If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
Thread Tools | Display Modes |
#1
|
|||
|
|||
Outlook 2003 signature behavior
The CEO of my company wants to know why his email signature sometimes looks
different when he replies to emails. Sometimes it is double spaced and sometimes it is not. I'm pretty sure it is related to the font, but why would the font of his signature change based on the email he is repling to. It seems to have something to do with the format of the mail he is repling to. Is this an HTML vs. plain test issue? Thanks. -- JG |
#2
|
|||
|
|||
Outlook 2003 signature behavior
on his c: drive- go to documents and settings / his user name / application
data / microsoft / signatures / and edit the html version of his sig, replace the returns with shiftreturn that will fix it. This has been a bug in outlook for years that ms can't seem to take care of... "James" wrote: The CEO of my company wants to know why his email signature sometimes looks different when he replies to emails. Sometimes it is double spaced and sometimes it is not. I'm pretty sure it is related to the font, but why would the font of his signature change based on the email he is repling to. It seems to have something to do with the format of the mail he is repling to. Is this an HTML vs. plain test issue? Thanks. -- JG |
#3
|
|||
|
|||
Outlook 2003 signature behavior
James wrote:
The CEO of my company wants to know why his email signature sometimes looks different when he replies to emails. Sometimes it is double spaced and sometimes it is not. I'm pretty sure it is related to the font, but why would the font of his signature change based on the email he is repling to. It seems to have something to do with the format of the mail he is repling to. Is this an HTML vs. plain test issue? Outlook will reply using the format of the original message, so if someone sends you a message that doesn't support HTML, the reply won't either. -- Brian Tillman |
#4
|
|||
|
|||
Outlook 2003 signature behavior
"James" wrote:
The CEO of my company wants to know why his email signature sometimes looks different when he replies to emails. Sometimes it is double spaced and sometimes it is not. I'm pretty sure it is related to the font, but why would the font of his signature change based on the email he is repling to. It seems to have something to do with the format of the mail he is repling to. Is this an HTML vs. plain test issue? Thanks. -- JG I experienced the same frustration with replying to emails in which the fonts of my signature did not show up properly. My fonts would always take on the characteristics of the reply message's fonts. So when I receive a message that uses Times New Roman 14pt, my reply email signature suddenly becomes hideously large, and is Times New Roman 14pt as well. And if that message happens to be doubled space, my signature is double spaced too! I've since figured out it's a 'Styles and Formatting' issue in MS Word, that is if your Outlook uses MS Word as your email editor. If your fonts are set to "Normal" + whatever font formatting you've applied, ie. Normal+Arial+9pt., it's the "Normal" that is the culprit. "Normal" is the default font exclusive to each MS Word user and their settings. Someone can have their default font be Times New Roman, while someone else's is set to Calibri, etc. Essentially, one user's "Normal" isn't the same as another user's "Normal." Thus, when you reply to an email, your signature will take on the fonts associated with that replied message's "Normal" setting. The trick then is to create a signature in which your fonts are not based on "Normal." Create a new font style. In my case, I created a style called, "Signature Arial". So now, whenever I reply to messages, my signature's fonts always remain Arial along with whatever other settings I've attributed to that style, like colour, font size, and line spacing. It no longer takes on the fonts of the reply message. |
#5
|
|||
|
|||
Signature Fonts Formatting Issue
"James" wrote:
The CEO of my company wants to know why his email signature sometimes looks different when he replies to emails. Sometimes it is double spaced and sometimes it is not. I'm pretty sure it is related to the font, but why would the font of his signature change based on the email he is repling to. It seems to have something to do with the format of the mail he is repling to. Is this an HTML vs. plain test issue? Thanks. -- JG I experienced the same frustration with replying to emails in which the fonts of my signature did not show up properly. My fonts would always take on the characteristics of the reply message's fonts. So when I receive a message that uses Times New Roman 14pt, my reply email signature suddenly becomes hideously large, and is Times New Roman 14pt as well. And if that message happens to be doubled space, my signature is double spaced too! I've since figured out it's a 'Styles and Formatting' issue in MS Word, that is if your Outlook uses MS Word as your email editor. If your fonts are set to "Normal" + whatever font formatting you've applied, ie. Normal+Arial+9pt., it's the "Normal" that is the culprit. "Normal" is the default font exclusive to each MS Word user and their settings. Someone can have their default font be Times New Roman, while someone else's is set to Calibri, etc. Essentially, one user's "Normal" isn't the same as another user's "Normal." Thus, when you reply to an email, your signature will take on the fonts associated with that replied message's "Normal" setting. The trick then is to create a signature in which your fonts are not based on "Normal." Create a new font style. In my case, I created a style called, "Signature Arial". So now, whenever I reply to messages, my signature's fonts always remain Arial along with whatever other settings I've attributed to that style, like colour, font size, and line spacing. It no longer takes on the fonts of the reply message. |
Thread Tools | |
Display Modes | |
|
|