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#1
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How do you send a mass email to category in Outlook 2007?
I have created several categories in 2007, some have 100+ contacts. Is there
a way to choose a category (for example restaurants) and email to all of the contacts in that category? |
#2
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How do you send a mass email to category in Outlook 2007?
Jac wrote:
I have created several categories in 2007, some have 100+ contacts. Is there a way to choose a category (for example restaurants) and email to all of the contacts in that category? Open the Contacts folder, change the view to By Category, select the category you want, then click ActionsNew Message to Contact. -- Brian Tillman |
#3
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How do you send a mass email to category in Outlook 2007?
Isn't that just sending to one contact? What I want to do is send to all
contacts within a category "Brian Tillman" wrote: Jac wrote: I have created several categories in 2007, some have 100+ contacts. Is there a way to choose a category (for example restaurants) and email to all of the contacts in that category? Open the Contacts folder, change the view to By Category, select the category you want, then click ActionsNew Message to Contact. -- Brian Tillman |
#4
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How do you send a mass email to category in Outlook 2007?
Brian,
I tried this and cannot get it to work. When I select View By category all of my contacts within that folder appear in list form. The categories are on the far right column of the list. If I click on the category it only emails to one contact, the one selected. How am I supposed to select the category? Thanks "Brian Tillman" wrote: Jac wrote: I have created several categories in 2007, some have 100+ contacts. Is there a way to choose a category (for example restaurants) and email to all of the contacts in that category? Open the Contacts folder, change the view to By Category, select the category you want, then click ActionsNew Message to Contact. -- Brian Tillman |
#5
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How do you send a mass email to category in Outlook 2007?
Jac wrote:
I tried this and cannot get it to work. When I select View By category all of my contacts within that folder appear in list form. The categories are on the far right column of the list. If I click on the category it only emails to one contact, the one selected. How am I supposed to select the category? When viewing By Category, your categories should appear as headings with all of the messages in the category below it. You should be able to expand and collapse the categories with a plus sign to its left. By selecting a catgeory what I describe will include every contact in that category. If you don't see that, you're not grouping by category. What is your grouping? -- Brian Tillman |
#6
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How do you send a mass email to category in Outlook 2007?
In My Contacts on the Contacts Tab I have created about 20 new contact
folders. In these contact folders I have my contacts which are given catergories. Such as Restaurants, Florist, etc Let me tell you exactly what I am doing perhaps I am doing this wrong: 1. I go to contacts 2. I go to View and select by Category 3. A table appears in my Contact View that lists all my contacts in that folder. There are columns in the table showing Full Name, Company, E-mail, File As, Business Name and then Category I do not see anything like what you described below? Am I doing something wrong here? When viewing By Category, your categories should appear as headings with all of the messages in the category below it. You should be able to expand and collapse the categories with a plus sign to its left. By selecting a catgeory what I describe will include every contact in that category. If you don't see that, you're not grouping by category. What is your grouping? "Brian Tillman" wrote: Jac wrote: I tried this and cannot get it to work. When I select View By category all of my contacts within that folder appear in list form. The categories are on the far right column of the list. If I click on the category it only emails to one contact, the one selected. How am I supposed to select the category? When viewing By Category, your categories should appear as headings with all of the messages in the category below it. You should be able to expand and collapse the categories with a plus sign to its left. By selecting a catgeory what I describe will include every contact in that category. If you don't see that, you're not grouping by category. What is your grouping? -- Brian Tillman |
#7
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How do you send a mass email to category in Outlook 2007?
I think you are confusing Category (which is an Outlook term) to Contacts
stored in specific Folders. As that seems to be what you have set up. This is easy to do Do you use the Categories Field in each Contact? It is in the bottom line of an open Contact. If not, what you probably want to do is email all Contacts in a given folder. That's not what you asked so you sent Brian on a goose chase and he went and answered the "wrong" question. To email everyone in a folder: select all of them (Shift Click or Edit Select all or whatever method you like to use) then Actions, new message to Contact (it will select all of them) I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook read my articles he www.judygleeson.com www.acorntraining.com.au Canberra, Australia Joseph Joubert To teach is to learn twice. "Jac" wrote in message news In My Contacts on the Contacts Tab I have created about 20 new contact folders. In these contact folders I have my contacts which are given catergories. Such as Restaurants, Florist, etc Let me tell you exactly what I am doing perhaps I am doing this wrong: 1. I go to contacts 2. I go to View and select by Category 3. A table appears in my Contact View that lists all my contacts in that folder. There are columns in the table showing Full Name, Company, E-mail, File As, Business Name and then Category I do not see anything like what you described below? Am I doing something wrong here? When viewing By Category, your categories should appear as headings with all of the messages in the category below it. You should be able to expand and collapse the categories with a plus sign to its left. By selecting a catgeory what I describe will include every contact in that category. If you don't see that, you're not grouping by category. What is your grouping? "Brian Tillman" wrote: Jac wrote: I tried this and cannot get it to work. When I select View By category all of my contacts within that folder appear in list form. The categories are on the far right column of the list. If I click on the category it only emails to one contact, the one selected. How am I supposed to select the category? When viewing By Category, your categories should appear as headings with all of the messages in the category below it. You should be able to expand and collapse the categories with a plus sign to its left. By selecting a catgeory what I describe will include every contact in that category. If you don't see that, you're not grouping by category. What is your grouping? -- Brian Tillman |
#8
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How do you send a mass email to category in Outlook 2007?
I do not think I am confusing category and contact. Let me explain again. I
have Outlook 2007. In my Contacts Folder, under the main contacts list I have created several other folders with contacts in them. For example Brokers, FL Retail etc. In those folders I have contacts. On each contact I have created a category by name and by color. For example a FL Retail Contact will have the category Restaurant which is blue. In the FL Retail Folder there are about 200 contacts, and probably 25 or so categories. yes, I did use the categories field in outlook on each contact. What I want to do is choose a category (for example Restaurant) and send an email to all of these contacts. All the contacts within the category, not all of the contacts in teh FL retail folder I do not think I sent Brian on a "goose chase" as you said, I think you misundertsand what I am trying to do. He was on the right track it seems but I was not seeing what he said I hope this all makes sense. I am just trying to email a list of people in a category "Judy Gleeson (MVP Outlook)" wrote: I think you are confusing Category (which is an Outlook term) to Contacts stored in specific Folders. As that seems to be what you have set up. This is easy to do Do you use the Categories Field in each Contact? It is in the bottom line of an open Contact. If not, what you probably want to do is email all Contacts in a given folder. That's not what you asked so you sent Brian on a goose chase and he went and answered the "wrong" question. To email everyone in a folder: select all of them (Shift Click or Edit Select all or whatever method you like to use) then Actions, new message to Contact (it will select all of them) I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook read my articles he www.judygleeson.com www.acorntraining.com.au Canberra, Australia Joseph Joubert To teach is to learn twice. "Jac" wrote in message news In My Contacts on the Contacts Tab I have created about 20 new contact folders. In these contact folders I have my contacts which are given catergories. Such as Restaurants, Florist, etc Let me tell you exactly what I am doing perhaps I am doing this wrong: 1. I go to contacts 2. I go to View and select by Category 3. A table appears in my Contact View that lists all my contacts in that folder. There are columns in the table showing Full Name, Company, E-mail, File As, Business Name and then Category I do not see anything like what you described below? Am I doing something wrong here? When viewing By Category, your categories should appear as headings with all of the messages in the category below it. You should be able to expand and collapse the categories with a plus sign to its left. By selecting a catgeory what I describe will include every contact in that category. If you don't see that, you're not grouping by category. What is your grouping? "Brian Tillman" wrote: Jac wrote: I tried this and cannot get it to work. When I select View By category all of my contacts within that folder appear in list form. The categories are on the far right column of the list. If I click on the category it only emails to one contact, the one selected. How am I supposed to select the category? When viewing By Category, your categories should appear as headings with all of the messages in the category below it. You should be able to expand and collapse the categories with a plus sign to its left. By selecting a catgeory what I describe will include every contact in that category. If you don't see that, you're not grouping by category. What is your grouping? -- Brian Tillman |
#9
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How do you send a mass email to category in Outlook 2007?
Jac wrote:
In My Contacts on the Contacts Tab I have created about 20 new contact folders. In these contact folders I have my contacts which are given catergories. Such as Restaurants, Florist, etc Let me tell you exactly what I am doing perhaps I am doing this wrong: 1. I go to contacts 2. I go to View and select by Category 3. A table appears in my Contact View that lists all my contacts in that folder. There are columns in the table showing Full Name, Company, E-mail, File As, Business Name and then Category I do not see anything like what you described below? Am I doing something wrong here? Do you have the grouping enabled? I'm not at my OL 2007 system right now, but in OL 2003, one would click ViewCurrent ViewShow in Groups to enable grouping. I thought, though, that grouping was on by default for the By Category view. -- Brian Tillman |
#10
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How do you send a mass email to category in Outlook 2007?
Brian, it's View | Arrange by | click the Show in groups button in 2007.
Then click the column header Categories and it will group by Category. BTW. The reason you need to group, is that you cannot sort By Category. That's what is making this more difficult to explain. Have a look on my web site for a description of what we're doing too. Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook read my articles he www.judygleeson.com www.acorntraining.com.au Canberra, Australia Joseph Joubert To teach is to learn twice. "Brian Tillman" wrote in message ... Jac wrote: In My Contacts on the Contacts Tab I have created about 20 new contact folders. In these contact folders I have my contacts which are given catergories. Such as Restaurants, Florist, etc Let me tell you exactly what I am doing perhaps I am doing this wrong: 1. I go to contacts 2. I go to View and select by Category 3. A table appears in my Contact View that lists all my contacts in that folder. There are columns in the table showing Full Name, Company, E-mail, File As, Business Name and then Category I do not see anything like what you described below? Am I doing something wrong here? Do you have the grouping enabled? I'm not at my OL 2007 system right now, but in OL 2003, one would click ViewCurrent ViewShow in Groups to enable grouping. I thought, though, that grouping was on by default for the By Category view. -- Brian Tillman |
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