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Alphabetizing text
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#2
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Alphabetizing text
Yes, provided it's *always* the second word, Word can search on "Word 2."
Sometimes you have to try several times to make it display this option, however, and it helps to select a space as the field separator. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jeff" wrote in message ... I plan to scan a list of names and convert it into text which I will import into Word 2002. Is there a way for Word to sort this list based on the second word (which is the surname) in each line rather than the first word? Thanks. -- Jeff |
#3
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Alphabetizing text
I'm not sure I understand. You say "search" but I am wondering if sort (not
search) can occur based on the second word. The only sort I can find in Word is under "Table" and it does not have an option to use the second word (that I can find). Jeff Suzanne S. Barnhill wrote: Yes, provided it's *always* the second word, Word can search on "Word 2." Sometimes you have to try several times to make it display this option, however, and it helps to select a space as the field separator. "Jeff" wrote in message ... I plan to scan a list of names and convert it into text which I will import into Word 2002. Is there a way for Word to sort this list based on the second word (which is the surname) in each line rather than the first word? Thanks. -- Jeff |
#4
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Alphabetizing text
This is a bit tricky to explain. The sort tool (table sort) by default
will show sort by paragraphs or fields when not used in a table. Select 'fields' and under 'options' set the field separator to space. This will change 'fields' to Word1. Run the sort and quit the sort tool. Then run the sort tool again and you should find that you now have further choices. As Suzanne indicates, it can be a bit fiddly. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Jeff wrote: I'm not sure I understand. You say "search" but I am wondering if sort (not search) can occur based on the second word. The only sort I can find in Word is under "Table" and it does not have an option to use the second word (that I can find). Jeff Suzanne S. Barnhill wrote: Yes, provided it's *always* the second word, Word can search on "Word 2." Sometimes you have to try several times to make it display this option, however, and it helps to select a space as the field separator. "Jeff" wrote in message ... I plan to scan a list of names and convert it into text which I will import into Word 2002. Is there a way for Word to sort this list based on the second word (which is the surname) in each line rather than the first word? Thanks. -- Jeff |
#5
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Alphabetizing text
Aha! Thank you Graham.
Jeff Graham Mayor wrote: This is a bit tricky to explain. The sort tool (table sort) by default will show sort by paragraphs or fields when not used in a table. Select 'fields' and under 'options' set the field separator to space. This will change 'fields' to Word1. Run the sort and quit the sort tool. Then run the sort tool again and you should find that you now have further choices. As Suzanne indicates, it can be a bit fiddly. Jeff wrote: I'm not sure I understand. You say "search" but I am wondering if sort (not search) can occur based on the second word. The only sort I can find in Word is under "Table" and it does not have an option to use the second word (that I can find). Jeff Suzanne S. Barnhill wrote: Yes, provided it's *always* the second word, Word can search on "Word 2." Sometimes you have to try several times to make it display this option, however, and it helps to select a space as the field separator. "Jeff" wrote in message ... I plan to scan a list of names and convert it into text which I will import into Word 2002. Is there a way for Word to sort this list based on the second word (which is the surname) in each line rather than the first word? Thanks. -- Jeff |
#6
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Alphabetizing text
Yes, sorry, "search" was a typo (I think).
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jeff" wrote in message ... Aha! Thank you Graham. Jeff Graham Mayor wrote: This is a bit tricky to explain. The sort tool (table sort) by default will show sort by paragraphs or fields when not used in a table. Select 'fields' and under 'options' set the field separator to space. This will change 'fields' to Word1. Run the sort and quit the sort tool. Then run the sort tool again and you should find that you now have further choices. As Suzanne indicates, it can be a bit fiddly. Jeff wrote: I'm not sure I understand. You say "search" but I am wondering if sort (not search) can occur based on the second word. The only sort I can find in Word is under "Table" and it does not have an option to use the second word (that I can find). Jeff Suzanne S. Barnhill wrote: Yes, provided it's *always* the second word, Word can search on "Word 2." Sometimes you have to try several times to make it display this option, however, and it helps to select a space as the field separator. "Jeff" wrote in message ... I plan to scan a list of names and convert it into text which I will import into Word 2002. Is there a way for Word to sort this list based on the second word (which is the surname) in each line rather than the first word? Thanks. -- Jeff |
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