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Footnotes and linespacing



 
 
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  #1  
Old August 10th, 2004, 05:16 PM
Lukas Pietsch
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Default Footnotes and linespacing

Hi,

I'm writing an academic text with footnotes, and I need to stop Word from
inserting too much space between the body text and the footnotes. Word keeps
breaking the pages too early, and there are ugly blank spaces between the
body text and the footnote separator line. My publisher wants me to get rid
of them.

I get situations where there is more than 1 cm space between the body text
and the beginning of the footnotes themselves. This should be plenty of
space for the separator line plus one additional line of text. (My settings
a Bodytext TNR 10pt, spacing exactly 12pt; Footnotes TNR 9 pt, spacing
exactly 11pt; Normal style TNR 10pt, single spaced. The separator line
itself is manually edited and has been set to a line height of 9pt; same for
the the footnote continuation line; the footnote continuation notice is
empty and has been set to the minimum line height of 0.7 pt because I
figured out it was in the way somehow.)

When typing, I can sometimes trick Word into beginning a new paragraph in
the empty space above the footnotes, which shows that there is indeed plenty
of space there. But after a few seconds, Word changes its mind and breaks
the page, putting the new line on the next page.

I've made sure this is certainly not a widow/orphan control thing, or a
matter of having to fit footnotes on one page or the other or of having to
break footnotes across two pages.

I've seen documents where body text continues up to exactly above the
footnote separation line, leaving just as much space for it as the
formatting of the separation line requires, so I know it must be possible.

Any ideas?

Thanks,

Lukas



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  #2  
Old August 10th, 2004, 06:16 PM
Suzanne S. Barnhill
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Posts: n/a
Default Footnotes and linespacing

See http://home.earthlink.net/~wordfaqs/BottomLine.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Lukas Pietsch" wrote in message
...
Hi,

I'm writing an academic text with footnotes, and I need to stop Word from
inserting too much space between the body text and the footnotes. Word

keeps
breaking the pages too early, and there are ugly blank spaces between the
body text and the footnote separator line. My publisher wants me to get

rid
of them.

I get situations where there is more than 1 cm space between the body text
and the beginning of the footnotes themselves. This should be plenty of
space for the separator line plus one additional line of text. (My

settings
a Bodytext TNR 10pt, spacing exactly 12pt; Footnotes TNR 9 pt, spacing
exactly 11pt; Normal style TNR 10pt, single spaced. The separator line
itself is manually edited and has been set to a line height of 9pt; same

for
the the footnote continuation line; the footnote continuation notice is
empty and has been set to the minimum line height of 0.7 pt because I
figured out it was in the way somehow.)

When typing, I can sometimes trick Word into beginning a new paragraph in
the empty space above the footnotes, which shows that there is indeed

plenty
of space there. But after a few seconds, Word changes its mind and breaks
the page, putting the new line on the next page.

I've made sure this is certainly not a widow/orphan control thing, or a
matter of having to fit footnotes on one page or the other or of having to
break footnotes across two pages.

I've seen documents where body text continues up to exactly above the
footnote separation line, leaving just as much space for it as the
formatting of the separation line requires, so I know it must be possible.

Any ideas?

Thanks,

Lukas




  #3  
Old August 11th, 2004, 10:33 AM
Lukas Pietsch
external usenet poster
 
Posts: n/a
Default Footnotes and linespacing


Suzanne S. Barnhill wrote:

See http://home.earthlink.net/~wordfaqs/BottomLine.htm


Thanks Suzanne, that's a nice article. It didn't really cover the points I
was struggling with, though. As I said, I had made sure that widow/orphan
and similar issues weren't at stake in my case. Neither were
keep-paragraph-with-next and so forth.

In my case, it was apparently really just an issue of Word calculating how
much space that one single extra line was going to require on the bottom of
that page. It turned out that some of the more esoteric settings under
OptionsCompatibility were playing a role. I had "Suppress top spacing",
"Suppress spacing before and after page breaks", and "Top align lines with
exact spacing" (or whatever those are called in English) turned on. That
apparently made Word measure required line hights in ways that weren't
obvious from the way they were displayed on the screen.

One other point I haven't quite worked out yet is the sinister role of the
"footnote continuation notice". My impression was that Word reserves
vertical space somewhere on the bottom of the page for such a continuation
notice, even if none is needed. Can't quite see why, but that's what it
seemed to be doing. I could work around at least some of the space wasting,
by setting the formatting of the continuation notice to the minimum allowed
height, a nominal 0.7 pt.

Lukas


  #4  
Old August 11th, 2004, 03:40 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default Footnotes and linespacing

Interesting that the minimum allowable linespacing is Exactly 0.7 pt, which
amounts to 0.5 pt font size. You may find that the minimum Multiple
linespacing of 0.06 (6%) would be smaller.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Lukas Pietsch" wrote in message
...

Suzanne S. Barnhill wrote:

See http://home.earthlink.net/~wordfaqs/BottomLine.htm


Thanks Suzanne, that's a nice article. It didn't really cover the points I
was struggling with, though. As I said, I had made sure that widow/orphan
and similar issues weren't at stake in my case. Neither were
keep-paragraph-with-next and so forth.

In my case, it was apparently really just an issue of Word calculating how
much space that one single extra line was going to require on the bottom

of
that page. It turned out that some of the more esoteric settings under
OptionsCompatibility were playing a role. I had "Suppress top spacing",
"Suppress spacing before and after page breaks", and "Top align lines with
exact spacing" (or whatever those are called in English) turned on. That
apparently made Word measure required line hights in ways that weren't
obvious from the way they were displayed on the screen.

One other point I haven't quite worked out yet is the sinister role of the
"footnote continuation notice". My impression was that Word reserves
vertical space somewhere on the bottom of the page for such a continuation
notice, even if none is needed. Can't quite see why, but that's what it
seemed to be doing. I could work around at least some of the space

wasting,
by setting the formatting of the continuation notice to the minimum

allowed
height, a nominal 0.7 pt.

Lukas



 




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