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#1
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removing end of line symbols
I have received several word documents that I am helping an elderly relative
edit. They were apparently originally printed by his secretary on some electronic typewriter and appear in Word as double spaced. For a variety of reasons - when I make my corrections I end up with a lot of single-spaced half lines interspersed with other double lines - I need to change them into a single space document. However when I "select all" and go to Format/paragraph I find they are already formatted as "Single Space". If I turn on the end of line symbols (like a reverse P) I see that at the end of each line there is an end of line followed by another end of line symbol at the beginning of the next line. So I thought to find and replace each 2 "reverse P"s by a single P - or better still NO P at all - but cannot find the end of line (reverse P) symbol in the find tool. Is there a way to search for it and remove it? Thanks. Jeff |
#2
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removing end of line symbols
The electronic typewriter has created double spacing (as typewriters do)
with two carriage returns (the equivalent of pressing Enter twice in Word). This results in a line of text followed by an empty paragraph followed by a line of text, etc. See http://word.mvps.org/FAQs/Formatting/CleanWebText.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Jeff" wrote in message ... I have received several word documents that I am helping an elderly relative edit. They were apparently originally printed by his secretary on some electronic typewriter and appear in Word as double spaced. For a variety of reasons - when I make my corrections I end up with a lot of single-spaced half lines interspersed with other double lines - I need to change them into a single space document. However when I "select all" and go to Format/paragraph I find they are already formatted as "Single Space". If I turn on the end of line symbols (like a reverse P) I see that at the end of each line there is an end of line followed by another end of line symbol at the beginning of the next line. So I thought to find and replace each 2 "reverse P"s by a single P - or better still NO P at all - but cannot find the end of line (reverse P) symbol in the find tool. Is there a way to search for it and remove it? Thanks. Jeff |
#3
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removing end of line symbols
The end-of-line (paragraph) symbol you're referring to
would be entered as "^p" (don't key in quotes) in the from field. To replace two paragraph markers with one: Replace: ^p^p With: ^p "Jeff" wrote in message ... I have received several word documents that I am helping an elderly relative edit. They were apparently originally printed by his secretary on some electronic typewriter and appear in Word as double spaced. For a variety of reasons - when I make my corrections I end up with a lot of single-spaced half lines interspersed with other double lines - I need to change them into a single space document. However when I "select all" and go to Format/paragraph I find they are already formatted as "Single Space". If I turn on the end of line symbols (like a reverse P) I see that at the end of each line there is an end of line followed by another end of line symbol at the beginning of the next line. So I thought to find and replace each 2 "reverse P"s by a single P - or better still NO P at all - but cannot find the end of line (reverse P) symbol in the find tool. Is there a way to search for it and remove it? Thanks. Jeff |
#4
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removing end of line symbols
Thank you both. ^p did it for me.
Jeff (or should it be nephew Jeff grin) Uncle Joe wrote: The end-of-line (paragraph) symbol you're referring to would be entered as "^p" (don't key in quotes) in the from field. To replace two paragraph markers with one: Replace: ^p^p With: ^p "Jeff" wrote in message ... I have received several word documents that I am helping an elderly relative edit. They were apparently originally printed by his secretary on some electronic typewriter and appear in Word as double spaced. For a variety of reasons - when I make my corrections I end up with a lot of single-spaced half lines interspersed with other double lines - I need to change them into a single space document. However when I "select all" and go to Format/paragraph I find they are already formatted as "Single Space". If I turn on the end of line symbols (like a reverse P) I see that at the end of each line there is an end of line followed by another end of line symbol at the beginning of the next line. So I thought to find and replace each 2 "reverse P"s by a single P - or better still NO P at all - but cannot find the end of line (reverse P) symbol in the find tool. Is there a way to search for it and remove it? Thanks. Jeff |
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