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#1
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Hide Sub Report(s) when records are null
I am running Access 2007 sp2 MSO. I have a report that has three (3) sub
reports. There are times when not all three sub reports have values to display. Is there a way to code the given report to not be visible if there are no records to report? The second part of this question would be if there is a way to make the report invisible is it also possible to code so that the space where the report would normally reside would not be taken with a blank space (the foot print of where the report normally resides)? -- Bruce |
#2
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Hide Sub Report(s) when records are null
Part 1:
If the main report is bound to a table/query, you can just cancel its NoData event. If the main report is unbound (merely a holder for the 3 subreports), you would need to write some code in the Open event of the report to DLookup() the 3 source queries for the 3 subreports to see if you get anything. If you don't, then cancel Report_Open. Part 2: Set the CanShrink property to Yes for the subreport control, and also for the section that holds the subreport. Provided there is nothing else overlapping the subreport's vertical space, it will then shrink if it has no data. -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "Bruce" wrote in message ... I am running Access 2007 sp2 MSO. I have a report that has three (3) sub reports. There are times when not all three sub reports have values to display. Is there a way to code the given report to not be visible if there are no records to report? The second part of this question would be if there is a way to make the report invisible is it also possible to code so that the space where the report would normally reside would not be taken with a blank space (the foot print of where the report normally resides)? -- Bruce |
#3
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Hide Sub Report(s) when records are null
You can use the HasData property of the sub-reports to control the visibility
of the sub-report control. In addition, you can set the can shrink property of the section containing the sub-report control(s) to yes to recover the space. John Spencer Access MVP 2002-2005, 2007-2010 The Hilltop Institute University of Maryland Baltimore County Allen Browne wrote: Part 1: If the main report is bound to a table/query, you can just cancel its NoData event. If the main report is unbound (merely a holder for the 3 subreports), you would need to write some code in the Open event of the report to DLookup() the 3 source queries for the 3 subreports to see if you get anything. If you don't, then cancel Report_Open. Part 2: Set the CanShrink property to Yes for the subreport control, and also for the section that holds the subreport. Provided there is nothing else overlapping the subreport's vertical space, it will then shrink if it has no data. |
#4
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Hide Sub Report(s) when records are null
John,
I cannot locate where I would use the HasData property of the sub-report. I am aware of the can shrink property and have that set to yes (also have the can grow property set to yes). I have looked at each line in the properties window but cannot locate where I set the HasData property. In fact I typed in HasData into the help menu and there were no results found. Could you please give me a little more assistance? -- Bruce "John Spencer" wrote: You can use the HasData property of the sub-reports to control the visibility of the sub-report control. In addition, you can set the can shrink property of the section containing the sub-report control(s) to yes to recover the space. John Spencer Access MVP 2002-2005, 2007-2010 The Hilltop Institute University of Maryland Baltimore County Allen Browne wrote: Part 1: If the main report is bound to a table/query, you can just cancel its NoData event. If the main report is unbound (merely a holder for the 3 subreports), you would need to write some code in the Open event of the report to DLookup() the 3 source queries for the 3 subreports to see if you get anything. If you don't, then cancel Report_Open. Part 2: Set the CanShrink property to Yes for the subreport control, and also for the section that holds the subreport. Provided there is nothing else overlapping the subreport's vertical space, it will then shrink if it has no data. . |
#5
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Hide Sub Report(s) when records are null
Allen,
The main report is bound to a query. In fact the three (3) other sub-reports are bound to the same query. I have the sub-report can shrink set to yes for both the space it occupies and the report itself. -- Bruce "Allen Browne" wrote: Part 1: If the main report is bound to a table/query, you can just cancel its NoData event. If the main report is unbound (merely a holder for the 3 subreports), you would need to write some code in the Open event of the report to DLookup() the 3 source queries for the 3 subreports to see if you get anything. If you don't, then cancel Report_Open. Part 2: Set the CanShrink property to Yes for the subreport control, and also for the section that holds the subreport. Provided there is nothing else overlapping the subreport's vertical space, it will then shrink if it has no data. -- Allen Browne - Microsoft MVP. Perth, Western Australia Tips for Access users - http://allenbrowne.com/tips.html Reply to group, rather than allenbrowne at mvps dot org. "Bruce" wrote in message ... I am running Access 2007 sp2 MSO. I have a report that has three (3) sub reports. There are times when not all three sub reports have values to display. Is there a way to code the given report to not be visible if there are no records to report? The second part of this question would be if there is a way to make the report invisible is it also possible to code so that the space where the report would normally reside would not be taken with a blank space (the foot print of where the report normally resides)? -- Bruce . |
#6
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Hide Sub Report(s) when records are null
In the section of the report that has the subreport, you would need some VBA
code like the following in that sections format event IF NameOfSubReportControl.HasData Then NameOfSubReportControl.Visible = True ELSE NameOfSubReportControl.Visible = False END IF John Spencer Access MVP 2002-2005, 2007-2010 The Hilltop Institute University of Maryland Baltimore County Bruce wrote: John, I cannot locate where I would use the HasData property of the sub-report. I am aware of the can shrink property and have that set to yes (also have the can grow property set to yes). I have looked at each line in the properties window but cannot locate where I set the HasData property. In fact I typed in HasData into the help menu and there were no results found. Could you please give me a little more assistance? |
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