If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
Thread Tools | Display Modes |
#1
|
|||
|
|||
Word saving as shortcut?
I recently started having problems with the way my
computer is saving my documents. I first noticed it when I tried to mail a document and couldn't find it in my documents. I then found it in "most recent documents" but all of them are saved as shortcuts. When I find the target they are found in my received files.. Anybody have any ideas?? Also, every document is now being backed up. There is a back-up of every Word document I have typed in the last 1 1/2 weeks. When I accidentally tried to send what I thought was my document to my employer and they said they couldn't open it, I noticed it ended in .ink instead of .doc, but this was the shortcut, not the actual document, is that why? So anybody have any ideas? Is this maybe a Windows problem and not a Word problem? I don't have a clue where to start even trying to figure this one out... Thanks!! |
#2
|
|||
|
|||
Word saving as shortcut?
Hi Jody
It sounds like you might be having several different problems here. First, the document you tried to send to your employer probably ended in ..lnk (not .ink). A file ending in .lnk is a link to another file. That is, a shortcut. So if you want to send a document to someone, you have to make sure you're sending the .doc file. Maybe you can't easily see which files are which. You can make it much easier on yourself if you make sure Windows will always display the file extension (the .doc or .link part of the name). To do that, on the Desktop, double-click My Computer. Tools Folder Options. Click the View tab. About half way down the list you'll find "Hide extensions for known file types". Make sure it is *un-ticked*. Click OK and then close My Computer. Now, when you use Windows Explorer you'll be able to distinguish .doc files and .lnk files very easily. The next issue is about backups. Backups are a Good Thing because they can save you from your own human frailties. You can control whether Word keeps backups. In Word, Tools Options Save. If "Always create backup copy" is ticked, Word will keep a backup copy of your old work. See http://home.zebra.net/~sbarnhill/SaveOptions.htm for a full explanation of what's happening if you tick that box. My advice: keep that box ticked! However, while you might want Word to create backups (because Backups are a Good Thing), you don't necessarily want to see them listed all the time, because that can get confusing. So, in Word, do File Open. In the Files of Type box, down the bottom of the dialog box, choose "Word Documents" or "All Word Documents". Now, when you choose to open a file, Word won't include the Backup documents in the list. You will, however, see the backup documents listed if you use Windows Explorer. The last thing that I suspect might be happening to you is that perhaps you have been emailed a document, you opened the document from the email, made changes to that document, and then did File Save. Unfortunately, that saves your document nowhere. Or, to be specific, when you open the document from the email, Windows creates a temporary file. You made changes to it and saved it. But your work was saved in a temporary file which later disappears. The way to proceed is this. Receive the email. Save the file from the email message to your hard drive (in Outlook 2003 you use File Save Attachments). Now, open Word and do File Open to open the document from your hard drive. And work on it from there. Hope this helps. Post back if you have any more questions. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "Jody R." wrote in message ... I recently started having problems with the way my computer is saving my documents. I first noticed it when I tried to mail a document and couldn't find it in my documents. I then found it in "most recent documents" but all of them are saved as shortcuts. When I find the target they are found in my received files.. Anybody have any ideas?? Also, every document is now being backed up. There is a back-up of every Word document I have typed in the last 1 1/2 weeks. When I accidentally tried to send what I thought was my document to my employer and they said they couldn't open it, I noticed it ended in .ink instead of .doc, but this was the shortcut, not the actual document, is that why? So anybody have any ideas? Is this maybe a Windows problem and not a Word problem? I don't have a clue where to start even trying to figure this one out... Thanks!! |
Thread Tools | |
Display Modes | |
|
|