Mail Merge Labels in Word 2007 Default double spacing

If you do not want the Name/Address/ City, State, Zip lines on a label to be
in separate paragraphs, the do not terminate each line by using the Enter
key. That creates a new paragraph (or its equivalent) no matter what
software you are using, so it is not a matter of Word misjudging.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Bons" wrote in message
news
I (and a LOT of other people) would rather have control over determining
what
is and what is NOT a paragraph.....Word misjudges that all too often and
it's
too cumbersome to correct. I'd much rather hit Enter twice when I WANT it
to
happen rather than spending hours trying to figure out how to stop it.
For
instance the Name/Address/ City, State, Zip lines on a label are NOT new
paragraphs.

But thanks for the input anyway.....it's always interesting to see what
the
thought process was for making a determination like this.

"Doug Robbins - Word MVP" wrote:

It being customary for a space to appear between separate paragraphs in a
document, the programmers are trying to drag people into the computer age
and stop them from pressing enter twice to get that space. That's what
was
required in the days of typewriters and before too much longer, there
will
be no one left who has ever used a typewriter.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Bons" wrote in message
...
Thanks! I still don't understand why they did it to us, but I truly do
appreciate your response. I try to make things as simple as I can for
my
students....they're all over the place level-wise and some will be able
to
remember the Shift/Enter and some will absolutely not. Maybe in a later
incarnation the programmers will correct this situation for us. Thanks
again
for your time!!

"Doug Robbins - Word MVP" wrote:

Just use Shift+Enter (rather than Enter) between the lines of text on
the
label.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Bons" wrote in message
...
About a year ago there was a very long string of emails regarding
this
issue....and they didn't really give a good fix. Am hoping that by
now
someone has figured out a satisfactory solution..... The default
for
Labels
is that rascal 5.55 spacing before paragraph ....and there doesn't
seem
to
be
a way of getting that to just go Away!!

I know how to use a label template and have been doing so for a long
time,
just as a time saver. However, I teach computer software to
realtors
and
a
lot of them are not totally 'puter savvy and just want the simplest
way
possible to accomplish something. And using a single template is
not a
viable solution, as the data bases do not all have the same fields.

With the new default for Mail Merge in Word '07 it is very
cumbersome
for
them to do the merges....It used to be so EASY!!! WHY oh why did
they
have
to screw this up? I have tried everything I can think of to make
the
single
space hold, but to no avail. I have gone up to Page Layout and made
all
the
spacings zero and told it to set as Default....I've gone into the
Normal
and
Modified the normal and told it New Documents Based on this
Template.....etc
etc. Has ANYONE come up with a SIMPLE fix for this yet? I'm hoping
that
since a whole year has gone by maybe MSN has come up with a
correction
for
this. I figure if there is anyone anywhere who knows the answer,
it's
going
to be here.......This is the BEST place to learn I've ever seen.
Thanks
for
any help you can give on this.

Word is not a typewriter. It creates a new paragraph every time you press
the Enter key. If you press the enter key twice, you get two paragraphs. It
is not Word that is getting anything wrong. Word employs a style based
formatting system. If you want space between paragraphs you add space to the
paragraph style. If you don't want space, then you don't.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org





Bons wrote:
I (and a LOT of other people) would rather have control over
determining what is and what is NOT a paragraph.....Word misjudges
that all too often and it's too cumbersome to correct. I'd much
rather hit Enter twice when I WANT it to happen rather than spending
hours trying to figure out how to stop it. For instance the
Name/Address/ City, State, Zip lines on a label are NOT new
paragraphs.

But thanks for the input anyway.....it's always interesting to see
what the thought process was for making a determination like this.

"Doug Robbins - Word MVP" wrote:

It being customary for a space to appear between separate paragraphs
in a document, the programmers are trying to drag people into the
computer age and stop them from pressing enter twice to get that
space. That's what was required in the days of typewriters and
before too much longer, there will be no one left who has ever used
a typewriter.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Bons" wrote in message
...
Thanks! I still don't understand why they did it to us, but I
truly do appreciate your response. I try to make things as simple
as I can for my students....they're all over the place level-wise
and some will be able to remember the Shift/Enter and some will
absolutely not. Maybe in a later incarnation the programmers will
correct this situation for us. Thanks again
for your time!!

"Doug Robbins - Word MVP" wrote:

Just use Shift+Enter (rather than Enter) between the lines of text
on the label.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my services on a paid consulting basis.

Doug Robbins - Word MVP

"Bons" wrote in message
...
About a year ago there was a very long string of emails regarding
this issue....and they didn't really give a good fix. Am hoping
that by now someone has figured out a satisfactory solution.....
The default for Labels
is that rascal 5.55 spacing before paragraph ....and there
doesn't seem to
be
a way of getting that to just go Away!!

I know how to use a label template and have been doing so for a
long time,
just as a time saver. However, I teach computer software to
realtors and
a
lot of them are not totally 'puter savvy and just want the
simplest way possible to accomplish something. And using a
single template is not a viable solution, as the data bases do
not all have the same fields.

With the new default for Mail Merge in Word '07 it is very
cumbersome for
them to do the merges....It used to be so EASY!!! WHY oh why did
they have
to screw this up? I have tried everything I can think of to make
the single
space hold, but to no avail. I have gone up to Page Layout and
made all
the
spacings zero and told it to set as Default....I've gone into the
Normal
and
Modified the normal and told it New Documents Based on this
Template.....etc
etc. Has ANYONE come up with a SIMPLE fix for this yet? I'm
hoping that
since a whole year has gone by maybe MSN has come up with a
correction for
this. I figure if there is anyone anywhere who knows the answer,
it's going
to be here.......This is the BEST place to learn I've ever seen.
Thanks
for
any help you can give on this.

As the others have said, when you press Enter you create a new paragraph. If
you want a new line within the same paragraph, use Shift+Enter.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Bons" wrote in message
news
I (and a LOT of other people) would rather have control over determining
what
is and what is NOT a paragraph.....Word misjudges that all too often and
it's
too cumbersome to correct. I'd much rather hit Enter twice when I WANT it
to
happen rather than spending hours trying to figure out how to stop it.
For
instance the Name/Address/ City, State, Zip lines on a label are NOT new
paragraphs.

But thanks for the input anyway.....it's always interesting to see what
the
thought process was for making a determination like this.

"Doug Robbins - Word MVP" wrote:

It being customary for a space to appear between separate paragraphs in a
document, the programmers are trying to drag people into the computer age
and stop them from pressing enter twice to get that space. That's what
was
required in the days of typewriters and before too much longer, there
will
be no one left who has ever used a typewriter.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Bons" wrote in message
...
Thanks! I still don't understand why they did it to us, but I truly do
appreciate your response. I try to make things as simple as I can for
my
students....they're all over the place level-wise and some will be able
to
remember the Shift/Enter and some will absolutely not. Maybe in a later
incarnation the programmers will correct this situation for us. Thanks
again
for your time!!

"Doug Robbins - Word MVP" wrote:

Just use Shift+Enter (rather than Enter) between the lines of text on
the
label.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Bons" wrote in message
...
About a year ago there was a very long string of emails regarding
this
issue....and they didn't really give a good fix. Am hoping that by
now
someone has figured out a satisfactory solution..... The default
for
Labels
is that rascal 5.55 spacing before paragraph ....and there doesn't
seem
to
be
a way of getting that to just go Away!!

I know how to use a label template and have been doing so for a long
time,
just as a time saver. However, I teach computer software to
realtors
and
a
lot of them are not totally 'puter savvy and just want the simplest
way
possible to accomplish something. And using a single template is
not a
viable solution, as the data bases do not all have the same fields.

With the new default for Mail Merge in Word '07 it is very
cumbersome
for
them to do the merges....It used to be so EASY!!! WHY oh why did
they
have
to screw this up? I have tried everything I can think of to make
the
single
space hold, but to no avail. I have gone up to Page Layout and made
all
the
spacings zero and told it to set as Default....I've gone into the
Normal
and
Modified the normal and told it New Documents Based on this
Template.....etc
etc. Has ANYONE come up with a SIMPLE fix for this yet? I'm hoping
that
since a whole year has gone by maybe MSN has come up with a
correction
for
this. I figure if there is anyone anywhere who knows the answer,
it's
going
to be here.......This is the BEST place to learn I've ever seen.
Thanks
for
any help you can give on this.