Mail merge

I am using the mail merge to generate information on a document such as
patient information like name, date of birth, diagnoses etc from a datafile.
When I e-mail this document the informationis missing and moire often the
recipent cannot open the file since it is looking for the database or table I
am using. Is it posible to eliminate the data fields from the letter once it
is composed and ready to be e-mailed. This was not a problem previously when
sending hard copy by post..
Thank you for anyone that can help
--
john

It sounds like you are not actually executing the merge. If you wish the
email the merge, execute the merge to email. Alternatively, Press Ctrl+A,
then Ctrl+Shift+F9 (to select everything in the document and unlink the
mergefields from the data source) then email the document by your present
method, THEN CLOSE THE DOCUMENT WITHOUT SAVING IT as it will no longer be a
mail merge main document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"John" wrote in message
news
I am using the mail merge to generate information on a document such as
patient information like name, date of birth, diagnoses etc from a
datafile.
When I e-mail this document the informationis missing and moire often the
recipent cannot open the file since it is looking for the database or
table I
am using. Is it posible to eliminate the data fields from the letter once
it
is composed and ready to be e-mailed. This was not a problem previously
when
sending hard copy by post..
Thank you for anyone that can help
--
john

Many thanks, I think this will solve my problem
--
john


"Doug Robbins - Word MVP" wrote:

It sounds like you are not actually executing the merge. If you wish the
email the merge, execute the merge to email. Alternatively, Press Ctrl+A,
then Ctrl+Shift+F9 (to select everything in the document and unlink the
mergefields from the data source) then email the document by your present
method, THEN CLOSE THE DOCUMENT WITHOUT SAVING IT as it will no longer be a
mail merge main document.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"John" wrote in message
news
I am using the mail merge to generate information on a document such as
patient information like name, date of birth, diagnoses etc from a
datafile.
When I e-mail this document the informationis missing and moire often the
recipent cannot open the file since it is looking for the database or
table I
am using. Is it posible to eliminate the data fields from the letter once
it
is composed and ready to be e-mailed. This was not a problem previously
when
sending hard copy by post..
Thank you for anyone that can help
--
john