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#1
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Sharing Contacts - how to see when creating an email
I have shared my contacts with other people in my office, but when they click
to create a new mail and click on the drop-down for Contacts, my contacts are not showing up. How do we get it to show? We are using this process: (1) Address book is shared (2) Shared user clicks on "New", "Mail Message" (3) User clicks on "To" field in new email (4) User clicks on "address book" (5) My shared lists are not showing. Thank you! |
#2
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Sharing Contacts - how to see when creating an email
They need to add the shared folder to their Outlook
Address Book. - Right click on the Contact Folder - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Folder from the "Show Names from the:" Outlook Address Book. If you use Exchange Server with Public Folders: A Public Folder Contact type is ideal to use as a shared Outlook Address Book. - Everyone can add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Set permissions on the Contact Public Folder (PF) to Author if you want everyone to add their own info but not screw up anyone else's Reviewer if you want one guy to be the keeper - Then have everyone add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Right click on the Contact PF - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Public Folder from the "Show Names from the:" Outlook Address Book. or to add the public folder to your favorites, Below is the info on adding a public folder to your Favorites bar for Outlook 2007: Outlook 2007: The link that follows is the Microsoft Office Online FREE training course. Add a public folder shortcut to Favorites: http://office.microsoft.com/en-us/ou...CH063566521033 Using the Navigation Pane (see pics of Nav Pane): http://www.uwec.edu/HELP/Outlook07/np-general.htm ) A search on the Training Course site for "Favorites" brings many quick and easy Help and How-To courses you can share with your clients: http://office.microsoft.com/en-us/he...favorites&sc=9 Nikki "goldengirl217" wrote in message ... I have shared my contacts with other people in my office, but when they click to create a new mail and click on the drop-down for Contacts, my contacts are not showing up. How do we get it to show? We are using this process: (1) Address book is shared (2) Shared user clicks on "New", "Mail Message" (3) User clicks on "To" field in new email (4) User clicks on "address book" (5) My shared lists are not showing. Thank you! |
#3
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Sharing Contacts - how to see when creating an email
But by doing this, are they saving the contacts or sharing them? I want to
make sure that if I make changes to the contacts, that they will be able to see those changes as well. Thanks! "Nikki Peterson" wrote: They need to add the shared folder to their Outlook Address Book. - Right click on the Contact Folder - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Folder from the "Show Names from the:" Outlook Address Book. If you use Exchange Server with Public Folders: A Public Folder Contact type is ideal to use as a shared Outlook Address Book. - Everyone can add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Set permissions on the Contact Public Folder (PF) to Author if you want everyone to add their own info but not screw up anyone else's Reviewer if you want one guy to be the keeper - Then have everyone add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Right click on the Contact PF - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Public Folder from the "Show Names from the:" Outlook Address Book. or to add the public folder to your favorites, Below is the info on adding a public folder to your Favorites bar for Outlook 2007: Outlook 2007: The link that follows is the Microsoft Office Online FREE training course. Add a public folder shortcut to Favorites: http://office.microsoft.com/en-us/ou...CH063566521033 Using the Navigation Pane (see pics of Nav Pane): http://www.uwec.edu/HELP/Outlook07/np-general.htm ) A search on the Training Course site for "Favorites" brings many quick and easy Help and How-To courses you can share with your clients: http://office.microsoft.com/en-us/he...favorites&sc=9 Nikki "goldengirl217" wrote in message ... I have shared my contacts with other people in my office, but when they click to create a new mail and click on the drop-down for Contacts, my contacts are not showing up. How do we get it to show? We are using this process: (1) Address book is shared (2) Shared user clicks on "New", "Mail Message" (3) User clicks on "To" field in new email (4) User clicks on "address book" (5) My shared lists are not showing. Thank you! |
#4
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Sharing Contacts - how to see when creating an email
This just gives them the ability to pick addresses from the
Shared Contacts that you are keeper of. This does not give them anything but a more convienient way to use your Shared Contacts. If you are talking about the Public Folder solution, all you would need to do is insure that they have only REVIEWER rights on the Contacts. Really the same is true regarding the Shared Contacts you have shared. Just make sure they have only REVIEWER rights to the folder. :-) Nikki "goldengirl217" wrote in message ... But by doing this, are they saving the contacts or sharing them? I want to make sure that if I make changes to the contacts, that they will be able to see those changes as well. Thanks! "Nikki Peterson" wrote: They need to add the shared folder to their Outlook Address Book. - Right click on the Contact Folder - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Folder from the "Show Names from the:" Outlook Address Book. If you use Exchange Server with Public Folders: A Public Folder Contact type is ideal to use as a shared Outlook Address Book. - Everyone can add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Set permissions on the Contact Public Folder (PF) to Author if you want everyone to add their own info but not screw up anyone else's Reviewer if you want one guy to be the keeper - Then have everyone add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Right click on the Contact PF - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Public Folder from the "Show Names from the:" Outlook Address Book. or to add the public folder to your favorites, Below is the info on adding a public folder to your Favorites bar for Outlook 2007: Outlook 2007: The link that follows is the Microsoft Office Online FREE training course. Add a public folder shortcut to Favorites: http://office.microsoft.com/en-us/ou...CH063566521033 Using the Navigation Pane (see pics of Nav Pane): http://www.uwec.edu/HELP/Outlook07/np-general.htm ) A search on the Training Course site for "Favorites" brings many quick and easy Help and How-To courses you can share with your clients: http://office.microsoft.com/en-us/he...favorites&sc=9 Nikki "goldengirl217" wrote in message ... I have shared my contacts with other people in my office, but when they click to create a new mail and click on the drop-down for Contacts, my contacts are not showing up. How do we get it to show? We are using this process: (1) Address book is shared (2) Shared user clicks on "New", "Mail Message" (3) User clicks on "To" field in new email (4) User clicks on "address book" (5) My shared lists are not showing. Thank you! |
#5
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Sharing Contacts - how to see when creating an email
Ok - wait - I understand now. But when I try that on a co-workers computer,
he does not have all the tabs for the address book like I have - he only has 3, and there is not one called "Outlook Address Book" - he only has that tab in his own address book. I think you are on the right track but we are still stuck! THANK YOU! "Nikki Peterson" wrote: They need to add the shared folder to their Outlook Address Book. - Right click on the Contact Folder - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Folder from the "Show Names from the:" Outlook Address Book. If you use Exchange Server with Public Folders: A Public Folder Contact type is ideal to use as a shared Outlook Address Book. - Everyone can add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Set permissions on the Contact Public Folder (PF) to Author if you want everyone to add their own info but not screw up anyone else's Reviewer if you want one guy to be the keeper - Then have everyone add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Right click on the Contact PF - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Public Folder from the "Show Names from the:" Outlook Address Book. or to add the public folder to your favorites, Below is the info on adding a public folder to your Favorites bar for Outlook 2007: Outlook 2007: The link that follows is the Microsoft Office Online FREE training course. Add a public folder shortcut to Favorites: http://office.microsoft.com/en-us/ou...CH063566521033 Using the Navigation Pane (see pics of Nav Pane): http://www.uwec.edu/HELP/Outlook07/np-general.htm ) A search on the Training Course site for "Favorites" brings many quick and easy Help and How-To courses you can share with your clients: http://office.microsoft.com/en-us/he...favorites&sc=9 Nikki "goldengirl217" wrote in message ... I have shared my contacts with other people in my office, but when they click to create a new mail and click on the drop-down for Contacts, my contacts are not showing up. How do we get it to show? We are using this process: (1) Address book is shared (2) Shared user clicks on "New", "Mail Message" (3) User clicks on "To" field in new email (4) User clicks on "address book" (5) My shared lists are not showing. Thank you! |
#6
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Sharing Contacts - how to see when creating an email
Slipstick has a few solutions for folks that do not use Exchange. Follow the
link below to see what they offer for a solution: Sharing Microsoft Outlook Calendar and Contacts http://www.slipstick.com/outlook/share.asp or If you do use Exchange How to view shared subfolders in an Exchange mailbox: http://www.slipstick.com/outlook/sharesubfolder.htm Nikki "goldengirl217" wrote in message ... Ok - wait - I understand now. But when I try that on a co-workers computer, he does not have all the tabs for the address book like I have - he only has 3, and there is not one called "Outlook Address Book" - he only has that tab in his own address book. I think you are on the right track but we are still stuck! THANK YOU! "Nikki Peterson" wrote: They need to add the shared folder to their Outlook Address Book. - Right click on the Contact Folder - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Folder from the "Show Names from the:" Outlook Address Book. If you use Exchange Server with Public Folders: A Public Folder Contact type is ideal to use as a shared Outlook Address Book. - Everyone can add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Set permissions on the Contact Public Folder (PF) to Author if you want everyone to add their own info but not screw up anyone else's Reviewer if you want one guy to be the keeper - Then have everyone add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Right click on the Contact PF - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Public Folder from the "Show Names from the:" Outlook Address Book. or to add the public folder to your favorites, Below is the info on adding a public folder to your Favorites bar for Outlook 2007: Outlook 2007: The link that follows is the Microsoft Office Online FREE training course. Add a public folder shortcut to Favorites: http://office.microsoft.com/en-us/ou...CH063566521033 Using the Navigation Pane (see pics of Nav Pane): http://www.uwec.edu/HELP/Outlook07/np-general.htm ) A search on the Training Course site for "Favorites" brings many quick and easy Help and How-To courses you can share with your clients: http://office.microsoft.com/en-us/he...favorites&sc=9 Nikki "goldengirl217" wrote in message ... I have shared my contacts with other people in my office, but when they click to create a new mail and click on the drop-down for Contacts, my contacts are not showing up. How do we get it to show? We are using this process: (1) Address book is shared (2) Shared user clicks on "New", "Mail Message" (3) User clicks on "To" field in new email (4) User clicks on "address book" (5) My shared lists are not showing. Thank you! |
#7
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Sharing Contacts - how to see when creating an email
Which folder are you looking at? Public folders or your contacts folder in
his profile? -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: Let's Really Fix Outlook 2010 http://forums.slipstick.com/forumdisplay.php?f=34 "goldengirl217" wrote in message ... Ok - wait - I understand now. But when I try that on a co-workers computer, he does not have all the tabs for the address book like I have - he only has 3, and there is not one called "Outlook Address Book" - he only has that tab in his own address book. I think you are on the right track but we are still stuck! THANK YOU! "Nikki Peterson" wrote: They need to add the shared folder to their Outlook Address Book. - Right click on the Contact Folder - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Folder from the "Show Names from the:" Outlook Address Book. If you use Exchange Server with Public Folders: A Public Folder Contact type is ideal to use as a shared Outlook Address Book. - Everyone can add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Set permissions on the Contact Public Folder (PF) to Author if you want everyone to add their own info but not screw up anyone else's Reviewer if you want one guy to be the keeper - Then have everyone add this PF to their own Outlook Address Book. That way the contacts will appear in their own address book and they won't need to visit the folder each time they want to use it. - Right click on the Contact PF - Select Properties - Select the Outlook Address Book tab - Select (turn on) the check mark next to "Show this folder as an e-mail Address Book" Now to use this, open a new message, click the TO, and select the Contact Public Folder from the "Show Names from the:" Outlook Address Book. or to add the public folder to your favorites, Below is the info on adding a public folder to your Favorites bar for Outlook 2007: Outlook 2007: The link that follows is the Microsoft Office Online FREE training course. Add a public folder shortcut to Favorites: http://office.microsoft.com/en-us/ou...CH063566521033 Using the Navigation Pane (see pics of Nav Pane): http://www.uwec.edu/HELP/Outlook07/np-general.htm ) A search on the Training Course site for "Favorites" brings many quick and easy Help and How-To courses you can share with your clients: http://office.microsoft.com/en-us/he...favorites&sc=9 Nikki "goldengirl217" wrote in message ... I have shared my contacts with other people in my office, but when they click to create a new mail and click on the drop-down for Contacts, my contacts are not showing up. How do we get it to show? We are using this process: (1) Address book is shared (2) Shared user clicks on "New", "Mail Message" (3) User clicks on "To" field in new email (4) User clicks on "address book" (5) My shared lists are not showing. Thank you! |
#8
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Sharing Contacts - how to see when creating an email
Shared contacts are tricky to get to show up in the address list.
See http://www.slipstick.com/contacts/oloabpf.htm for the method and http://www.slipstick.com/addins/groupcontacts.asp for other options. -- Diane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: EMO - a weekly newsletter about Outlook and Exchange: Let's Really Fix Outlook 2010 http://forums.slipstick.com/forumdisplay.php?f=34 "goldengirl217" wrote in message ... I have shared my contacts with other people in my office, but when they click to create a new mail and click on the drop-down for Contacts, my contacts are not showing up. How do we get it to show? We are using this process: (1) Address book is shared (2) Shared user clicks on "New", "Mail Message" (3) User clicks on "To" field in new email (4) User clicks on "address book" (5) My shared lists are not showing. Thank you! |
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