Publisher 2003 -Save As.. Defalt to 2000

Hi,

I hope someone can help.

I need to get publisher 2003 to always save in publisher 2000 format.

The reason for this is that we have loads of computers running publisher.
Most of them run publisher 2000 and a few new ones run publisher 2003. All
of the users need to be able to access each others documents but when a 2003
user creates/opens a document and saves it again, 2000 users can no longer
open them.

The only solution is to get the user to save as.. and select publisher 2000.
This is great if the users remembered to do it!

Any suggestions would be very much appreciated.

I know that its not possible through the GUI.
I guess i am looking for a registry key to change or something similar.

Regards,

James Sefton

I don't think there is. Your people will just have to remember to save it as
2000 or upgrade the rest of the users.

--
JoAnn Paules
MVP Microsoft [Publisher]



"James Sefton" wrote in message
...
Hi,

I hope someone can help.

I need to get publisher 2003 to always save in publisher 2000 format.

The reason for this is that we have loads of computers running publisher.
Most of them run publisher 2000 and a few new ones run publisher 2003.
All
of the users need to be able to access each others documents but when a
2003
user creates/opens a document and saves it again, 2000 users can no longer
open them.

The only solution is to get the user to save as.. and select publisher
2000.
This is great if the users remembered to do it!

Any suggestions would be very much appreciated.

I know that its not possible through the GUI.
I guess i am looking for a registry key to change or something similar.

Regards,

James Sefton




---
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A small child turns to Ed, and exclaims: "Look! Look! A post from James
Sefton !"...
The reason for this is that we have loads of computers running
publisher. Most of them run publisher 2000 and a few new ones run
publisher 2003. All of the users need to be able to access each
others documents but when a 2003 user creates/opens a document and
saves it again, 2000 users can no longer open them.

Saving down to Publisher 2000 removes a lot of formatting. Opening
Publisher 2000 in Publisher 2003 removes some formatting. This means that
if you are running most users on Publisher 2000 and a few on Publisher 2003,
formatting will be lost. Twice. This means that your file will come out
mangled.
I would suggest either upgrading the 2000 users to 2003 (highly
recommended), or downgrading the 2003 users to 2000 (less recommended, but
cheaper - IIRC you are allowed to install Publisher 2000 on each 2003
machine, if you remove 2003 first, without having to acquire additional
licenses)

--
Ed Bennett - MVP Microsoft Publisher
http://www.mvps.org/the_nerd/
Before reading this message, view the disclaimer:
http://mvps.org/the_nerd/disclaim.htm

Hi Ed,

Thanks for you reply.
To date, none of our users have experienced any problems with converting the
formats all the time. (I guess that may be a time bomb just waiting to go
off.)

Getting them to fund an upgrade to 2003 could prove tricky due to the
expence. The downgrade will likely be the only option available to me.

Do you know which bit of microsoft that i contact to verify that i can
install pub2000 on a pub2003 license?

Many Thank,

James Sefton

"Ed Bennett" wrote in message
...
A small child turns to Ed, and exclaims: "Look! Look! A post from James
Sefton !"...
The reason for this is that we have loads of computers running
publisher. Most of them run publisher 2000 and a few new ones run
publisher 2003. All of the users need to be able to access each
others documents but when a 2003 user creates/opens a document and
saves it again, 2000 users can no longer open them.

Saving down to Publisher 2000 removes a lot of formatting. Opening
Publisher 2000 in Publisher 2003 removes some formatting. This means that
if you are running most users on Publisher 2000 and a few on Publisher
2003,
formatting will be lost. Twice. This means that your file will come out
mangled.
I would suggest either upgrading the 2000 users to 2003 (highly
recommended), or downgrading the 2003 users to 2000 (less recommended, but
cheaper - IIRC you are allowed to install Publisher 2000 on each 2003
machine, if you remove 2003 first, without having to acquire additional
licenses)

--
Ed Bennett - MVP Microsoft Publisher
http://www.mvps.org/the_nerd/
Before reading this message, view the disclaimer:
http://mvps.org/the_nerd/disclaim.htm

A small child turns to Ed, and exclaims: "Look! Look! A post from James
Sefton !"...
Do you know which bit of microsoft that i contact to verify that i can
install pub2000 on a pub2003 license?

Probably Microsoft Licensing.

If Publisher came with your computer under an OEM license (it was
preinstalled and not boxed, and the disc, if you have one, says "For
Distribution Only With A New PC" OWTTE), you are *not* eligible for a
downgrade license (and Microsoft ask that you do not contact them about it)

If Publisher came under an Open or Select license, you are probably eligible
for a downgrade license.

I'm not sure about boxed copies - but from what I've read it looks like a
volume licensing only scheme. I'll follow up on this for you, and post
back.

--
Ed Bennett - MVP Microsoft Publisher
http://www.mvps.org/the_nerd/
Before reading this message, view the disclaimer:
http://mvps.org/the_nerd/disclaim.htm

A small child turns to Ed, and exclaims: "Look! Look! A post from James
Sefton !"...
Do you know which bit of microsoft that i contact to verify that i can
install pub2000 on a pub2003 license?

In addition to my previous response, I can now report that downgrade
licensing is, unfortunately, not available on boxed copies.
However, if you are not currently using Volume Licensing and have a lot of
computers, you might benefit from using volume licensing.
See www.microsoft.com/licensing for details

--
Ed Bennett - MVP Microsoft Publisher
http://www.mvps.org/the_nerd/
Before reading this message, view the disclaimer:
http://mvps.org/the_nerd/disclaim.htm

Hi Ed,

All of the software is OEM. I supply the computers and software. I have
looked at volume licensing but we do not use enough licenses for it to be
useful. OEM is still much much cheaper.

Thanks for your comments.

- James

"Ed Bennett" wrote in message
...
A small child turns to Ed, and exclaims: "Look! Look! A post from James
Sefton !"...
Do you know which bit of microsoft that i contact to verify that i can
install pub2000 on a pub2003 license?

Probably Microsoft Licensing.

If Publisher came with your computer under an OEM license (it was
preinstalled and not boxed, and the disc, if you have one, says "For
Distribution Only With A New PC" OWTTE), you are *not* eligible for a
downgrade license (and Microsoft ask that you do not contact them about
it)

If Publisher came under an Open or Select license, you are probably
eligible
for a downgrade license.

I'm not sure about boxed copies - but from what I've read it looks like a
volume licensing only scheme. I'll follow up on this for you, and post
back.

--
Ed Bennett - MVP Microsoft Publisher
http://www.mvps.org/the_nerd/
Before reading this message, view the disclaimer:
http://mvps.org/the_nerd/disclaim.htm

A small child turns to Ed, and exclaims: "Look! Look! A post from James
Sefton !"...
All of the software is OEM. I supply the computers and software. I
have looked at volume licensing but we do not use enough licenses for
it to be useful. OEM is still much much cheaper.

Are you an OEM? How are you supplying the OEM software if you aren't?
I've never really done any VL myself (haven't worked in a business
environment), but the Open license looks like a suitable choice - to
qualify, you only have to buy 5 licenses (and that's for any software -
like, if you buy in 3 machines, you can buy a Windows and an Office Pro
license for each and qualify for the license. And then, if I've understood
what I've read correctly, you can add to it later.

--
Ed Bennett - MVP Microsoft Publisher
http://www.mvps.org/the_nerd/
Before reading this message, view the disclaimer:
http://mvps.org/the_nerd/disclaim.htm

Hi Ed,

I build, repair and refurbish computers for my clients. (amongst other
things.)

When i build/refurbish a computer for a client, i can use OEM software which
in some cases, is less than half the price of what i can get a retail
version or just license for.

I have looked into just buying the licenses from microsoft but to get the
price down to anything like what OEM costs me, i have to buy 100's of
licenses at the same time.

The price of the licenses from microsoft is based on the number that you buy
in the first place. You can add more licenses for a limited period of time
but you dont get any extra discount for it.. the additional licenses that
you add are the same price as the initial 5. If you are buying more than 5
licenses to add on then its probably cheaper to 'not add' the licenses to
the existing purchase, but to make a new purchase and get them at a better
rate.

Microsofts licenceing system is great if you cant use OEM. (ie, if you are
not reselling them with a new or refurbished computer.) If you can use OEM
then the microsoft system is very expensive unless you are making large bulk
orders for licenses.

- James

"Ed Bennett" wrote in message
...
A small child turns to Ed, and exclaims: "Look! Look! A post from James
Sefton !"...
All of the software is OEM. I supply the computers and software. I
have looked at volume licensing but we do not use enough licenses for
it to be useful. OEM is still much much cheaper.

Are you an OEM? How are you supplying the OEM software if you aren't?
I've never really done any VL myself (haven't worked in a business
environment), but the Open license looks like a suitable choice - to
qualify, you only have to buy 5 licenses (and that's for any software -
like, if you buy in 3 machines, you can buy a Windows and an Office Pro
license for each and qualify for the license. And then, if I've
understood
what I've read correctly, you can add to it later.

--
Ed Bennett - MVP Microsoft Publisher
http://www.mvps.org/the_nerd/
Before reading this message, view the disclaimer:
http://mvps.org/the_nerd/disclaim.htm

A small child turns to Ed, and exclaims: "Look! Look! A post from James
Sefton !"...
I build, repair and refurbish computers for my clients. (amongst other
things.)

I see - you're in a very fortunate position there.
The only disadvantage with having that low price is that you don't get the
advantage of downgrade licensing.

--
Ed Bennett - MVP Microsoft Publisher
http://www.mvps.org/the_nerd/
Before reading this message, view the disclaimer:
http://mvps.org/the_nerd/disclaim.htm