How do I get my mailing labels to move up/over a space when I del.

From word 2003 when i have a page of labels from a mail merge-- I want to
delete a name from the list and have the other names move to fill the space
so I do not waste labels with a blank space--- Thank you for any assistance!

Delete the entry from the data file and re-merge. If you don't have the
original data file see
http://www.gmayor.com/convert_labels...mail_merge.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Karen @Gwin wrote:
From word 2003 when i have a page of labels from a mail merge-- I
want to delete a name from the list and have the other names move to
fill the space so I do not waste labels with a blank space--- Thank
you for any assistance!

Thanks, I see what you are saying, but, isn't there a format or key stroke to
move the data to the empty cell directly from the document you are working
from????? Happy holidays

"Graham Mayor" wrote:

Delete the entry from the data file and re-merge. If you don't have the
original data file see
http://www.gmayor.com/convert_labels...mail_merge.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Karen @Gwin wrote:
From word 2003 when i have a page of labels from a mail merge-- I
want to delete a name from the list and have the other names move to
fill the space so I do not waste labels with a blank space--- Thank
you for any assistance!

The only practical way is to remerge.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Karen @Gwin wrote:
Thanks, I see what you are saying, but, isn't there a format or key
stroke to move the data to the empty cell directly from the document
you are working from????? Happy holidays

"Graham Mayor" wrote:

Delete the entry from the data file and re-merge. If you don't have
the original data file see
http://www.gmayor.com/convert_labels...mail_merge.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Karen @Gwin wrote:
From word 2003 when i have a page of labels from a mail merge-- I
want to delete a name from the list and have the other names move to
fill the space so I do not waste labels with a blank space--- Thank
you for any assistance!

Hi, there may be two solutions. What you may be able to do is to cut and
paste the information on the last label to the blank empty label within the
document. The other solution is to merge only selected records. Just before
to merge to a new document (labels), you have a dialog box opening up asking
you choose what records you want to merge.
If you have already done the mail merge, I believe the best solution is to
cut and paste the information on the last record to the empty blank label in
the middle.
Assia

"Karen @Gwin" wrote:

From word 2003 when i have a page of labels from a mail merge-- I want to
delete a name from the list and have the other names move to fill the space
so I do not waste labels with a blank space--- Thank you for any assistance!

Cutting and pasting a label to fill the gap would certainly fill the gap,
but you would lose the sort order and this would certainly be an isue with a
large list.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Assia wrote:
Hi, there may be two solutions. What you may be able to do is to cut
and paste the information on the last label to the blank empty label
within the document. The other solution is to merge only selected
records. Just before to merge to a new document (labels), you have a
dialog box opening up asking you choose what records you want to
merge.
If you have already done the mail merge, I believe the best solution
is to
cut and paste the information on the last record to the empty blank
label in the middle.
Assia

"Karen @Gwin" wrote:

From word 2003 when i have a page of labels from a mail merge-- I
want to delete a name from the list and have the other names move to
fill the space so I do not waste labels with a blank space--- Thank
you for any assistance!

Providing that there is a sort order.

"Graham Mayor" wrote:

Cutting and pasting a label to fill the gap would certainly fill the gap,
but you would lose the sort order and this would certainly be an isue with a
large list.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Assia wrote:
Hi, there may be two solutions. What you may be able to do is to cut
and paste the information on the last label to the blank empty label
within the document. The other solution is to merge only selected
records. Just before to merge to a new document (labels), you have a
dialog box opening up asking you choose what records you want to
merge.
If you have already done the mail merge, I believe the best solution
is to
cut and paste the information on the last record to the empty blank
label in the middle.
Assia

"Karen @Gwin" wrote:

From word 2003 when i have a page of labels from a mail merge-- I
want to delete a name from the list and have the other names move to
fill the space so I do not waste labels with a blank space--- Thank
you for any assistance!