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#1
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How to syncronize a datasheet form and single form?
At the top of a tabbed form I have a datasheet view of a
table (so that I can scroll through a complete list). At the bottom of the tabbed form is a single entry form of the same table (this is to enter or edit the record). Is there a way to click (or dblclick) on a record line in the datasheet form at the top and have the input form at the bottom sync with the selected record? Thanks, Sandra G |
#2
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How to syncronize a datasheet form and single form?
Sure. Try the following:
You have 2 child forms. The first form is the continues form you place into the exiting form. In this sub-form that shows this datasheet view, you place the following command to make the child forms follow this form. me.Parent.MyDetailInfoform.Requery In the link child/master settings for this details form, you place linkChildFields main_id (whatever is the name of the field in this sub-form that is used to relate back to the parent table) LinkMasterFields [MasterForm].[form].[ID] -- Albert D. Kallal (Access MVP) Edmonton, Alberta Canada http://www.attcanada.net/~kallal.msn |
#3
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How to syncronize a datasheet form and single form?
Thank you so much for your reply! I'm sorry, I am really
a novice, can you be more specific, I don't understand where to put the first statement Me.Parent.... The name of the table for both form views is Donations. The name of the form that is in datasheet view is frmDonationsList. The name of the form that is the single input form is named frmDonations. Thank you again for your help, Sandra -----Original Message----- Sure. Try the following: You have 2 child forms. The first form is the continues form you place into the exiting form. In this sub-form that shows this datasheet view, you place the following command to make the child forms follow this form. me.Parent.MyDetailInfoform.Requery In the link child/master settings for this details form, you place linkChildFields main_id (whatever is the name of the field in this sub-form that is used to relate back to the parent table) LinkMasterFields [MasterForm].[form].[ID] -- Albert D. Kallal (Access MVP) Edmonton, Alberta Canada http://www.attcanada.net/~kallal.msn . |
#4
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How to syncronize a datasheet form and single form?
My sorry, I actually did NOT mention where to put the requery command.
Ok, the me.Parent goes in the sub-frms on-current event. I would just open the sub-form in design mode (no need to open the parent form). Then, in the forms on-current event, you add: me.Parent.MyDetailInfoform.Requery Note that MyDetailInfoForm is the name of the sub-form control for the child records form. So, we are going to put the above requery in the frmDonationsList on-current event me.Parent.frmDonations.Requery Note that the name of the sub-form control DOES NOT have to be the same name as the form (and often it is not). So, check the name of the sub-form control used to display the frmDonations -- Albert D. Kallal (Access MVP) Edmonton, Alberta Canada http://www.attcanada.net/~kallal.msn |
#5
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How to syncronize a datasheet form and single form?
WOW!!! Works like a charm. Thank you so very much,
Sandra -----Original Message----- My sorry, I actually did NOT mention where to put the requery command. Ok, the me.Parent goes in the sub-frms on-current event. I would just open the sub-form in design mode (no need to open the parent form). Then, in the forms on-current event, you add: me.Parent.MyDetailInfoform.Requery Note that MyDetailInfoForm is the name of the sub-form control for the child records form. So, we are going to put the above requery in the frmDonationsList on-current event me.Parent.frmDonations.Requery Note that the name of the sub-form control DOES NOT have to be the same name as the form (and often it is not). So, check the name of the sub-form control used to display the frmDonations -- Albert D. Kallal (Access MVP) Edmonton, Alberta Canada http://www.attcanada.net/~kallal.msn . |
#6
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How to syncronize a datasheet form and single form?
Uh oh, I thought we had this really nailed, but now I
have discovered a glitch. With this setup I cannot do a new entry in the single view form because the Child and Master fields have been changed from the PK of the table of donations to the continuous subform. My thought was to have another identical single subform for new entries, with the source and Child/Master fields linked to the donations table, and have this form hidden behind the other until you click the NEW button on the visible subform. I have this accomplished, but I can't seem to get the right action when you click the NEW button. What I have is: Private Sub NewRecord_Click() On Error GoTo Err_NewRecord_Click Forms!DonationsNew.Visible = True Forms!DonationsNew.SetFocus DoCmd.GoToRecord , , acNewRec Yada, yada, yada... But Access tells me it cannot find the form. The control and the form have the same name - DonationsNew. Is there a way to do this? Thanks, Sandra -----Original Message----- My sorry, I actually did NOT mention where to put the requery command. Ok, the me.Parent goes in the sub-frms on-current event. I would just open the sub-form in design mode (no need to open the parent form). Then, in the forms on-current event, you add: me.Parent.MyDetailInfoform.Requery Note that MyDetailInfoForm is the name of the sub-form control for the child records form. So, we are going to put the above requery in the frmDonationsList on-current event me.Parent.frmDonations.Requery Note that the name of the sub-form control DOES NOT have to be the same name as the form (and often it is not). So, check the name of the sub-form control used to display the frmDonations -- Albert D. Kallal (Access MVP) Edmonton, Alberta Canada http://www.attcanada.net/~kallal.msn . |
#7
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How to syncronize a datasheet form and single form?
"Sandra" wrote in message
... Uh oh, I thought we had this really nailed, but now I have discovered a glitch. With this setup I cannot do a new entry in the single view form because the Child and Master fields have been changed from the PK of the table of donations to the continuous subform. Do you want these new records to become a "child" record of the continues form? Further, you user interface is going to be a bit confusing. You likely should be displaying the contact, and have details of the contact display in a sub-form (this is naturally how ms-access works). As it is now, users would likely think that they can add records to the continues form (and they can't). Worse, is when they go to add a record to the single form, they may very well assume that this record is going to belong to the CURRENTLY select record in the continuous sub-form. This is going to be a source of confusing here. You actually might be better off to turn off the navigation buttons on the contacts form. I would make the add button LAUNCH another form (as model). When the user is finished..they can close this form and return to your form. (you can put some requery code in the close of this form to re-load the sub-forms). Private Sub NewRecord_Click() On Error GoTo Err_NewRecord_Click Forms!DonationsNew.Visible = True Forms!DonationsNew.SetFocus DoCmd.GoToRecord , , acNewRec Yada, yada, yada... But Access tells me it cannot find the form. Remember, sub-forms on a form are simply controls. Each sub-form control can have ANY form specify for it. You can have 10 sub-form controls on the SAME form, and EACH sub-form control can be the SAME form! (that means the same form would appear 10 times on the form as sub-forms). Now, which sub-form are you referring to? (that is why I spent some time explain that sub-forms are just controls on form, and the name of the control does NOT have to be the same as the control). So, in the above..you can go; me.MySubFormContorl.Visible = true Like I say...due to reasons of confusing the user...I would suggest that you open a new form for data entry..and not try and "switch" that form on the users (this will get confusing...since they see the details listing..and will naturally assume a connection between the two). -- Albert D. Kallal (Access MVP) Edmonton, Alberta Canada http://www.attcanada.net/~kallal.msn |
#8
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How to syncronize a datasheet form and single form?
OK, I think I follow your logic here, and this does make
sense. If I remove the bottom form (the single form) this would also give me more room on the page to scroll through records. Once I click on a record, I can use the On Click event to open up the edit form, or if I click new I would have it pop up in data entry. This still provides some protection for my existing records because the user has to cause an action to be performed before the data can be edited. The reason I need to have this second form rather than enter the data in the datasheet view is because the second form also has 2 subforms for entering extra data not required in all cases. Thanks for the advice, I'll see if I can make this work! Sandra G -----Original Message----- "Sandra" wrote in message ... Uh oh, I thought we had this really nailed, but now I have discovered a glitch. With this setup I cannot do a new entry in the single view form because the Child and Master fields have been changed from the PK of the table of donations to the continuous subform. Do you want these new records to become a "child" record of the continues form? Further, you user interface is going to be a bit confusing. You likely should be displaying the contact, and have details of the contact display in a sub-form (this is naturally how ms-access works). As it is now, users would likely think that they can add records to the continues form (and they can't). Worse, is when they go to add a record to the single form, they may very well assume that this record is going to belong to the CURRENTLY select record in the continuous sub-form. This is going to be a source of confusing here. You actually might be better off to turn off the navigation buttons on the contacts form. I would make the add button LAUNCH another form (as model). When the user is finished..they can close this form and return to your form. (you can put some requery code in the close of this form to re-load the sub-forms). Private Sub NewRecord_Click() On Error GoTo Err_NewRecord_Click Forms!DonationsNew.Visible = True Forms!DonationsNew.SetFocus DoCmd.GoToRecord , , acNewRec Yada, yada, yada... But Access tells me it cannot find the form. Remember, sub-forms on a form are simply controls. Each sub-form control can have ANY form specify for it. You can have 10 sub-form controls on the SAME form, and EACH sub-form control can be the SAME form! (that means the same form would appear 10 times on the form as sub-forms). Now, which sub-form are you referring to? (that is why I spent some time explain that sub-forms are just controls on form, and the name of the control does NOT have to be the same as the control). So, in the above..you can go; me.MySubFormContorl.Visible = true Like I say...due to reasons of confusing the user...I would suggest that you open a new form for data entry..and not try and "switch" that form on the users (this will get confusing...since they see the details listing..and will naturally assume a connection between the two). -- Albert D. Kallal (Access MVP) Edmonton, Alberta Canada http://www.attcanada.net/~kallal.msn . |
#9
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How to syncronize a datasheet form and single form?
"Sandra" wrote in message
... OK, I think I follow your logic here, and this does make sense. If I remove the bottom form (the single form) this would also give me more room on the page to scroll through records. Once I click on a record, I can use the On Click event to open up the edit form, or if I click new I would have it pop up in data entry. This still provides some protection for my existing records because the user has to cause an action to be performed before the data can be edited. I like the above very much (good thinking on your part). I also think that launcing the form will make things easy for your usres..and you get more screen space too! You can take a look at some screen shots of forms that do the above....(note how I have a button on the forms to launch the form to edit in single view). You can see what I mean he http://www.attcanada.net/~kallal.msn/Articles/Grid.htm The code behind those buttons to launch the form is easy.... docmd.openFrom "moredetal",,,"id = " & me.id -- Albert D. Kallal (Access MVP) Edmonton, Alberta Canada http://www.attcanada.net/~kallal.msn |
#10
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How to syncronize a datasheet form and single form?
Well fiddlesticks, one step forward, one step back LOL! I
still have a glitch, so I'll explain what I have now. On the tabbed form I have just the datasheet subform, this subform is from a query which filters for the donation records based upon the PK in master PeoplePlaces table. This works well because I can see more records. This form cannot be edited. The OnClick event opens the DonationsForm form filtered by the donation transaction PK DID of the clicked record. This form allows for all the edits, etc. and works just fine. However...I still have a bit of a problem with new data. I created a new form DonationsNew, identical to DonationsForm, but set to DataEntry. I have a NEW button which opens this form. I can link the first new record to the PPID record in PeoplePlaces, but after that the PPID is not being passed to the form. Here's what I have in the OnClick of the NEW button: Private Sub NewRecord_Click() On Error GoTo Err_NewRecord_Click MyID = Me.PPID Dim stDocName As String stDocName = "DonationsNew" DoCmd.OpenForm stDocName, acNormal, , , acFormAdd Forms!DonationsNew.PPID = MyID Exit_NewRecord_Click: Exit Sub Err_NewRecord_Click: MsgBox Err.Description Resume Exit_NewRecord_Click End Sub So, I guess what I need now is how to continue to pass the PPID variable to each new record. And one last thing will make this really functional...how do I requery the DonationsList datasheet form after a new record is added? Thank you so very much. You have been a Godsend! Sandra -----Original Message----- "Sandra" wrote in message ... OK, I think I follow your logic here, and this does make sense. If I remove the bottom form (the single form) this would also give me more room on the page to scroll through records. Once I click on a record, I can use the On Click event to open up the edit form, or if I click new I would have it pop up in data entry. This still provides some protection for my existing records because the user has to cause an action to be performed before the data can be edited. I like the above very much (good thinking on your part). I also think that launcing the form will make things easy for your usres..and you get more screen space too! You can take a look at some screen shots of forms that do the above....(note how I have a button on the forms to launch the form to edit in single view). You can see what I mean he http://www.attcanada.net/~kallal.msn/Articles/Grid.htm The code behind those buttons to launch the form is easy.... docmd.openFrom "moredetal",,,"id = " & me.id -- Albert D. Kallal (Access MVP) Edmonton, Alberta Canada http://www.attcanada.net/~kallal.msn . |
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