Help! Invites Getting Added into Wrong Calendar

I spent some time figuring out the solution today and here it is.
You just need to create a new personal folders, move the stuff that
you want to keep, and close the old personal folders.

Problem:

When you accept a meeting in Outlook, it is putting it into
your Calendar in your Personal Folders instead of the Calendar in
your mailbox on the server.

I have mail filters that move all mail from my server Inbox to an
Inbox in my Personal Folders as soon as it is received. When I
accept a meeting, it should go into my Calendar on the server. At
least, that's what it did for the last 18 months. Suddenly, it
started moving the meetings into the Calendar in my Personal Folders
instead.

Microsoft says:
This behavior can occur because after the .pst file is set as the
default delivery point, Outlook never resets the header information
in the file, even when the .pst file is no longer a delivery point
for messages.

However, there is no way to reset the .pst file to NOT be the
default delivery point. So you need to create a new personal
folders file and delete the old one.

Solution:

First, check to see if you have the correct
Outlook - Tools - Email Accounts -
View or change existing e-mail accounts -
should say
Deliver new e-mail to the following location:
Mailbox, your name here

If it says "Personal Folders", then that's why it's putting the
meetings into the calendar in Personal Folders. Try changing it
to "Mailbox, your name here". However, I won't be surprised if
that doesn't work. If it doesn't work, you still need to follow
these directions.

Here is the solution for Outlook 2003. I assume a similar solution
might work for other versions.

1. First, make a copy of your Personal folders file, just in case.
Mine was located in
D:\Documents and Settings\mylogin\Local Settings\Application Data
\Microsoft\Outlook
and was called Personal Folders.pst.

2. Disable your mail filters. Tools - Rules and Alerts - uncheck
the rules and click OK.

3. Create a new personal folder in Outlook. Outlook - Tools -
Email Accounts - View or change existing e-mail accounts - click
New Outlook Data File

4. Move whichever folders you want from your old Personal folder to
your new Personal Folder. DON'T MOVE THE CALENDAR. I don't use
the calendar in my Personal Folder, and once it is created, you
can't delete it. I only want the single calendar on the server
so that it is accessible by everyone checking for my availability.

5. Close the old Personal Folders from Outlook - don't pick the wrong
one!
(right-click, choose "Close Personal Folders"

6. Re-enable your mail filters. You might need to fix them.

That's it. This worked for me.

Note that you still have the old Personal Folders .pst file
accessible from Outlook - so you don't need to move all your
Deleted Items, for example. You can do a File - Open - Outlook
Data File to open up the old folders. (But don't forget to close
them or you will have the calendar problem again.)

There is some useful information in this Microsoft article:
http://support.microsoft.com/kb/293051
However, the steps are for Outlook 2000, PLUS I was afraid to import
the personal folders for fear of pulling in the bad data.

- schneid



On May 31, 2:04 pm, Mike Schneider wrote:
Under "Deliver new email to the following location: "
it is set to
Mailbox - Schneider, Michael
which is correct.

The problem is that I have all messages filtered into another inbox in
my Personal Folders. Now, when I accept a meeting from the Inbox in
my Personal Folders, it's going into theCalendarin my Personal
Folders instead of theCalendaron the server.

You might suspect that it should work this way. However, it's been
working the way that I wanted it to for the last 18 months and
suddenly just changed.

- schneid

On May 29, 1:13 pm, "Brian Tillman" wrote:



schneid wrote:
I have seen this happen years ago and was presented with the same
solution. This has just happened to me again - meetings that I
accepted were going into the correctcalendarin my account on the
Outlook server, and now suddenly when I accept them, they go into the
wrongcalendarin my Personal Folders.

Click ToolsE-mail AccountsNext and see where you've set your delivery
location.- Hide quoted text -

- Show quoted text -

Better yet, simply set an exception in your message rules for appointment items.

--�
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, schneid asked:

| I spent some time figuring out the solution today and here it is.
| You just need to create a new personal folders, move the stuff that
| you want to keep, and close the old personal folders.
|
| Problem:
|
| When you accept a meeting in Outlook, it is putting it into
| your Calendar in your Personal Folders instead of the Calendar in
| your mailbox on the server.
|
| I have mail filters that move all mail from my server Inbox to an
| Inbox in my Personal Folders as soon as it is received. When I
| accept a meeting, it should go into my Calendar on the server. At
| least, that's what it did for the last 18 months. Suddenly, it
| started moving the meetings into the Calendar in my Personal Folders
| instead.
|
| Microsoft says:
| This behavior can occur because after the .pst file is set as the
| default delivery point, Outlook never resets the header information
| in the file, even when the .pst file is no longer a delivery point
| for messages.
|
| However, there is no way to reset the .pst file to NOT be the
| default delivery point. So you need to create a new personal
| folders file and delete the old one.
|
| Solution:
|
| First, check to see if you have the correct
| Outlook - Tools - Email Accounts -
| View or change existing e-mail accounts -
| should say
| Deliver new e-mail to the following location:
| Mailbox, your name here
|
| If it says "Personal Folders", then that's why it's putting the
| meetings into the calendar in Personal Folders. Try changing it
| to "Mailbox, your name here". However, I won't be surprised if
| that doesn't work. If it doesn't work, you still need to follow
| these directions.
|
| Here is the solution for Outlook 2003. I assume a similar solution
| might work for other versions.
|
| 1. First, make a copy of your Personal folders file, just in case.
| Mine was located in
| D:\Documents and Settings\mylogin\Local Settings\Application Data
| \Microsoft\Outlook
| and was called Personal Folders.pst.
|
| 2. Disable your mail filters. Tools - Rules and Alerts - uncheck
| the rules and click OK.
|
| 3. Create a new personal folder in Outlook. Outlook - Tools -
| Email Accounts - View or change existing e-mail accounts - click
| New Outlook Data File
|
| 4. Move whichever folders you want from your old Personal folder to
| your new Personal Folder. DON'T MOVE THE CALENDAR. I don't use
| the calendar in my Personal Folder, and once it is created, you
| can't delete it. I only want the single calendar on the server
| so that it is accessible by everyone checking for my availability.
|
| 5. Close the old Personal Folders from Outlook - don't pick the wrong
| one!
| (right-click, choose "Close Personal Folders"
|
| 6. Re-enable your mail filters. You might need to fix them.
|
| That's it. This worked for me.
|
| Note that you still have the old Personal Folders .pst file
| accessible from Outlook - so you don't need to move all your
| Deleted Items, for example. You can do a File - Open - Outlook
| Data File to open up the old folders. (But don't forget to close
| them or you will have the calendar problem again.)
|
| There is some useful information in this Microsoft article:
| http://support.microsoft.com/kb/293051
| However, the steps are for Outlook 2000, PLUS I was afraid to import
| the personal folders for fear of pulling in the bad data.
|
| - schneid
|
|
|
| On May 31, 2:04 pm, Mike Schneider wrote:
|| Under "Deliver new email to the following location: "
|| it is set to
|| Mailbox - Schneider, Michael
|| which is correct.
||
|| The problem is that I have all messages filtered into another inbox
|| in my Personal Folders. Now, when I accept a meeting from the Inbox
|| in my Personal Folders, it's going into theCalendarin my Personal
|| Folders instead of theCalendaron the server.
||
|| You might suspect that it should work this way. However, it's been
|| working the way that I wanted it to for the last 18 months and
|| suddenly just changed.
||
|| - schneid
||
|| On May 29, 1:13 pm, "Brian Tillman" wrote:
||
||
||
||| schneid wrote:
|||| I have seen this happen years ago and was presented with the same
|||| solution. This has just happened to me again - meetings that I
|||| accepted were going into the correctcalendarin my account on the
|||| Outlook server, and now suddenly when I accept them, they go into
|||| the wrongcalendarin my Personal Folders.
||
||| Click ToolsE-mail AccountsNext and see where you've set your
||| delivery location.- Hide quoted text -
||
|| - Show quoted text -

Mike Schneider wrote:

Under "Deliver new email to the following location: "
it is set to
Mailbox - Schneider, Michael
which is correct.

The problem is that I have all messages filtered into another inbox in
my Personal Folders. Now, when I accept a meeting from the Inbox in
my Personal Folders, it's going into the Calendar in my Personal
Folders instead of the Calendar on the server.

You might suspect that it should work this way. However, it's been
working the way that I wanted it to for the last 18 months and
suddenly just changed.

Outlook can't make changes on its own. Why are you moving meeting requests
to the PST? Change your rule so that it moves only messages and not the
other types of items.
--
Brian Tillman

On Jun 1, 9:19 am, "Brian Tillman" wrote:
Mike Schneider wrote:
Under "Deliver new email to the following location: "
it is set to
Mailbox - Schneider, Michael
which is correct.

The problem is that I have all messages filtered into another inbox in
my Personal Folders. Now, when I accept a meeting from the Inbox in
my Personal Folders, it's going into the Calendar in my Personal
Folders instead of the Calendar on the server.

You might suspect that it should work this way. However, it's been
working the way that I wanted it to for the last 18 months and
suddenly just changed.

Outlook can't make changes on its own. Why are you moving meeting requests
to the PST? Change your rule so that it moves only messages and not the
other types of items.
--
Brian Tillman

I've already posted a solution in this thread.

I don't want to move only messages to my personal inbox - then I need
to check two inboxes - the server inbox for appointments, and the
personal inbox for messages.

- schneid