Word cannot find its data source.... but document is saved.

I have a template that has an Access database for mail merging. I don't have
any problems getting the data in. After the merge, I save the particular
document I want as a *.doc file on my hard drive. When I email this document
to others, they get a message saying Word cannot find its data source.

At this point, being the document is saved with the data already in it, I
can't understand why it needs it's data source. As a matter of fact, not all
of my users are having this problem, just a few. So the question is, when I
merge my document and save it, why would it need a data source at that point.

Thanks in advance.

It sounds like you are not actually executing the merge. Even though you
think that the document has the data in it, what do you see if you press
Alt+F9? You should not see any { MERGEFIELD "fieldname" } type fields. If
you do, the merge has not be executed.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lambi000" wrote in message
news
I have a template that has an Access database for mail merging. I don't
have
any problems getting the data in. After the merge, I save the particular
document I want as a *.doc file on my hard drive. When I email this
document
to others, they get a message saying Word cannot find its data source.

At this point, being the document is saved with the data already in it, I
can't understand why it needs it's data source. As a matter of fact, not
all
of my users are having this problem, just a few. So the question is, when
I
merge my document and save it, why would it need a data source at that
point.

Thanks in advance.

Hi,
When I press Alt+F9 I see the mergefields and when I go back I see the data.
Ok, I see what you mean. I didn't execute the merge. I get it now. Thank
you thank you.

Now, next question, how can I get the merge to execute without having to
push a button? I know.....'m so demanding.

Lorna

"Doug Robbins" wrote:

It sounds like you are not actually executing the merge. Even though you
think that the document has the data in it, what do you see if you press
Alt+F9? You should not see any { MERGEFIELD "fieldname" } type fields. If
you do, the merge has not be executed.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lambi000" wrote in message
news
I have a template that has an Access database for mail merging. I don't
have
any problems getting the data in. After the merge, I save the particular
document I want as a *.doc file on my hard drive. When I email this
document
to others, they get a message saying Word cannot find its data source.

At this point, being the document is saved with the data already in it, I
can't understand why it needs it's data source. As a matter of fact, not
all
of my users are having this problem, just a few. So the question is, when
I
merge my document and save it, why would it need a data source at that
point.

Thanks in advance.

You could write a macro, or try some voice recognition software, or just
don't get out of bed in the morning. g

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lambi000" wrote in message
...
Hi,
When I press Alt+F9 I see the mergefields and when I go back I see the
data.
Ok, I see what you mean. I didn't execute the merge. I get it now.
Thank
you thank you.

Now, next question, how can I get the merge to execute without having to
push a button? I know.....'m so demanding.

Lorna

"Doug Robbins" wrote:

It sounds like you are not actually executing the merge. Even though you
think that the document has the data in it, what do you see if you press
Alt+F9? You should not see any { MERGEFIELD "fieldname" } type fields.
If
you do, the merge has not be executed.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP
"Lambi000" wrote in message
news
I have a template that has an Access database for mail merging. I don't
have
any problems getting the data in. After the merge, I save the
particular
document I want as a *.doc file on my hard drive. When I email this
document
to others, they get a message saying Word cannot find its data source.

At this point, being the document is saved with the data already in it,
I
can't understand why it needs it's data source. As a matter of fact,
not
all
of my users are having this problem, just a few. So the question is,
when
I
merge my document and save it, why would it need a data source at that
point.

Thanks in advance.