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#1
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Avoiding formatting changes when moving documents between computer
I am currently tasked with producing a large (500+ page) software manual
using Word 2000 on Windows XP SP2. The finished document will need to be converted into a full-featured PDF using Adobe Acrobat before being sent out to clients. My machine, which I will use to create the source Word document, does not have a licence for Adobe Acrobat. The only available machine with an Acrobat licence is shared with a number of colleagues and is in high demand. To avoid tying up the shared machine I will need to author the source Word document on my machine and later convert it to PDF using the shared machine. From my limited knowledge of Word and what I have read on http://word.mvps.org/ I anticipate a potential problem that I’m keen to discuss. I’m led to believe that because Word is a WYSIWYG editor it will always attempt to display on the screen how a document will print if it were printed at that moment in time using the current default Windows printer? I believe that to do this Word queries the current default printer to determine supported paper sizes, page layout parameters etc. and uses this information to adjust the document’s page layout / formatting accordingly? I have read that this is often the cause of a document’s page layout / formatting becoming disturbed when it is created on one machine are later opened on another computer attached to a different default printer? I would like to avoid the possibility of editing and formatting 500+ pages on my machine, only to discover that when I open the document on the shared machine that the page layout / formatting has all been altered! Would the best way to avoid this problem be to install the Adobe universal PostScript Windows driver on my machine and configure this to be the default Windows printer before I start to create the source document? Then once the source document is finished I could output it using ‘print to file’ as a PostScript file and transfer that to the shared machine to convert into PDF using Acrobat? Any advice on this matter would be greatly appreciated. Kind regards, Robert. |
#2
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Avoiding formatting changes when moving documents between computer
Hi Robert,
Your observations are essentially correct - Word formats the document to suit the capabilities of the selected printer & driver combination. If you set Word up to use the Adobe Universal PostScript Windows driver when you're doing the final layout work for your document, that should be enough to ensure it'll be formatted the same when you load the document onto the PC with Adobe Acrobat. Indeed, the same should be true of any postscript printer driver. That's because postscript engenders a high level of device independence. Printing to file, then converting the resulting postscript output to PDF shouldn't be necessary. -- Cheers macropod [MVP - Microsoft Word] "Robert" wrote in message news I am currently tasked with producing a large (500+ page) software manual using Word 2000 on Windows XP SP2. The finished document will need to be converted into a full-featured PDF using Adobe Acrobat before being sent out to clients. My machine, which I will use to create the source Word document, does not have a licence for Adobe Acrobat. The only available machine with an Acrobat licence is shared with a number of colleagues and is in high demand. To avoid tying up the shared machine I will need to author the source Word document on my machine and later convert it to PDF using the shared machine. From my limited knowledge of Word and what I have read on http://word.mvps.org/ I anticipate a potential problem that I’m keen to discuss. I’m led to believe that because Word is a WYSIWYG editor it will always attempt to display on the screen how a document will print if it were printed at that moment in time using the current default Windows printer? I believe that to do this Word queries the current default printer to determine supported paper sizes, page layout parameters etc. and uses this information to adjust the document’s page layout / formatting accordingly? I have read that this is often the cause of a document’s page layout / formatting becoming disturbed when it is created on one machine are later opened on another computer attached to a different default printer? I would like to avoid the possibility of editing and formatting 500+ pages on my machine, only to discover that when I open the document on the shared machine that the page layout / formatting has all been altered! Would the best way to avoid this problem be to install the Adobe universal PostScript Windows driver on my machine and configure this to be the default Windows printer before I start to create the source document? Then once the source document is finished I could output it using ‘print to file’ as a PostScript file and transfer that to the shared machine to convert into PDF using Acrobat? Any advice on this matter would be greatly appreciated. Kind regards, Robert. |
#3
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Avoiding formatting changes when moving documents between computer
As macropod says, this should do the trick. Alternatively, you could install
the driver for the default printer on the other machine (being sure it is really the same driver; if the other machine uses a different OS, then the driver will be different) and make it the active printer when you are working on the document. The PostScript driver is probably a better bet, though. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Robert" wrote in message news I am currently tasked with producing a large (500+ page) software manual using Word 2000 on Windows XP SP2. The finished document will need to be converted into a full-featured PDF using Adobe Acrobat before being sent out to clients. My machine, which I will use to create the source Word document, does not have a licence for Adobe Acrobat. The only available machine with an Acrobat licence is shared with a number of colleagues and is in high demand. To avoid tying up the shared machine I will need to author the source Word document on my machine and later convert it to PDF using the shared machine. From my limited knowledge of Word and what I have read on http://word.mvps.org/ I anticipate a potential problem that I'm keen to discuss. I'm led to believe that because Word is a WYSIWYG editor it will always attempt to display on the screen how a document will print if it were printed at that moment in time using the current default Windows printer? I believe that to do this Word queries the current default printer to determine supported paper sizes, page layout parameters etc. and uses this information to adjust the document's page layout / formatting accordingly? I have read that this is often the cause of a document's page layout / formatting becoming disturbed when it is created on one machine are later opened on another computer attached to a different default printer? I would like to avoid the possibility of editing and formatting 500+ pages on my machine, only to discover that when I open the document on the shared machine that the page layout / formatting has all been altered! Would the best way to avoid this problem be to install the Adobe universal PostScript Windows driver on my machine and configure this to be the default Windows printer before I start to create the source document? Then once the source document is finished I could output it using 'print to file' as a PostScript file and transfer that to the shared machine to convert into using Acrobat? Any advice on this matter would be greatly appreciated. Kind regards, Robert. |
#4
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Avoiding formatting changes when moving documents between computer
Hi Suzanne,
Installing the driver for the default printer on the other machine won't help unless it's a postscript driver - the OP's reason for using the other machine is that it has the Adobe license. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... As macropod says, this should do the trick. Alternatively, you could install the driver for the default printer on the other machine (being sure it is really the same driver; if the other machine uses a different OS, then the driver will be different) and make it the active printer when you are working on the document. The PostScript driver is probably a better bet, though. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Robert" wrote in message news I am currently tasked with producing a large (500+ page) software manual using Word 2000 on Windows XP SP2. The finished document will need to be converted into a full-featured PDF using Adobe Acrobat before being sent out to clients. My machine, which I will use to create the source Word document, does not have a licence for Adobe Acrobat. The only available machine with an Acrobat licence is shared with a number of colleagues and is in high demand. To avoid tying up the shared machine I will need to author the source Word document on my machine and later convert it to PDF using the shared machine. From my limited knowledge of Word and what I have read on http://word.mvps.org/ I anticipate a potential problem that I'm keen to discuss. I'm led to believe that because Word is a WYSIWYG editor it will always attempt to display on the screen how a document will print if it were printed at that moment in time using the current default Windows printer? I believe that to do this Word queries the current default printer to determine supported paper sizes, page layout parameters etc. and uses this information to adjust the document's page layout / formatting accordingly? I have read that this is often the cause of a document's page layout / formatting becoming disturbed when it is created on one machine are later opened on another computer attached to a different default printer? I would like to avoid the possibility of editing and formatting 500+ pages on my machine, only to discover that when I open the document on the shared machine that the page layout / formatting has all been altered! Would the best way to avoid this problem be to install the Adobe universal PostScript Windows driver on my machine and configure this to be the default Windows printer before I start to create the source document? Then once the source document is finished I could output it using 'print to file' as a PostScript file and transfer that to the shared machine to convert into PDF using Acrobat? Any advice on this matter would be greatly appreciated. Kind regards, Robert. |
#5
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Avoiding formatting changes when moving documents between comp
Thank you both for your comments, its nice to know that I was thinking along
the correct lines. Macropod’s comment that I should simply switch printers before doing any final formatting got me thinking that it would be nice if Word could automatically select different printers on a template – by – template basis. For anyone else who might be interested I came across this article on word.mvps.org called ‘Changing the selected (current) printer in Word without changing the system default printer’ http://word.mvps.org/faqs/macrosvba/...CurPrinter.htm, which included the following VBA code fragment… With Dialogs(wdDialogFilePrintSetup) .Printer = "HP DeskJet 670C Series v11.0 on LPT2:" .DoNotSetAsSysDefault = True .Execute End With I’ve not used any VBA before but the articles http://word.mvps.org/FAQs/MacrosVBA/CreateAMacro.htm and http://word.mvps.org/FAQs/MacrosVBA/DocumentEvents.htm, coupled with a little experimentation, yielded a document template with properties such that when any document that is based on said template is created or opened, the current Word printer is automatically switched to my installed Adobe universal PostScript Windows driver. To achieve this I used Document_New() and Document_Open() document events to wrap the above fragment. I reason that this will enable me to do two things. Firstly, provided the operating system is the same and I have installed the exact same Adobe universal PostScript Windows driver (as per Suzanne’s warning), I should be able to open documents created with this template on other machines without encountering problems. The printer will be switched as the document is loaded and so the page layout and formatting should be unaffected. Secondly, as a convenient side effect I believe this does not affect the system default printer on my or the shared machine. As a result I won’t be forced to constantly remember to switch printers, while myself and other users should be able to continue to work on other documents based on Normal.dot, which will still go to the usual default printer. I’m testing this out now. Any comments on whether this is a good method to use would be greatly appreciated. Kind regards, Robert. "macropod" wrote: Hi Suzanne, Installing the driver for the default printer on the other machine won't help unless it's a postscript driver - the OP's reason for using the other machine is that it has the Adobe license. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... As macropod says, this should do the trick. Alternatively, you could install the driver for the default printer on the other machine (being sure it is really the same driver; if the other machine uses a different OS, then the driver will be different) and make it the active printer when you are working on the document. The PostScript driver is probably a better bet, though. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Robert" wrote in message news I am currently tasked with producing a large (500+ page) software manual using Word 2000 on Windows XP SP2. The finished document will need to be converted into a full-featured PDF using Adobe Acrobat before being sent out to clients. My machine, which I will use to create the source Word document, does not have a licence for Adobe Acrobat. The only available machine with an Acrobat licence is shared with a number of colleagues and is in high demand. To avoid tying up the shared machine I will need to author the source Word document on my machine and later convert it to PDF using the shared machine. From my limited knowledge of Word and what I have read on http://word.mvps.org/ I anticipate a potential problem that I'm keen to discuss. I'm led to believe that because Word is a WYSIWYG editor it will always attempt to display on the screen how a document will print if it were printed at that moment in time using the current default Windows printer? I believe that to do this Word queries the current default printer to determine supported paper sizes, page layout parameters etc. and uses this information to adjust the document's page layout / formatting accordingly? I have read that this is often the cause of a document's page layout / formatting becoming disturbed when it is created on one machine are later opened on another computer attached to a different default printer? I would like to avoid the possibility of editing and formatting 500+ pages on my machine, only to discover that when I open the document on the shared machine that the page layout / formatting has all been altered! Would the best way to avoid this problem be to install the Adobe universal PostScript Windows driver on my machine and configure this to be the default Windows printer before I start to create the source document? Then once the source document is finished I could output it using 'print to file' as a PostScript file and transfer that to the shared machine to convert into PDF using Acrobat? Any advice on this matter would be greatly appreciated. Kind regards, Robert. |
#6
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Avoiding formatting changes when moving documents between computer
I'm not sure I follow this. I thought the whole point of PDF was to create a
document that looks like what you would print from your default (or selected) printer. It is when you open a document on another machine using a different printer driver that you see changes; the conventional advice is therefore to install the driver to be used on the other machine. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "macropod" wrote in message ... Hi Suzanne, Installing the driver for the default printer on the other machine won't help unless it's a postscript driver - the OP's reason for using the other machine is that it has the Adobe license. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... As macropod says, this should do the trick. Alternatively, you could install the driver for the default printer on the other machine (being sure it is really the same driver; if the other machine uses a different OS, then the driver will be different) and make it the active printer when you are working on the document. The PostScript driver is probably a better bet, though. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Robert" wrote in message news I am currently tasked with producing a large (500+ page) software manual using Word 2000 on Windows XP SP2. The finished document will need to be converted into a full-featured PDF using Adobe Acrobat before being sent out to clients. My machine, which I will use to create the source Word document, does not have a licence for Adobe Acrobat. The only available machine with an Acrobat licence is shared with a number of colleagues and is in high demand. To avoid tying up the shared machine I will need to author the source Word document on my machine and later convert it to PDF using the shared machine. From my limited knowledge of Word and what I have read on http://word.mvps.org/ I anticipate a potential problem that I'm keen to discuss. I'm led to believe that because Word is a WYSIWYG editor it will always attempt to display on the screen how a document will print if it were printed at that moment in time using the current default Windows printer? I believe that to do this Word queries the current default printer to determine supported paper sizes, page layout parameters etc. and uses this information to adjust the document's page layout / formatting accordingly? I have read that this is often the cause of a document's page layout / formatting becoming disturbed when it is created on one machine are later opened on another computer attached to a different default printer? I would like to avoid the possibility of editing and formatting 500+ pages on my machine, only to discover that when I open the document on the shared machine that the page layout / formatting has all been altered! Would the best way to avoid this problem be to install the Adobe universal PostScript Windows driver on my machine and configure this to be the default Windows printer before I start to create the source document? Then once the source document is finished I could output it using 'print to file' as a PostScript file and transfer that to the shared machine to convert into using Acrobat? Any advice on this matter would be greatly appreciated. Kind regards, Robert. |
#7
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Avoiding formatting changes when moving documents between computer
Hi Suzanne,
When you use Adobe Acrobat (or any other pdf distiller, for that matter), to convert a document to PDF, it uses its own printer driver, not that of any other printer attached to the PC. This somethimes means that a document formatted on the same PC using, say, a PCL driver for the current printer, will change its layout when you switch to Adobe Acrobat for the PDF creation. In other words, you need to treat Adobe Acrobat as if it's a different printer. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... I'm not sure I follow this. I thought the whole point of PDF was to create a document that looks like what you would print from your default (or selected) printer. It is when you open a document on another machine using a different printer driver that you see changes; the conventional advice is therefore to install the driver to be used on the other machine. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "macropod" wrote in message ... Hi Suzanne, Installing the driver for the default printer on the other machine won't help unless it's a postscript driver - the OP's reason for using the other machine is that it has the Adobe license. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... As macropod says, this should do the trick. Alternatively, you could install the driver for the default printer on the other machine (being sure it is really the same driver; if the other machine uses a different OS, then the driver will be different) and make it the active printer when you are working on the document. The PostScript driver is probably a better bet, though. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Robert" wrote in message news I am currently tasked with producing a large (500+ page) software manual using Word 2000 on Windows XP SP2. The finished document will need to be converted into a full-featured PDF using Adobe Acrobat before being sent out to clients. My machine, which I will use to create the source Word document, does not have a licence for Adobe Acrobat. The only available machine with an Acrobat licence is shared with a number of colleagues and is in high demand. To avoid tying up the shared machine I will need to author the source Word document on my machine and later convert it to PDF using the shared machine. From my limited knowledge of Word and what I have read on http://word.mvps.org/ I anticipate a potential problem that I'm keen to discuss. I'm led to believe that because Word is a WYSIWYG editor it will always attempt to display on the screen how a document will print if it were printed at that moment in time using the current default Windows printer? I believe that to do this Word queries the current default printer to determine supported paper sizes, page layout parameters etc. and uses this information to adjust the document's page layout / formatting accordingly? I have read that this is often the cause of a document's page layout / formatting becoming disturbed when it is created on one machine are later opened on another computer attached to a different default printer? I would like to avoid the possibility of editing and formatting 500+ pages on my machine, only to discover that when I open the document on the shared machine that the page layout / formatting has all been altered! Would the best way to avoid this problem be to install the Adobe universal PostScript Windows driver on my machine and configure this to be the default Windows printer before I start to create the source document? Then once the source document is finished I could output it using 'print to file' as a PostScript file and transfer that to the shared machine to convert into PDF using Acrobat? Any advice on this matter would be greatly appreciated. Kind regards, Robert. |
#8
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Avoiding formatting changes when moving documents between computer
I guess I've just been lucky, then, that PDFs I create look just the same as
the document formatted for LaserJet 4100! -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "macropod" wrote in message ... Hi Suzanne, When you use Adobe Acrobat (or any other pdf distiller, for that matter), to convert a document to PDF, it uses its own printer driver, not that of any other printer attached to the PC. This somethimes means that a document formatted on the same PC using, say, a PCL driver for the current printer, will change its layout when you switch to Adobe Acrobat for the PDF creation. In other words, you need to treat Adobe Acrobat as if it's a different printer. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... I'm not sure I follow this. I thought the whole point of PDF was to create a document that looks like what you would print from your default (or selected) printer. It is when you open a document on another machine using a different printer driver that you see changes; the conventional advice is therefore to install the driver to be used on the other machine. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "macropod" wrote in message ... Hi Suzanne, Installing the driver for the default printer on the other machine won't help unless it's a postscript driver - the OP's reason for using the other machine is that it has the Adobe license. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... As macropod says, this should do the trick. Alternatively, you could install the driver for the default printer on the other machine (being sure it is really the same driver; if the other machine uses a different OS, then the driver will be different) and make it the active printer when you are working on the document. The PostScript driver is probably a better bet, though. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Robert" wrote in message news I am currently tasked with producing a large (500+ page) software manual using Word 2000 on Windows XP SP2. The finished document will need to be converted into a full-featured PDF using Adobe Acrobat before being sent out to clients. My machine, which I will use to create the source Word document, does not have a licence for Adobe Acrobat. The only available machine with an Acrobat licence is shared with a number of colleagues and is in high demand. To avoid tying up the shared machine I will need to author the source Word document on my machine and later convert it to PDF using the shared machine. From my limited knowledge of Word and what I have read on http://word.mvps.org/ I anticipate a potential problem that I'm keen to discuss. I'm led to believe that because Word is a WYSIWYG editor it will always attempt to display on the screen how a document will print if it were printed at that moment in time using the current default Windows printer? I believe that to do this Word queries the current default printer to determine supported paper sizes, page layout parameters etc. and uses this information to adjust the document's page layout / formatting accordingly? I have read that this is often the cause of a document's page layout / formatting becoming disturbed when it is created on one machine are later opened on another computer attached to a different default printer? I would like to avoid the possibility of editing and formatting 500+ pages on my machine, only to discover that when I open the document on the shared machine that the page layout / formatting has all been altered! Would the best way to avoid this problem be to install the Adobe universal PostScript Windows driver on my machine and configure this to be the default Windows printer before I start to create the source document? Then once the source document is finished I could output it using 'print to file' as a PostScript file and transfer that to the shared machine to convert into PDF using Acrobat? Any advice on this matter would be greatly appreciated. Kind regards, Robert. |
#9
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Avoiding formatting changes when moving documents between computer
Definitely. (And when I'm set to my LJ my PDFs pretty much match as well.)
With the printer set to my inkjet, I have one multi-column document where all of the columns are full but in PDF the last column has room for a couple more entries. shrug Dan Suzanne S. Barnhill wrote: I guess I've just been lucky, then, that PDFs I create look just the same as the document formatted for LaserJet 4100! "macropod" wrote in message ... Hi Suzanne, When you use Adobe Acrobat (or any other pdf distiller, for that matter), to convert a document to PDF, it uses its own printer driver, not that of any other printer attached to the PC. This somethimes means that a document formatted on the same PC using, say, a PCL driver for the current printer, will change its layout when you switch to Adobe Acrobat for the PDF creation. In other words, you need to treat Adobe Acrobat as if it's a different printer. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... I'm not sure I follow this. I thought the whole point of PDF was to create a document that looks like what you would print from your default (or selected) printer. It is when you open a document on another machine using a different printer driver that you see changes; the conventional advice is therefore to install the driver to be used on the other machine. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "macropod" wrote in message ... Hi Suzanne, Installing the driver for the default printer on the other machine won't help unless it's a postscript driver - the OP's reason for using the other machine is that it has the Adobe license. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... As macropod says, this should do the trick. Alternatively, you could install the driver for the default printer on the other machine (being sure it is really the same driver; if the other machine uses a different OS, then the driver will be different) and make it the active printer when you are working on the document. The PostScript driver is probably a better bet, though. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Robert" wrote in message news I am currently tasked with producing a large (500+ page) software manual using Word 2000 on Windows XP SP2. The finished document will need to be converted into a full-featured PDF using Adobe Acrobat before being sent out to clients. My machine, which I will use to create the source Word document, does not have a licence for Adobe Acrobat. The only available machine with an Acrobat licence is shared with a number of colleagues and is in high demand. To avoid tying up the shared machine I will need to author the source Word document on my machine and later convert it to PDF using the shared machine. From my limited knowledge of Word and what I have read on http://word.mvps.org/ I anticipate a potential problem that I'm keen to discuss. I'm led to believe that because Word is a WYSIWYG editor it will always attempt to display on the screen how a document will print if it were printed at that moment in time using the current default Windows printer? I believe that to do this Word queries the current default printer to determine supported paper sizes, page layout parameters etc. and uses this information to adjust the document's page layout / formatting accordingly? I have read that this is often the cause of a document's page layout / formatting becoming disturbed when it is created on one machine are later opened on another computer attached to a different default printer? I would like to avoid the possibility of editing and formatting 500+ pages on my machine, only to discover that when I open the document on the shared machine that the page layout / formatting has all been altered! Would the best way to avoid this problem be to install the Adobe universal PostScript Windows driver on my machine and configure this to be the default Windows printer before I start to create the source document? Then once the source document is finished I could output it using 'print to file' as a PostScript file and transfer that to the shared machine to convert into PDF using Acrobat? Any advice on this matter would be greatly appreciated. Kind regards, Robert. |
#10
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Avoiding formatting changes when moving documents between computer
I'll definitely keep this in mind. For some bizarre reason, my most recent
Rotary District newsletter created a perfect PDF on this end that actually also looked perfect when the District Webmaster looked at it, but when he posted it online, it had a blank page. I resent it--same result. So ultimately I sent the doc, and he was miraculously able to create a PDF on his end that was right. Go figure. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Dan Freeman" wrote in message ... Definitely. (And when I'm set to my LJ my PDFs pretty much match as well.) With the printer set to my inkjet, I have one multi-column document where all of the columns are full but in PDF the last column has room for a couple more entries. shrug Dan Suzanne S. Barnhill wrote: I guess I've just been lucky, then, that PDFs I create look just the same as the document formatted for LaserJet 4100! "macropod" wrote in message ... Hi Suzanne, When you use Adobe Acrobat (or any other pdf distiller, for that matter), to convert a document to PDF, it uses its own printer driver, not that of any other printer attached to the PC. This somethimes means that a document formatted on the same PC using, say, a PCL driver for the current printer, will change its layout when you switch to Adobe Acrobat for the PDF creation. In other words, you need to treat Adobe Acrobat as if it's a different printer. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... I'm not sure I follow this. I thought the whole point of PDF was to create a document that looks like what you would print from your default (or selected) printer. It is when you open a document on another machine using a different printer driver that you see changes; the conventional advice is therefore to install the driver to be used on the other machine. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "macropod" wrote in message ... Hi Suzanne, Installing the driver for the default printer on the other machine won't help unless it's a postscript driver - the OP's reason for using the other machine is that it has the Adobe license. -- Cheers macropod [MVP - Microsoft Word] "Suzanne S. Barnhill" wrote in message ... As macropod says, this should do the trick. Alternatively, you could install the driver for the default printer on the other machine (being sure it is really the same driver; if the other machine uses a different OS, then the driver will be different) and make it the active printer when you are working on the document. The PostScript driver is probably a better bet, though. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "Robert" wrote in message news I am currently tasked with producing a large (500+ page) software manual using Word 2000 on Windows XP SP2. The finished document will need to be converted into a full-featured PDF using Adobe Acrobat before being sent out to clients. My machine, which I will use to create the source Word document, does not have a licence for Adobe Acrobat. The only available machine with an Acrobat licence is shared with a number of colleagues and is in high demand. To avoid tying up the shared machine I will need to author the source Word document on my machine and later convert it to PDF using the shared machine. From my limited knowledge of Word and what I have read on http://word.mvps.org/ I anticipate a potential problem that I'm keen to discuss. I'm led to believe that because Word is a WYSIWYG editor it will always attempt to display on the screen how a document will print if it were printed at that moment in time using the current default Windows printer? I believe that to do this Word queries the current default printer to determine supported paper sizes, page layout parameters etc. and uses this information to adjust the document's page layout / formatting accordingly? I have read that this is often the cause of a document's page layout / formatting becoming disturbed when it is created on one machine are later opened on another computer attached to a different default printer? I would like to avoid the possibility of editing and formatting 500+ pages on my machine, only to discover that when I open the document on the shared machine that the page layout / formatting has all been altered! Would the best way to avoid this problem be to install the Adobe universal PostScript Windows driver on my machine and configure this to be the default Windows printer before I start to create the source document? Then once the source document is finished I could output it using 'print to file' as a PostScript file and transfer that to the shared machine to convert into PDF using Acrobat? Any advice on this matter would be greatly appreciated. Kind regards, Robert. |
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