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Email option for Mail Merge not accepting FIRST LAST for TO name field in step 6



 
 
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  #1  
Old March 21st, 2005, 05:20 PM
wlf wlf is offline
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First recorded activity by OfficeFrustration: Mar 2005
Posts: 1
Default Email option for Mail Merge not accepting FIRST LAST for TO name field in step 6

Have a portable and desktop. Windows XP Professional on both.
Same OutLook settings on both
A. OutLook - Tools- Email Accounts - Change/View Address Book - Change - Show Names By (Set to FIRST LAST)
B. OutLooks - Tools - Options - Preferences - Email Options - Advanced Email Options -
YES - Automatic name checking
YES - Suggest Names while completing TO, CC and BCC Fields

I created an EXCEL worksheet with a field named USER NAME. It is format of First Name + space + Last Name. EX - John Doe.

When I get to step 6 of the MailMerge (Email choice). I enter the USER NAME as the TO name choice.

On my desktop, it works fine. On my portable, I get a CHECK NAMES window pop up. I have to select the SELECT MORE NAMES button. I have to manually enter the name in the format of LAST, FIRST (Ex. Doe, John). It will then work.

What setting(s) do I need to change on my portable to allow MS Word MailMerge to accept TO Name format of First +space + Last and internally convert it to view my address book with Last, First.
  #2  
Old June 10th, 2005, 08:37 AM
Cindy M -WordMVP-
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Hi Wlf,

What setting(s) do I need to change on my portable to allow MS Word
MailMerge to accept TO Name format of First +space + Last and
internally convert it to view my address book with Last, First.

You need to ask this in an Outlook newsgroup. The Check Names
functionality is part of Outlook.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow
question or reply in the newsgroup and not by e-mail :-)

 




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