Letterhead header question

When you create a letter merge, Word will insert a section break between
letters, but existing section breaks should be preserved. I'm not sure what
the repercussions would be wrt to paper trays, but I would think your
selections would be honored.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Noel" wrote in message
...
Does it matter that I am doing a mail merge that has several different
people
that I need to print letters for?

"Suzanne S. Barnhill" wrote:

The fact that you have different form numbers on pages 3 and 4 from page
2
suggests that you probably have a section break between pages 2 and 3.
You
can select paper trays for the first page and "other pages" in each
section,
and it sounds as if this is just set up wrong. You need to have Section
1
set to use letterhead for the first page and plain paper for the rest,
and
Section 2 set to use plain paper for both. Find these settings on the
Paper
tab of File | Page Setup.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Noel" wrote in message
news
I have a letter that I am trying to print. The first page needs to
print
on
letterhead but then the remaining 3 pages need to print on regular
paper
as
they have the header with the logo and the footer has the company
contact
information and a form number. The form numbers are different on page
2
and
page 3 and 4 are the same. When I try to print these, the first 3
pages
are
printing on letterhead and the 4th page is printing on plain paper. Is
there
something with the header/footer or the section breaks that will not
let
me
print these correctly?
Very frustrating.

"Doug Robbins - Word MVP" wrote:

Then you will need to set up the Header and Footer that you want to
appear
on the first page in the First Page Header Pane and set up the
Footer
that
you want to appear on the other pages in the document in the Primary
Header
Pane.

The way to do this is with the Different First Page box unchecked,
set
up
the Footer that you want to appear on the second and following
pages.
If
the Footer that you want on the First Page is the same as that,
select
all
of the information in that Footer and copy it to the Clipboard.
Then in
the
Page Setup dialog, check the Different First Page box, paste Footer
information into the Footer if that is applicable - if it is not,
insert
what you want to appear in the Footer of the first page into the
Footer
pane
and then insert what you want to appear in the Header of the first
page
into
the Header Pane.

When you get down to the dialogs behind the Ribbon, none of this is
any
different to previous versions of Word.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP

"leonS" wrote in message
...
Thank you for getting back to me; maybe I was not clear enough, I
am
trying
to create this letterhead on a template that would make the first
page
show
both headers and footers and the following pages, as many as they
may
be
to
show automatically only the footer.

Since i am new at this is their a step by step way of getting this
done

Thanks

"Doug Robbins - Word MVP" wrote:

It sounds like that instead of having the header in a First Page
header,
you
have checked the "Different odd and even" box in the Headers and
Footers
section of the Layout tab of the FilePage Setup dialog.

That would be why the header that you have on the first page is
appearing
on
the third page.

Select everything in the header, copy it to the clipboard, then
in
the
dialog referred to above, uncheck the "Different odd and even"
box
and
check the "Different first page" box. Then in the First Page
header
are
that appears, paste the data from the clipboard.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"leonS" wrote in message
...
Hi, i am a new user of word 2007, have created a letterhead
where
the
header
contains some graphics for the top of the letter and the footer
is
the
address, as long as I only type a two page letter the second
page
omits
the
header OK but when I type the third page the first page header
reinsert
it
self.

How do I suppress the header on all the successive pages?

Thank you

I have done this and it still does not work. I am wondering if it has
something to do with the section breaks on the pages. It is still printing
the first 3 pages on letterhead and the last one on regular.
Do I need to fix the section breaks and or page breaks?

"Suzanne S. Barnhill" wrote:

When you create a letter merge, Word will insert a section break between
letters, but existing section breaks should be preserved. I'm not sure what
the repercussions would be wrt to paper trays, but I would think your
selections would be honored.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Noel" wrote in message
...
Does it matter that I am doing a mail merge that has several different
people
that I need to print letters for?

"Suzanne S. Barnhill" wrote:

The fact that you have different form numbers on pages 3 and 4 from page
2
suggests that you probably have a section break between pages 2 and 3.
You
can select paper trays for the first page and "other pages" in each
section,
and it sounds as if this is just set up wrong. You need to have Section
1
set to use letterhead for the first page and plain paper for the rest,
and
Section 2 set to use plain paper for both. Find these settings on the
Paper
tab of File | Page Setup.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Noel" wrote in message
news I have a letter that I am trying to print. The first page needs to
print
on
letterhead but then the remaining 3 pages need to print on regular
paper
as
they have the header with the logo and the footer has the company
contact
information and a form number. The form numbers are different on page
2
and
page 3 and 4 are the same. When I try to print these, the first 3
pages
are
printing on letterhead and the 4th page is printing on plain paper. Is
there
something with the header/footer or the section breaks that will not
let
me
print these correctly?
Very frustrating.

"Doug Robbins - Word MVP" wrote:

Then you will need to set up the Header and Footer that you want to
appear
on the first page in the First Page Header Pane and set up the
Footer
that
you want to appear on the other pages in the document in the Primary
Header
Pane.

The way to do this is with the Different First Page box unchecked,
set
up
the Footer that you want to appear on the second and following
pages.
If
the Footer that you want on the First Page is the same as that,
select
all
of the information in that Footer and copy it to the Clipboard.
Then in
the
Page Setup dialog, check the Different First Page box, paste Footer
information into the Footer if that is applicable - if it is not,
insert
what you want to appear in the Footer of the first page into the
Footer
pane
and then insert what you want to appear in the Header of the first
page
into
the Header Pane.

When you get down to the dialogs behind the Ribbon, none of this is
any
different to previous versions of Word.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my
services on a paid consulting basis.

Doug Robbins - Word MVP

"leonS" wrote in message
...
Thank you for getting back to me; maybe I was not clear enough, I
am
trying
to create this letterhead on a template that would make the first
page
show
both headers and footers and the following pages, as many as they
may
be
to
show automatically only the footer.

Since i am new at this is their a step by step way of getting this
done

Thanks

"Doug Robbins - Word MVP" wrote:

It sounds like that instead of having the header in a First Page
header,
you
have checked the "Different odd and even" box in the Headers and
Footers
section of the Layout tab of the FilePage Setup dialog.

That would be why the header that you have on the first page is
appearing
on
the third page.

Select everything in the header, copy it to the clipboard, then
in
the
dialog referred to above, uncheck the "Different odd and even"
box
and
check the "Different first page" box. Then in the First Page
header
are
that appears, paste the data from the clipboard.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"leonS" wrote in message
...
Hi, i am a new user of word 2007, have created a letterhead
where
the
header
contains some graphics for the top of the letter and the footer
is
the
address, as long as I only type a two page letter the second
page
omits
the
header OK but when I type the third page the first page header
reinsert
it
self.

How do I suppress the header on all the successive pages?

Thank you

If you have the trays set up properly for each section in the mail merge
main document and the merged letters are not working correctly, then I don't
have any further suggestions except that you might try posting in the
microsoft.public.word.mailmerge.fields newsgroup, which specializes in mail
merge issues.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Noel" wrote in message
...
I have done this and it still does not work. I am wondering if it has
something to do with the section breaks on the pages. It is still printing
the first 3 pages on letterhead and the last one on regular.
Do I need to fix the section breaks and or page breaks?

"Suzanne S. Barnhill" wrote:

When you create a letter merge, Word will insert a section break between
letters, but existing section breaks should be preserved. I'm not sure
what
the repercussions would be wrt to paper trays, but I would think your
selections would be honored.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Noel" wrote in message
...
Does it matter that I am doing a mail merge that has several different
people
that I need to print letters for?

"Suzanne S. Barnhill" wrote:

The fact that you have different form numbers on pages 3 and 4 from
page
2
suggests that you probably have a section break between pages 2 and
3.
You
can select paper trays for the first page and "other pages" in each
section,
and it sounds as if this is just set up wrong. You need to have
Section
1
set to use letterhead for the first page and plain paper for the
rest,
and
Section 2 set to use plain paper for both. Find these settings on
the
Paper
tab of File | Page Setup.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Noel" wrote in message
news I have a letter that I am trying to print. The first page needs to
print
on
letterhead but then the remaining 3 pages need to print on regular
paper
as
they have the header with the logo and the footer has the company
contact
information and a form number. The form numbers are different on
page
2
and
page 3 and 4 are the same. When I try to print these, the first 3
pages
are
printing on letterhead and the 4th page is printing on plain
paper. Is
there
something with the header/footer or the section breaks that will
not
let
me
print these correctly?
Very frustrating.

"Doug Robbins - Word MVP" wrote:

Then you will need to set up the Header and Footer that you want
to
appear
on the first page in the First Page Header Pane and set up the
Footer
that
you want to appear on the other pages in the document in the
Primary
Header
Pane.

The way to do this is with the Different First Page box
unchecked,
set
up
the Footer that you want to appear on the second and following
pages.
If
the Footer that you want on the First Page is the same as that,
select
all
of the information in that Footer and copy it to the Clipboard.
Then in
the
Page Setup dialog, check the Different First Page box, paste
Footer
information into the Footer if that is applicable - if it is
not,
insert
what you want to appear in the Footer of the first page into the
Footer
pane
and then insert what you want to appear in the Header of the
first
page
into
the Header Pane.

When you get down to the dialogs behind the Ribbon, none of this
is
any
different to previous versions of Word.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself
of
my
services on a paid consulting basis.

Doug Robbins - Word MVP

"leonS" wrote in message
...
Thank you for getting back to me; maybe I was not clear
enough, I
am
trying
to create this letterhead on a template that would make the
first
page
show
both headers and footers and the following pages, as many as
they
may
be
to
show automatically only the footer.

Since i am new at this is their a step by step way of getting
this
done

Thanks

"Doug Robbins - Word MVP" wrote:

It sounds like that instead of having the header in a First
Page
header,
you
have checked the "Different odd and even" box in the Headers
and
Footers
section of the Layout tab of the FilePage Setup dialog.

That would be why the header that you have on the first page
is
appearing
on
the third page.

Select everything in the header, copy it to the clipboard,
then
in
the
dialog referred to above, uncheck the "Different odd and
even"
box
and
check the "Different first page" box. Then in the First Page
header
are
that appears, paste the data from the clipboard.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail
yourself
of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"leonS" wrote in message
...
Hi, i am a new user of word 2007, have created a
letterhead
where
the
header
contains some graphics for the top of the letter and the
footer
is
the
address, as long as I only type a two page letter the
second
page
omits
the
header OK but when I type the third page the first page
header
reinsert
it
self.

How do I suppress the header on all the successive pages?

Thank you