Joan Smith I need it to return a concatenated C_Name Mr John Smith and Mrs Joan Smith and then the rest of the data pertaining to only Mr John Smith. If in the case there is no Mr, then give the Mrs info, and vice-versa. A concrete example ID, M_MNBR, M_TITLE, M_LNAME, M_FNAME, C_NAME, M_ADDR, ... 1, 10001, Mr, Smith, John, Mr John Smith,... 2, 13092, Mrs, Libeler, Lilian, Mrs Lilian Libeler,... 3, 14560, Dr, Krawl, David, Dr David Krawl,... 4, 10001, Mrs, Smith, Gwen, Mrs Gwen Smith,... The query would return Mr John Smith and Mrs Gwen Smith, Mr, Smith, John, ... Mrs Lilian Libeler, Mrs, Libeler, Lilian, ... Dr David Krawl, Dr, Krawl, David, ... Can this be done and how? Thank you for the help, QB . |
#4
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Concatenate multiple records
It doesn't. You'll need to write your own function if you want to combine
names. In my experience, that's not a good idea. You'll end up with nonsense because you cannot accurately interpret all the kinds of human relationships that exist, and you cannot programmatically combine the names in all the possible ways that could need to be handled. If it matters, then you probably need to teach your database about households: who makes them up, and how they should be addressed. He's an introduction to such a concept: People in households and companies - Modeling human relationships at: http://allenbrowne.com/AppHuman.html -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "QB" wrote in message ... Allen, But how does the function deal with leading the concatenation with the Mr entry and follow with the Mrs entry? QB "Allen Browne" wrote: See: Concatenate values from related records at: http://allenbrowne.com/func-concat.html After copying the function, you'll need to use an expression like this: =ConcatRelated("Trim([M_TITLE] & "" "" & [M_FNAME] & "" "" & [M_LNAME])", "SomeTable", "FamilyID = " & Nz([FamilyID],0) -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "QB" wrote in message ... I have a table to enter contact information where each contact is assigned a random id no. That said it is possible to also associate a Family id no so you can link members of the same family together. I now need to pull a singular list by family id with the relevant info combining multiple records together and am lost on the how-to do it. Basic Table Structure Table Name: C1 Table Fields: ID, M_MNBR, M_TITLE, M_LNAME, M_FNAME, C_NAME, M_ADDR, ... The ID is the PK and the M_MNBR is the family id. I need to pull the a list C_NAME, M_TITLE, M_FNAME, M_LNAME, M_ADDR, ... but, and you knew there'd be a twist. I need to always group by the Title = "Mr". Therefore, if in a given family there is an entry for Mr John Smith and another for Mrs Joan Smith I need it to return a concatenated C_Name Mr John Smith and Mrs Joan Smith and then the rest of the data pertaining to only Mr John Smith. If in the case there is no Mr, then give the Mrs info, and vice-versa. A concrete example ID, M_MNBR, M_TITLE, M_LNAME, M_FNAME, C_NAME, M_ADDR, ... 1, 10001, Mr, Smith, John, Mr John Smith,... 2, 13092, Mrs, Libeler, Lilian, Mrs Lilian Libeler,... 3, 14560, Dr, Krawl, David, Dr David Krawl,... 4, 10001, Mrs, Smith, Gwen, Mrs Gwen Smith,... The query would return Mr John Smith and Mrs Gwen Smith, Mr, Smith, John, ... Mrs Lilian Libeler, Mrs, Libeler, Lilian, ... Dr David Krawl, Dr, Krawl, David, ... Can this be done and how? Thank you for the help, QB . |
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