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Multiple references to the same footnote ?



 
 
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  #1  
Old May 9th, 2008, 02:47 AM posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.newusers
Blue Max
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Posts: 301
Default Multiple references to the same footnote ?

How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?

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  #2  
Old May 9th, 2008, 04:11 AM posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.newusers
Suzanne S. Barnhill
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Posts: 31,786
Default Multiple references to the same footnote ?

Insert | Reference | Cross-reference to Footnote: Footnote number
(formatted).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?




  #4  
Old May 9th, 2008, 11:04 PM posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.newusers
Blue Max
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Posts: 301
Default Multiple references to the same footnote ?

Thank you, Suzanne, this appears to be exactly what we needed. However, we
cannot get the cross-reference numbers to update after inserting a new
footnote. We can right-click and update each one independently, but how do
we force all the cross-references to update? Shouldn't this happen
automatically and immediately by default?

Thanks,

Richard

************************
"Suzanne S. Barnhill" wrote in message
...
Insert | Reference | Cross-reference to Footnote: Footnote number
(formatted).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?





  #6  
Old May 10th, 2008, 12:06 AM posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.newusers
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default Multiple references to the same footnote ?

Cross-references unfortunately don't update automatically but should update
when you print, switch to Print Preview, or update fields generally.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
Thank you, Suzanne, this appears to be exactly what we needed. However,
we cannot get the cross-reference numbers to update after inserting a new
footnote. We can right-click and update each one independently, but how
do we force all the cross-references to update? Shouldn't this happen
automatically and immediately by default?

Thanks,

Richard

************************
"Suzanne S. Barnhill" wrote in message
...
Insert | Reference | Cross-reference to Footnote: Footnote number
(formatted).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?







  #8  
Old May 10th, 2008, 04:46 PM posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.newusers
Suzanne S. Barnhill
external usenet poster
 
Posts: 31,786
Default Multiple references to the same footnote ?

The important point here, however, being that footnotes already have
built-in bookmarks (they're listed separately in the cross-reference
dialog), so that you don't have to actually bookmark them.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Peter A" wrote in message
om...
In article ,
says...
Thanks, Peter, what advantages might bookmarks have over
cross-referencing?

**************************
"Peter A" wrote in message
om...
In article ,
says...
How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all
three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?



Insert the first footnote as usual, then use a bookmark to reference
the
superscripted number in the other locations.

--
Peter Aitken
Author, MS Word for Medical and Technical Writers
www.tech-word.com




Same thing - you use a cross reference to refer to a bookmark.

--
Peter Aitken
Author, MS Word for Medical and Technical Writers
www.tech-word.com



  #9  
Old May 14th, 2008, 04:12 PM posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.newusers
Blue Max
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Posts: 301
Default Multiple references to the same footnote ?

Thank you for the instruction on how this feature works. We have used
wordprocessors that also provide a feature that will update or refresh all
the cross-references upon request by the user. For example, the user can
refresh all references in Corel Wordperfect by selecting a menu option to
'generate' the cross references. In our opinion, this is an extremely
effective approach to making sure the references are functioning correctly
and displaying the proper information.

Thanks,

Richard

"Suzanne S. Barnhill" wrote in message
...
Cross-references unfortunately don't update automatically but should
update when you print, switch to Print Preview, or update fields
generally.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
Thank you, Suzanne, this appears to be exactly what we needed. However,
we cannot get the cross-reference numbers to update after inserting a new
footnote. We can right-click and update each one independently, but how
do we force all the cross-references to update? Shouldn't this happen
automatically and immediately by default?

Thanks,

Richard

************************
"Suzanne S. Barnhill" wrote in message
...
Insert | Reference | Cross-reference to Footnote: Footnote number
(formatted).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Blue Max" wrote in message
...
How do we put multiple references in the body of the text to the same
footnote? For example, three superscript number "3" 's in different
paragraphs that all refer to the same footnote. We also want all three
footnote references in the body to be re-numbered (updated) if another
footnote is inserted before the third footnote. Can this be done?








  #10  
Old May 14th, 2008, 04:31 PM posted to microsoft.public.word.formatting.longdocs,microsoft.public.word.newusers
PeterMcC
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Posts: 51
Default Multiple references to the same footnote ?

Blue Max wrote in


Thank you for the instruction on how this feature works. We have used
wordprocessors that also provide a feature that will update or
refresh all the cross-references upon request by the user. For
example, the user can refresh all references in Corel Wordperfect by
selecting a menu option to 'generate' the cross references. In our
opinion, this is an extremely effective approach to making sure the
references are functioning correctly and displaying the proper
information.


Will "Update fields" not do that?

--
PeterMcC
If you feel that any of the above is incorrect,
inappropriate or offensive in any way,
please ignore it and accept my apologies.
 




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