A Microsoft Office (Excel, Word) forum. OfficeFrustration

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » OfficeFrustration forum » Microsoft Access » Database Design
Site Map Home Register Authors List Search Today's Posts Mark Forums Read  

Items table help



 
 
Thread Tools Display Modes
  #11  
Old March 13th, 2010, 09:23 PM posted to microsoft.public.access.tablesdbdesign
Rob H
external usenet poster
 
Posts: 35
Default Items table help


Get Lost

"Steve" wrote:

You need Item, Size and Type tables:
TblType
TypeID
Type

TblSize
SizeID
Size (text)
SortOrder (1 to whatever)

TblItem
ItemID
Item

Then you need a table that lists the type and size of each item....

TblItemSizeType
ItemSizeTypeID
ItemID
SizeID
TypeID

To get the sort you want, you need a query that includes all the above
tables. Include the fields in your query:
Item from TblItem
Size from TblSize
SortOrder from TblSize
Type From TblType

In the query set ....
sort for Item as Accending;
sort for SortOrder Ascending
sort for Type Descending

If you need help with your database, I can help you get up and running
quickly. I provide help with Access, Excel and Word applications for a small
fee. Contact me if you want my help.

Steve


"Rob H" wrote in message
...
I have a photography business that I am setting up a database for
tracking
sales by customer, item, demographics etc. I'd like some advise on the
items
table, I have over a hundred photographs that I currently offer for sale
and
each photograph is offered in various sizes as well as being a print only,
matted or matted and framed. This is going to make the items table quite
extensive.
This is an example of what I have right now:

Item Size Type
Moulton Barn 12x24 Print
Moulton Barn 12x24 Matted
Moulton Barn 12x24 Framed
Moulton barn 16x31 Print
Moulton Barn 16x31 Matted
Moulton Barn 16x31 Framed
Dewy Dragonfly 11x14 Print
Dewy Dragonfly 11x14 Matted
Dewy Dragonfly 11x14 Framed

and so on;

So, each "Item" can have 6-12 "options" (ie: size, print or size, framed
etc) x 100 photographs the list will be quite long.

What's happening is; when I sort by ItemAscending, the photos are listed
alphabetically but the size and type become scrambled as such;

Dewy Dragonfly 11x14 Framed
Dewy Dragonfly 11x14 Print
Dewy Dragonfly 11x14 Matted
Moulton Barn 12x24 Print
Moulton Barn 16x31 Matted

I want the list to maintain the order of Item alphabetically, then Item
size and finally Item Type in the order of Print, Matted or Framed. The
obvious is to re-create the Items table and enter the items in the order I
need but once done and I later add a new image I'm back to square one.

Ideas?

Thank You



.

Ads
  #12  
Old March 14th, 2010, 02:17 PM posted to microsoft.public.access.tablesdbdesign
Rob H
external usenet poster
 
Posts: 35
Default Items table help

Oh, you're an Excel guy. Excel Access. Write a query, and run it
when you want your data sorted in a particular way. include JV's
"tables are unsorted buckets of data"

This worked perfectly for the original data in the Items list, however, when
I enter new items and do a Refresh both the Item and Type update correctly
but the Size is not working. If I choose Ascending in the layout view the
old records show correctly but the new records show in reverse(descending).
If I reverse the sorting order for size then just the opposite happens...

"Piet Linden" wrote:

On Mar 13, 10:07 am, Rob H wrote:
Well, yes and no. I really want to sort by Item name first(Dewy Dragonfly)
then by Size(8x10, 11x14, etc), and then further sort by the Type(Print 1st,
matted 2nd, and framed 3rd). To get this:

Dewy Dragonfly 11x14 Print
Dewy Dragonfly 11x14 Matted
Dewy Dragonfly 11x14 Framed
Moulton Barn 12x24 Print
Moulton Barn 12x24 Matted
Moulton Barn 12x24 Framed
Moulton barn 16x31 Print
Moulton Barn 16x31 Matted
Moulton Barn 16x31 Framed


Maybe this is not as big of an issue as I envision, but when looking up an
item it would be much easier if the items were listed in this fashion.

I hope this clarifies my issue a bit.

"Duane Hookom" wrote:
If I understand correctly you want to sort by size. The issue might be that
you aren't storing numeric values. Have you considered using two numeric
fields ItemHeight and ItemWidth? You could then sort by either field, both,
or the product (square inches). This would remove the problem of 8x10
sorting after 10x14.


--
Duane Hookom
MS Access MVP


"Rob H" wrote in message
...
I have a photography business that I am setting up a database for
tracking
sales by customer, item, demographics etc. I'd like some advise on the
items
table, I have over a hundred photographs that I currently offer for sale
and
each photograph is offered in various sizes as well as being a print only,
matted or matted and framed. This is going to make the items table quite
extensive.
This is an example of what I have right now:


Item Size Type
Moulton Barn 12x24 Print
Moulton Barn 12x24 Matted
Moulton Barn 12x24 Framed
Moulton barn 16x31 Print
Moulton Barn 16x31 Matted
Moulton Barn 16x31 Framed
Dewy Dragonfly 11x14 Print
Dewy Dragonfly 11x14 Matted
Dewy Dragonfly 11x14 Framed


and so on;


So, each "Item" can have 6-12 "options" (ie: size, print or size, framed
etc) x 100 photographs the list will be quite long.


What's happening is; when I sort by ItemAscending, the photos are listed
alphabetically but the size and type become scrambled as such;


Dewy Dragonfly 11x14 Framed
Dewy Dragonfly 11x14 Print
Dewy Dragonfly 11x14 Matted
Moulton Barn 12x24 Print
Moulton Barn 16x31 Matted


I want the list to maintain the order of Item alphabetically, then Item
size and finally Item Type in the order of Print, Matted or Framed. The
obvious is to re-create the Items table and enter the items in the order I
need but once done and I later add a new image I'm back to square one..


Oh, you're an Excel guy. Excel Access. Write a query, and run it
when you want your data sorted in a particular way. include JV's
"tables are unsorted buckets of data" speech here
.

 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is Off
HTML code is Off
Forum Jump


All times are GMT +1. The time now is 12:38 PM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2018, Jelsoft Enterprises Ltd.
Copyright 2004-2018 OfficeFrustration.
The comments are property of their posters.