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Problem Selecting Members to add to new Distribution Lists
I have been creating and using Distribution lists for years. Using Outlook
2007/Vista. Problem started today when I created new Excel spreadsheets and imported them into new Contact Folders. When I go to create a New Distribution list and SELECT MEMBERS - none of the contacts are displaying. I have already right clicked on the main CONTACTS FOLDER as well as the individual contact folders below to make sure the "Show This Folder as an Outlook Address Book" is checked. I am stuck and cannot find a solution online. Also, in the original Excel spreadsheets that I imported, I removed the PRINT AREA and DEFINED THE NAME again for each folder. Then tried to import the files again and create the distribution lists fresh. Still not working. Please help! Thank you! |
#2
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Problem Selecting Members to add to new Distribution Lists
Importing is not a good way to create Contacts and never has been. Even if
you did happen to map fields correctly, the email addresses will often not be resolved after an import so there is no way they will appear in the address book view (which is what you see for "Select Members" dialog in a DL). To drill down on this: Open your Contacts Folder and see if the Contacts you imported appear there. If so, open one of the Contact Record and save that Contact. That will resolve the email address. Does that Contact now appear in the address book view? -- Russ Valentine [MVP-Outlook] "Erin Needs Help!" Erin Needs wrote in message ... I have been creating and using Distribution lists for years. Using Outlook 2007/Vista. Problem started today when I created new Excel spreadsheets and imported them into new Contact Folders. When I go to create a New Distribution list and SELECT MEMBERS - none of the contacts are displaying. I have already right clicked on the main CONTACTS FOLDER as well as the individual contact folders below to make sure the "Show This Folder as an Outlook Address Book" is checked. I am stuck and cannot find a solution online. Also, in the original Excel spreadsheets that I imported, I removed the PRINT AREA and DEFINED THE NAME again for each folder. Then tried to import the files again and create the distribution lists fresh. Still not working. Please help! Thank you! |
#3
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Problem Selecting Members to add to new Distribution Lists
Thank you, Russ. Well, after all the searching for an answer, I figured it
out. Although the FIELD MAPPING appeared to be working for 3 of the 4 fields I was importing, it was not mapping the email address for some reason. I should have scrolled down farther to make sure it was mapping all the fields. "Russ Valentine [MVP-Outlook]" wrote: Importing is not a good way to create Contacts and never has been. Even if you did happen to map fields correctly, the email addresses will often not be resolved after an import so there is no way they will appear in the address book view (which is what you see for "Select Members" dialog in a DL). To drill down on this: Open your Contacts Folder and see if the Contacts you imported appear there. If so, open one of the Contact Record and save that Contact. That will resolve the email address. Does that Contact now appear in the address book view? -- Russ Valentine [MVP-Outlook] "Erin Needs Help!" Erin Needs wrote in message ... I have been creating and using Distribution lists for years. Using Outlook 2007/Vista. Problem started today when I created new Excel spreadsheets and imported them into new Contact Folders. When I go to create a New Distribution list and SELECT MEMBERS - none of the contacts are displaying. I have already right clicked on the main CONTACTS FOLDER as well as the individual contact folders below to make sure the "Show This Folder as an Outlook Address Book" is checked. I am stuck and cannot find a solution online. Also, in the original Excel spreadsheets that I imported, I removed the PRINT AREA and DEFINED THE NAME again for each folder. Then tried to import the files again and create the distribution lists fresh. Still not working. Please help! Thank you! |
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