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ACCESS DVD Database
Hello folks,
I have a HUGE Excel 2007 DVD spreadsheet with a nice front end, and a section to cover my purchased library. If anyone is interested in looking, I can post a screenshot in a binary Misc pictures group to show you the front end I have made for it using lookups and a little visual basic code to paste the disc cover images. What I would like to do is make a nice Access version of this database. Particularly since it currently carries ove3r 110,000 records, which makes it hard for excel. I currently have several sheets in one workbook, all of which have an ID column and then a column for the data, such as DVD Title, and MPAA Rating, and where I bought it, MSRP Price, sound, Disc Aspect ratio, etc. So, essentially, I have a series of two column sheets, and one at the end that carries all of my purchased data, and the pointers to the image files. The first sheet in the workbook is my "master view panel", which is a vertically oriented pane of all the details for a single title. That sheet has a tough time importing into access, since the orientation makes it hard for access to garner what would be fields, etc. That sheet is also where all the VLOOKUPS, and VB Code is at. All of my attempts at constructing an ACCESS front end fail to get me there. I was used to "Paradox" years ago where user view panes were "forms". Is this paradigm still true? Do I bring in the tables, make the relationships, and then create a form for viewing/stepping though/searching the data? Or is that now a "report" of some kind? None of the templates I found online even come close to approaching what I am looking to do, and my nil experience with access makes it even harder. I felt I could import all of the sheets, one by one, and then create the indexed relationships to each. The problem is that access wants to put in its own ID field every time. It would seem, I got "issues". :-] I have posted the screenshot in alt.binaries.pictures.misc though the volume of posts there make it a nightmare to haul in headers from. The post is DVD Database screen shot, for anyone interested. Thanks for any help you can provide. I am a total Access newbie. :-[ |
#2
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ACCESS DVD Database
Have you looked at the template he
http://office.microsoft.com/en-us/te...CT102144001033 The above is by no means complete, but if you take a look at the table designs, you can see how ms-access performs without the need for vlookups.... And, there also some sample table designs here to give you some ideas: http://www.databaseanswers.com/data_models/index.htm -- Albert D. Kallal (Access MVP) Edmonton, Alberta Canada |
#3
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ACCESS DVD Database
In addition to what I posted, the question becomes how normalized you want
your data to be. Further, do you have provisions for the actors in movie? Do you want to be able to search by actors? The normal approach here is to import the data, and then decide if you want to re-form the data to multiple tables. or, if you just want to keep your simple data as you have. It is not clear if you have "repeating" data for a single dvd (by repeating, I mean "many" actors can be attached to one movie). if you just have a plain Jane flat file without any repeating data, then the import is easy. If you have "repeating" data for a single dvd, then more efforts in design will be needed. As for the link to the image field, I would actually just leave that as a normal text field. You can then place a image control on the form..and it will display the image for you. Take a look at the sample. And, if you want to get fancy, you could have the data base pull the data from the IMDB (so, you can have a list of actors etc. for your DVD's, but don't have to type them in). -- Albert D. Kallal (Access MVP) Edmonton, Alberta Canada |
#4
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ACCESS DVD Database
On Mon, 28 May 2007 03:47:02 -0600, "Albert D. Kallal"
wrote: Have you looked at the template he http://office.microsoft.com/en-us/te...CT102144001033 Yes, thanks but that DVD database app was the one I was describing as pretty sad. It is an empty database. I have a 31MB full database that I want to build a front end around. Since I have never seen a really powerful Access database or front end, I don't know how or where to start. The above is by no means complete, but if you take a look at the table designs, you can see how ms-access performs without the need for vlookups.... Yes. I know that databases typically perform these functions in a much more native manner. And, there also some sample table designs here to give you some ideas: http://www.databaseanswers.com/data_models/index.htm I will browse through and try to find the most complicated one I can, so that I can see what some of its features are, and how they might apply to my development. Thanks. |
#5
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ACCESS DVD Database
On Mon, 28 May 2007 03:57:06 -0600, "Albert D. Kallal"
wrote: In addition to what I posted, the question becomes how normalized you want your data to be. Further, do you have provisions for the actors in movie? Do you want to be able to search by actors? The normal approach here is to import the data, and then decide if you want to re-form the data to multiple tables. or, if you just want to keep your simple data as you have. My data is not simple. The main view sheet looks at about twelve sheets for its compilation. Each "table" (sheet) is comprised of a single ID column (field) and some data, like title or such. That would be quite normalized if I were to import each of those tables into access as separate tables, no? All I would have to do presumably is tie them all together with the ID field, which is the unique identifier for each. It is not clear if you have "repeating" data for a single dvd (by repeating, I mean "many" actors can be attached to one movie). I intend on incorporating an actors list for each title as well. In that table, each actor would have a list of ID numbers associated with each film he or she has appeared in. So, it would be a "many to one". Problem is that I knew how to set up such relationships in Paradox quite easily, as I was used to the API, and interface for construction of the database app. In Access, I am lost on this. I tried once to create some relationships and got a crash, so I am thinking of making a spreadsheet that is just a small sample of my current massive workbook, and getting it going with that, then filling in the data later. if you just have a plain Jane flat file without any repeating data, then the import is easy. I had no problem importing excel sheets into tables in access. I did have a problem with my main view sheet because it was oriented vertically on a field by field basis, instead of across like most sheets, and access puked on that import. The thing I am having a problem with is that access wants to put its own ID field in front of mine, and making the relationships between tables, and finally, form construction to view all the data one "film" record at a time. I can add the search features later. If you have "repeating" data for a single dvd, then more efforts in design will be needed. No. Each title has a single ID number, and several pieces of data to go with it, like UPC code, sound, aspect, etc. The actor's table will be the only place where a given ID number will be repeated many times. As for the link to the image field, I would actually just leave that as a normal text field. You can then place a image control on the form..and it will display the image for you. Yes. Something that in excel required a visual basic macro as the images float over fields (cells), not in them. Take a look at the sample. And, if you want to get fancy, you could have the data base pull the data from the IMDB (so, you can have a list of actors etc. for your DVD's, but don't have to type them in). I have a complete database. I have a complete actors list and directors list. I just need to piece them together in access, and am having a hard time getting started with it. The crash/lockup was one thing, so I'll start with a concatenated set of films instead of my entire spreadsheet when I go to establish all the relationships, which is where it crashed last time. |
#6
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ACCESS DVD Database
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#7
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ACCESS DVD Database
On Mon, 28 May 2007 12:50:33 GMT, "Steve"
wrote: Jack, Send me the screenshot of the frontend. PC Datasheet Providing Customers A Resource For Help With Access, Excel And Word Applications Done, but that is an outgoing email account only, so no need to reply via email. "JackShephard" wrote in message ... Hello folks, I have a HUGE Excel 2007 DVD spreadsheet with a nice front end, and a section to cover my purchased library. If anyone is interested in looking, I can post a screenshot in a binary Misc pictures group to show you the front end I have made for it using lookups and a little visual basic code to paste the disc cover images. What I would like to do is make a nice Access version of this database. Particularly since it currently carries ove3r 110,000 records, which makes it hard for excel. I currently have several sheets in one workbook, all of which have an ID column and then a column for the data, such as DVD Title, and MPAA Rating, and where I bought it, MSRP Price, sound, Disc Aspect ratio, etc. So, essentially, I have a series of two column sheets, and one at the end that carries all of my purchased data, and the pointers to the image files. The first sheet in the workbook is my "master view panel", which is a vertically oriented pane of all the details for a single title. That sheet has a tough time importing into access, since the orientation makes it hard for access to garner what would be fields, etc. That sheet is also where all the VLOOKUPS, and VB Code is at. All of my attempts at constructing an ACCESS front end fail to get me there. I was used to "Paradox" years ago where user view panes were "forms". Is this paradigm still true? Do I bring in the tables, make the relationships, and then create a form for viewing/stepping though/searching the data? Or is that now a "report" of some kind? None of the templates I found online even come close to approaching what I am looking to do, and my nil experience with access makes it even harder. I felt I could import all of the sheets, one by one, and then create the indexed relationships to each. The problem is that access wants to put in its own ID field every time. It would seem, I got "issues". :-] I have posted the screenshot in alt.binaries.pictures.misc though the volume of posts there make it a nightmare to haul in headers from. The post is DVD Database screen shot, for anyone interested. Thanks for any help you can provide. I am a total Access newbie. :-[ |
#8
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ACCESS DVD Database
Be careful Jack. These newsgroups are for FREE help and steve is imfamous
for trying to lure people away so they have to pay for his services. John... Visio MVP "JackShephard" wrote in message news On Mon, 28 May 2007 12:50:33 GMT, "Steve" wrote: Jack, Send me the screenshot of the frontend. PC Datasheet Providing Customers A Resource For Help With Access, Excel And Word Applications Done, but that is an outgoing email account only, so no need to reply via email. "JackShephard" wrote in message ... Hello folks, I have a HUGE Excel 2007 DVD spreadsheet with a nice front end, and a section to cover my purchased library. If anyone is interested in looking, I can post a screenshot in a binary Misc pictures group to show you the front end I have made for it using lookups and a little visual basic code to paste the disc cover images. What I would like to do is make a nice Access version of this database. Particularly since it currently carries ove3r 110,000 records, which makes it hard for excel. I currently have several sheets in one workbook, all of which have an ID column and then a column for the data, such as DVD Title, and MPAA Rating, and where I bought it, MSRP Price, sound, Disc Aspect ratio, etc. So, essentially, I have a series of two column sheets, and one at the end that carries all of my purchased data, and the pointers to the image files. The first sheet in the workbook is my "master view panel", which is a vertically oriented pane of all the details for a single title. That sheet has a tough time importing into access, since the orientation makes it hard for access to garner what would be fields, etc. That sheet is also where all the VLOOKUPS, and VB Code is at. All of my attempts at constructing an ACCESS front end fail to get me there. I was used to "Paradox" years ago where user view panes were "forms". Is this paradigm still true? Do I bring in the tables, make the relationships, and then create a form for viewing/stepping though/searching the data? Or is that now a "report" of some kind? None of the templates I found online even come close to approaching what I am looking to do, and my nil experience with access makes it even harder. I felt I could import all of the sheets, one by one, and then create the indexed relationships to each. The problem is that access wants to put in its own ID field every time. It would seem, I got "issues". :-] I have posted the screenshot in alt.binaries.pictures.misc though the volume of posts there make it a nightmare to haul in headers from. The post is DVD Database screen shot, for anyone interested. Thanks for any help you can provide. I am a total Access newbie. :-[ |
#10
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ACCESS DVD Database
True to form. You had no intention of providing free help, you only asked
for the screenshot so you could entrap a new victim. Jack: There are quite a few experts on these newsgroups who would gladly help for free. As you can see, Albert has already offered. Do not worry about the amount of information you have, there are several ways to import your informatio in to a new Access database. John... Visio MVP "Steve" wrote in message hlink.net... Jack, I looked at the screenshot you sent me and I can duplicate your Excel work book and the frontend in an Access database for a very reasonable fee. If you are interested, get back to me. PC Datasheet Providing Customers A Resource For Help With Access, Excel And Word Applications "JackShephard" wrote in message news On Mon, 28 May 2007 12:50:33 GMT, "Steve" wrote: Jack, Send me the screenshot of the frontend. PC Datasheet Providing Customers A Resource For Help With Access, Excel And Word Applications Done, but that is an outgoing email account only, so no need to reply via email. "JackShephard" wrote in message ... Hello folks, I have a HUGE Excel 2007 DVD spreadsheet with a nice front end, and a section to cover my purchased library. If anyone is interested in looking, I can post a screenshot in a binary Misc pictures group to show you the front end I have made for it using lookups and a little visual basic code to paste the disc cover images. What I would like to do is make a nice Access version of this database. Particularly since it currently carries ove3r 110,000 records, which makes it hard for excel. I currently have several sheets in one workbook, all of which have an ID column and then a column for the data, such as DVD Title, and MPAA Rating, and where I bought it, MSRP Price, sound, Disc Aspect ratio, etc. So, essentially, I have a series of two column sheets, and one at the end that carries all of my purchased data, and the pointers to the image files. The first sheet in the workbook is my "master view panel", which is a vertically oriented pane of all the details for a single title. That sheet has a tough time importing into access, since the orientation makes it hard for access to garner what would be fields, etc. That sheet is also where all the VLOOKUPS, and VB Code is at. All of my attempts at constructing an ACCESS front end fail to get me there. I was used to "Paradox" years ago where user view panes were "forms". Is this paradigm still true? Do I bring in the tables, make the relationships, and then create a form for viewing/stepping though/searching the data? Or is that now a "report" of some kind? None of the templates I found online even come close to approaching what I am looking to do, and my nil experience with access makes it even harder. I felt I could import all of the sheets, one by one, and then create the indexed relationships to each. The problem is that access wants to put in its own ID field every time. It would seem, I got "issues". :-] I have posted the screenshot in alt.binaries.pictures.misc though the volume of posts there make it a nightmare to haul in headers from. The post is DVD Database screen shot, for anyone interested. Thanks for any help you can provide. I am a total Access newbie. :-[ |
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