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Nesting or Link Merge Forms together?



 
 
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  #1  
Old April 24th, 2004, 03:56 AM
Doug Robbins - Word MVP
external usenet poster
 
Posts: n/a
Default Nesting or Link Merge Forms together?

I think that you can probably achieve what you want by having the caption
and the signature block in separate documents and incorporate them into the
body document by the use of INCLUDETEXT fields.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"EHPorter" wrote in message
...
I create a number of documents (mostly legal pleadings) that have
standardized settings. For example, a pleading will contain:

the caption -- which contains merge fields, but is the same in each

document
the body -- contains merge fields, and is different in each document
the signature block -- does not contain merge fields and is the same in

each
document.

Ideally, I would like the caption to be a separate document, which was
inserted into each pleading and then merged. The reason for this is that

if
I change the format of the general caption, I now have to open each and
every document that contains a caption and make the change one by one.

I'd
like to have a master "merge caption" that I could modify only once, and
which would show up in all pleadings.

The same is true with the signature block. Any time I change my address

or
telephone number (which doesn't happen often, but does happen), I have to
change it in each and every merge form. I'd like instead to have only one
signature block file, which was automatically inserted at the end of each
merged document.

Thank you for any advice you can provide.



  #2  
Old April 24th, 2004, 01:35 PM
EHPorter
external usenet poster
 
Posts: n/a
Default Nesting or Link Merge Forms together?

That you. It looks like INCLUDETEXT would work perfectly for the signature
block. A question regarding the caption, however. The caption itself would
contain merge codes, for things like plaintiff name, defendant name, county,
etc. Would INCLUDETEXT both insert the caption and cause it to merge with
the existing specified set of records?

Thanks.


"Doug Robbins - Word MVP" wrote in message
...
I think that you can probably achieve what you want by having the caption
and the signature block in separate documents and incorporate them into

the
body document by the use of INCLUDETEXT fields.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"EHPorter" wrote in message
...
I create a number of documents (mostly legal pleadings) that have
standardized settings. For example, a pleading will contain:

the caption -- which contains merge fields, but is the same in each

document
the body -- contains merge fields, and is different in each document
the signature block -- does not contain merge fields and is the same in

each
document.

Ideally, I would like the caption to be a separate document, which was
inserted into each pleading and then merged. The reason for this is

that
if
I change the format of the general caption, I now have to open each and
every document that contains a caption and make the change one by one.

I'd
like to have a master "merge caption" that I could modify only once, and
which would show up in all pleadings.

The same is true with the signature block. Any time I change my address

or
telephone number (which doesn't happen often, but does happen), I have

to
change it in each and every merge form. I'd like instead to have only

one
signature block file, which was automatically inserted at the end of

each
merged document.

Thank you for any advice you can provide.





  #3  
Old April 25th, 2004, 04:38 AM
Doug Robbins - Word MVP
external usenet poster
 
Posts: n/a
Default Nesting or Link Merge Forms together?

Do the mergefields in the caption and the body share the same datasource.

I have just done a test here, and if they do both share the same datasource,
the mergefields that are incorporated into the document by the INCLUDETEXT
field that brings in the (bookmarked section of the) caption document, do
work as expected.

I would not even bother trying if there are two separate datasouces
involved.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"EHPorter" wrote in message
...
That you. It looks like INCLUDETEXT would work perfectly for the

signature
block. A question regarding the caption, however. The caption itself

would
contain merge codes, for things like plaintiff name, defendant name,

county,
etc. Would INCLUDETEXT both insert the caption and cause it to merge with
the existing specified set of records?

Thanks.


"Doug Robbins - Word MVP" wrote in message
...
I think that you can probably achieve what you want by having the

caption
and the signature block in separate documents and incorporate them into

the
body document by the use of INCLUDETEXT fields.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions

forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"EHPorter" wrote in message
...
I create a number of documents (mostly legal pleadings) that have
standardized settings. For example, a pleading will contain:

the caption -- which contains merge fields, but is the same in each

document
the body -- contains merge fields, and is different in each document
the signature block -- does not contain merge fields and is the same

in
each
document.

Ideally, I would like the caption to be a separate document, which was
inserted into each pleading and then merged. The reason for this is

that
if
I change the format of the general caption, I now have to open each

and
every document that contains a caption and make the change one by one.

I'd
like to have a master "merge caption" that I could modify only once,

and
which would show up in all pleadings.

The same is true with the signature block. Any time I change my

address
or
telephone number (which doesn't happen often, but does happen), I have

to
change it in each and every merge form. I'd like instead to have only

one
signature block file, which was automatically inserted at the end of

each
merged document.

Thank you for any advice you can provide.






  #4  
Old April 25th, 2004, 07:00 PM
EHPorter
external usenet poster
 
Posts: n/a
Default Nesting or Link Merge Forms together?

Thank you -- that is what I needed to know. Right now, they do not share
the same datasource. But, since I use Access as the datasource, and both
tables are in the same database, I think I can combine them in a query and
use that as a datasource for everything. Just running a few tests, this
seems to work.


"Doug Robbins - Word MVP" wrote in message
...
Do the mergefields in the caption and the body share the same datasource.

I have just done a test here, and if they do both share the same

datasource,
the mergefields that are incorporated into the document by the INCLUDETEXT
field that brings in the (bookmarked section of the) caption document, do
work as expected.

I would not even bother trying if there are two separate datasouces
involved.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"EHPorter" wrote in message
...
That you. It looks like INCLUDETEXT would work perfectly for the

signature
block. A question regarding the caption, however. The caption itself

would
contain merge codes, for things like plaintiff name, defendant name,

county,
etc. Would INCLUDETEXT both insert the caption and cause it to merge

with
the existing specified set of records?

Thanks.


"Doug Robbins - Word MVP" wrote in message
...
I think that you can probably achieve what you want by having the

caption
and the signature block in separate documents and incorporate them

into
the
body document by the use of INCLUDETEXT fields.

--
Please post any further questions or followup to the newsgroups for

the
benefit of others who may be interested. Unsolicited questions

forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"EHPorter" wrote in message
...
I create a number of documents (mostly legal pleadings) that have
standardized settings. For example, a pleading will contain:

the caption -- which contains merge fields, but is the same in each
document
the body -- contains merge fields, and is different in each document
the signature block -- does not contain merge fields and is the same

in
each
document.

Ideally, I would like the caption to be a separate document, which

was
inserted into each pleading and then merged. The reason for this is

that
if
I change the format of the general caption, I now have to open each

and
every document that contains a caption and make the change one by

one.
I'd
like to have a master "merge caption" that I could modify only once,

and
which would show up in all pleadings.

The same is true with the signature block. Any time I change my

address
or
telephone number (which doesn't happen often, but does happen), I

have
to
change it in each and every merge form. I'd like instead to have

only
one
signature block file, which was automatically inserted at the end of

each
merged document.

Thank you for any advice you can provide.








  #5  
Old April 26th, 2004, 12:11 AM
Doug Robbins - Word MVP
external usenet poster
 
Posts: n/a
Default Nesting or Link Merge Forms together?

That would be the way to go. As you are using Access however and as I would
imagine that these documents are produced one at a time (i.e. not really a
mail merge where you create many at the one time), I would probably not be
using mailmerge for it.

Having said that, even though the following information does use mailmerge,
you might be interested in the information concerning a one-click word merge
for ms-access on fellow MVP Albert Kallal's website at:

http://www.attcanada.net/~kallal.msn.../msaccess.html


--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"EHPorter" wrote in message
...
Thank you -- that is what I needed to know. Right now, they do not share
the same datasource. But, since I use Access as the datasource, and both
tables are in the same database, I think I can combine them in a query and
use that as a datasource for everything. Just running a few tests, this
seems to work.


"Doug Robbins - Word MVP" wrote in message
...
Do the mergefields in the caption and the body share the same

datasource.

I have just done a test here, and if they do both share the same

datasource,
the mergefields that are incorporated into the document by the

INCLUDETEXT
field that brings in the (bookmarked section of the) caption document,

do
work as expected.

I would not even bother trying if there are two separate datasouces
involved.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions

forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"EHPorter" wrote in message
...
That you. It looks like INCLUDETEXT would work perfectly for the

signature
block. A question regarding the caption, however. The caption itself

would
contain merge codes, for things like plaintiff name, defendant name,

county,
etc. Would INCLUDETEXT both insert the caption and cause it to merge

with
the existing specified set of records?

Thanks.


"Doug Robbins - Word MVP" wrote in message
...
I think that you can probably achieve what you want by having the

caption
and the signature block in separate documents and incorporate them

into
the
body document by the use of INCLUDETEXT fields.

--
Please post any further questions or followup to the newsgroups for

the
benefit of others who may be interested. Unsolicited questions

forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"EHPorter" wrote in message
...
I create a number of documents (mostly legal pleadings) that have
standardized settings. For example, a pleading will contain:

the caption -- which contains merge fields, but is the same in

each
document
the body -- contains merge fields, and is different in each

document
the signature block -- does not contain merge fields and is the

same
in
each
document.

Ideally, I would like the caption to be a separate document, which

was
inserted into each pleading and then merged. The reason for this

is
that
if
I change the format of the general caption, I now have to open

each
and
every document that contains a caption and make the change one by

one.
I'd
like to have a master "merge caption" that I could modify only

once,
and
which would show up in all pleadings.

The same is true with the signature block. Any time I change my

address
or
telephone number (which doesn't happen often, but does happen), I

have
to
change it in each and every merge form. I'd like instead to have

only
one
signature block file, which was automatically inserted at the end

of
each
merged document.

Thank you for any advice you can provide.









 




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