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#1
January 30th, 2007, 02:03 PM
posted to microsoft.public.word.mailmerge.fields
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Field format from Excel
I am trying to MailMerge a field from an Excel document. The field is for
Phone Numbers and has been formatted to display them with the area code and middle dash in the number (123) 456-7890 When I merge that field in it displays as: 1234567890 How do I keep the formatting or how do I change the field once it is in Word? 
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#2
January 30th, 2007, 02:11 PM
posted to microsoft.public.word.mailmerge.fields
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Field format from Excel
See the examples at http://www.gmayor.com/formatting_word_fields.htm
-- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: I am trying to MailMerge a field from an Excel document. The field is for Phone Numbers and has been formatted to display them with the area code and middle dash in the number (123) 456-7890 When I merge that field in it displays as: 1234567890 How do I keep the formatting or how do I change the field once it is in Word?
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#3
January 30th, 2007, 02:24 PM
posted to microsoft.public.word.mailmerge.fields
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Field format from Excel
I don't have full interent here at work (thought this was the 21st century)
so I can't access the site. Any way to describe or list the steps? "Graham Mayor" wrote: See the examples at http://www.gmayor.com/formatting_word_fields.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: I am trying to MailMerge a field from an Excel document. The field is for Phone Numbers and has been formatted to display them with the area code and middle dash in the number (123) 456-7890 When I merge that field in it displays as: 1234567890 How do I keep the formatting or how do I change the field once it is in Word?
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#4
January 30th, 2007, 03:14 PM
posted to microsoft.public.word.mailmerge.fields
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Field format from Excel
Add a switch to the mergefield
Right click and toggle the field display to reveal {Mergefield fieldname} Edit that to read {Mergefield Fieldname \# "(000) 000'-'0000"} Press F9 to update the field then Toggle the field display to reveal the update -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: I don't have full interent here at work (thought this was the 21st century) so I can't access the site. Any way to describe or list the steps? "Graham Mayor" wrote: See the examples at http://www.gmayor.com/formatting_word_fields.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: I am trying to MailMerge a field from an Excel document. The field is for Phone Numbers and has been formatted to display them with the area code and middle dash in the number (123) 456-7890 When I merge that field in it displays as: 1234567890 How do I keep the formatting or how do I change the field once it is in Word?
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#5
January 30th, 2007, 03:24 PM
posted to microsoft.public.word.mailmerge.fields
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Field format from Excel
Thanks. It worked great.
"Graham Mayor" wrote: Add a switch to the mergefield Right click and toggle the field display to reveal {Mergefield fieldname} Edit that to read {Mergefield Fieldname \# "(000) 000'-'0000"} Press F9 to update the field then Toggle the field display to reveal the update -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: I don't have full interent here at work (thought this was the 21st century) so I can't access the site. Any way to describe or list the steps? "Graham Mayor" wrote: See the examples at http://www.gmayor.com/formatting_word_fields.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: I am trying to MailMerge a field from an Excel document. The field is for Phone Numbers and has been formatted to display them with the area code and middle dash in the number (123) 456-7890 When I merge that field in it displays as: 1234567890 How do I keep the formatting or how do I change the field once it is in Word?
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#6
February 20th, 2010, 08:45 PM
posted to microsoft.public.word.mailmerge.fields
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the fix doesn't work
I am trying to use this fix, and I am having a problem. I am trying to import numbers and I need it to show one decimal place (i.e. 15.9) and instead it comes over as 15.49990000...etc. I tried the fix and when I put the changes in, it deletes my cell information so that all is { \# "0.0"}. And when I perform the merge, this area is blank.
However, my mailmerge field does not display as you describe. It comes in as CGOVT and when I display the field display it is { GGOVT }. I have tried entering the fix both before the and after, and I get the same results. In addition to this problem, some of my cell fields are missing when I try to select recipients. For example, I have a cell named CGOVT and one named CGOVT1. The second is missing from the list. Additional info: originally this file was in 2003. However, even when I set up a new merge file in 2007, I get the same result. Please help!!!! Just Lady Graham Mayor wrote: Add a switch to the mergefieldRight click and toggle the field display to 30-Jan-07 Add a switch to the mergefield Right click and toggle the field display to reveal {Mergefield fieldname} Edit that to read {Mergefield Fieldname \# "(000) 000'-'0000"} Press F9 to update the field then Toggle the field display to reveal the update -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: Previous Posts In This Thread: On Tuesday, January 30, 2007 9:03 AM jbrze wrote: Field format from Excel I am trying to MailMerge a field from an Excel document. The field is for Phone Numbers and has been formatted to display them with the area code and middle dash in the number (123) 456-7890 When I merge that field in it displays as: 1234567890 How do I keep the formatting or how do I change the field once it is in Word? On Tuesday, January 30, 2007 9:11 AM Graham Mayor wrote: Field format from Excel See the examples at http://www.gmayor.com/formatting_word_fields.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: On Tuesday, January 30, 2007 9:24 AM jbrze wrote: I don't have full interent here at work (thought this was the 21st century) so I do not have full interent here at work (thought this was the 21st century) so I cannot access the site. Any way to describe or list the steps? "Graham Mayor" wrote: On Tuesday, January 30, 2007 10:14 AM Graham Mayor wrote: Add a switch to the mergefieldRight click and toggle the field display to Add a switch to the mergefield Right click and toggle the field display to reveal {Mergefield fieldname} Edit that to read {Mergefield Fieldname \# "(000) 000'-'0000"} Press F9 to update the field then Toggle the field display to reveal the update -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: On Tuesday, January 30, 2007 10:24 AM jbrze wrote: Field format from Excel Thanks. It worked great. "Graham Mayor" wrote: Submitted via EggHeadCafe - Software Developer Portal of Choice Join Lists with LINQ - SharePoint 2010 http://www.eggheadcafe.com/tutorials...-linq--sh.aspx
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#7
February 20th, 2010, 09:42 PM
posted to microsoft.public.word.mailmerge.fields
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the fix doesn't work
If when you use Alt+F9 to toggle on the display of field codes «GGOVT» is
not replaced by { MERGEFIELD GGOVT } then «GGOVT» is NOT a mergefield. If you are merely using the { and } keys on the keyboard to insert the { } then that is not the same thing. You must use Alt+F9 and the when the { MERGEFIELD GGOVT } appears, add the formatting switch inside the closing } { MERGEFIELD GGOVT \# 0.0 } When you use Alt+F9 again to toggle off the display of the field codes, you will see «GGOVT» again, and when you execute the merge, the result will be displayed with one decimal point. I cannot tell what is wrong with your data source, but if you want to send a copy of it to me, I will take a look at if for you. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP, originally posted via msnews.microsoft.com "Kathy Williamson" wrote in message ... I am trying to use this fix, and I am having a problem. I am trying to import numbers and I need it to show one decimal place (i.e. 15.9) and instead it comes over as 15.49990000...etc. I tried the fix and when I put the changes in, it deletes my cell information so that all is { \# "0.0"}. And when I perform the merge, this area is blank. However, my mailmerge field does not display as you describe. It comes in as CGOVT and when I display the field display it is { GGOVT }. I have tried entering the fix both before the and after, and I get the same results. In addition to this problem, some of my cell fields are missing when I try to select recipients. For example, I have a cell named CGOVT and one named CGOVT1. The second is missing from the list. Additional info: originally this file was in 2003. However, even when I set up a new merge file in 2007, I get the same result. Please help!!!! Just Lady Graham Mayor wrote: Add a switch to the mergefieldRight click and toggle the field display to 30-Jan-07 Add a switch to the mergefield Right click and toggle the field display to reveal {Mergefield fieldname} Edit that to read {Mergefield Fieldname \# "(000) 000'-'0000"} Press F9 to update the field then Toggle the field display to reveal the update -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: Previous Posts In This Thread: On Tuesday, January 30, 2007 9:03 AM jbrze wrote: Field format from Excel I am trying to MailMerge a field from an Excel document. The field is for Phone Numbers and has been formatted to display them with the area code and middle dash in the number (123) 456-7890 When I merge that field in it displays as: 1234567890 How do I keep the formatting or how do I change the field once it is in Word? On Tuesday, January 30, 2007 9:11 AM Graham Mayor wrote: Field format from Excel See the examples at http://www.gmayor.com/formatting_word_fields.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: On Tuesday, January 30, 2007 9:24 AM jbrze wrote: I don't have full interent here at work (thought this was the 21st century) so I do not have full interent here at work (thought this was the 21st century) so I cannot access the site. Any way to describe or list the steps? "Graham Mayor" wrote: On Tuesday, January 30, 2007 10:14 AM Graham Mayor wrote: Add a switch to the mergefieldRight click and toggle the field display to Add a switch to the mergefield Right click and toggle the field display to reveal {Mergefield fieldname} Edit that to read {Mergefield Fieldname \# "(000) 000'-'0000"} Press F9 to update the field then Toggle the field display to reveal the update -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org jbrzez wrote: On Tuesday, January 30, 2007 10:24 AM jbrze wrote: Field format from Excel Thanks. It worked great. "Graham Mayor" wrote: Submitted via EggHeadCafe - Software Developer Portal of Choice Join Lists with LINQ - SharePoint 2010 http://www.eggheadcafe.com/tutorials...-linq--sh.aspx
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