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#1
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How to start a footnote from a number other than 1
Hi
I have been browsing for a solution to a problem about footnotes. Is it possible to start a footnote from a certain number other than 1 in a new section? A master document has subdocuments for book chapters. The footnotes in each chapter should start from 1. In chapter 1 I have 4 footnotes. In Chapter 2, I inserted a new section to start the footnotes from 1. I have 12 footnotes in chapter 2 so far. Then I had to insert a section break to get a landscaped page within chapter 2. Then I inserted another section break to go back to the portrait layout. In the new section for the portrait page that follow the landscaped page when inserting a footnote I get footnote 1 instead of footnote 13. I wonder if anything can be done to cure this or Microsoft needs to make the footnotes more flexible. Did I miss anything? Regards |
#2
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How to start a footnote from a number other than 1
There certainly is an option, in recent versions of Word, to set footnote
restart options for individual sections (look in the footnote options dialog box). I never managed to get this to work in Word 2003, but in Word 2007 it seems to work. A word of warning: Master documents tend to corrupt, so you may not want to use them. See http://word.mvps.org/faqs/general/Wh...ocsCorrupt.htm. For an alternative approach, see http://word.mvps.org/faqs/tblsfldsfm...ldscontent.htm. -- Stefan Blom Microsoft Word MVP "Nabil" wrote in message ... Hi I have been browsing for a solution to a problem about footnotes. Is it possible to start a footnote from a certain number other than 1 in a new section? A master document has subdocuments for book chapters. The footnotes in each chapter should start from 1. In chapter 1 I have 4 footnotes. In Chapter 2, I inserted a new section to start the footnotes from 1. I have 12 footnotes in chapter 2 so far. Then I had to insert a section break to get a landscaped page within chapter 2. Then I inserted another section break to go back to the portrait layout. In the new section for the portrait page that follow the landscaped page when inserting a footnote I get footnote 1 instead of footnote 13. I wonder if anything can be done to cure this or Microsoft needs to make the footnotes more flexible. Did I miss anything? Regards |
#3
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How to start a footnote from a number other than 1
Thank you for the reply. I may not be fair to say you did not answer my
question. I still cannot insert a footnote with a number other than 1 in a section in both Word 2003 and Word 2007. The footnotes dialogue box in both is very much the same except for the colouring and removing the document option in 2007. This dialogue box is more of a document options box. What is done in it applies to the whole document and not from that point forward. I wonder if Microsoft is planning to make this feature much flexible. With the development cycle of Office from 95 to 2007 being in effect for over ten years they should have done it by now. Why not they implement another structure in a document? There is a Document and within the Document there is a Section. Why not add a structure in between, like Chapter that consists of sections? Regards |
#5
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How to start a footnote from a number other than 1
Many thanks for your help. I tried again in Word 2007, and it did not work.
Due to time limitation of this job I have used text boxes to add the faulty footnotes manually. The file is a master document for a book of around 500 pages. I think it is impractical to send it as attachment, besides I need the consent of my client. I shall try to make up a dummy master document with similar section breaks and see if it works in Word 2007. Regards "Stefan Blom" wrote: Go to the section whose numbering you want to change. Click the References tab on the ribbon. Click the dialog launcher button (the arrow in the bottom right corner) in the Footnotes group. Set the desired option. Make sure that the "Apply changes to" box is set to "Section." Does this help? If you want to, I can take a look at the document. You can send it to . But, as I wrote in my previous message, in Word 2003 it doesn't work correctly, so if you are using that version too, your only choice will be to use continuous footnote numbering (or distribute the document as a PDF instead). :-( -- Stefan Blom Microsoft Word MVP "Nabil" wrote in message ... Thank you for the reply. I may not be fair to say you did not answer my question. I still cannot insert a footnote with a number other than 1 in a section in both Word 2003 and Word 2007. The footnotes dialogue box in both is very much the same except for the colouring and removing the document option in 2007. This dialogue box is more of a document options box. What is done in it applies to the whole document and not from that point forward. I wonder if Microsoft is planning to make this feature much flexible. With the development cycle of Office from 95 to 2007 being in effect for over ten years they should have done it by now. Why not they implement another structure in a document? There is a Document and within the Document there is a Section. Why not add a structure in between, like Chapter that consists of sections? Regards |
#6
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How to start a footnote from a number other than 1
"Nabil" wrote in message
... Many thanks for your help. I tried again in Word 2007, and it did not work. That is bad news. My simple test indicated that it did work (which was not the case in Word 2003), but, obviously, I didn't check every possible case. Due to time limitation of this job I have used text boxes to add the faulty footnotes manually. This seems like a time-consuming task. :-( Are you going to distribute this document electronically? If so, PDFs seem like the better choice given that you had to "fake" some of the footnotes. The file is a master document for a book of around 500 pages. I think it is impractical to send it as attachment, besides I need the consent of my client. OK, good point. You may also want to see this article on document corruption (if you decide to test some of the fixes, do so on a copy of the original document): http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm. -- Stefan Blom Microsoft Word MVP I shall try to make up a dummy master document with similar section breaks and see if it works in Word 2007. Regards "Stefan Blom" wrote: Go to the section whose numbering you want to change. Click the References tab on the ribbon. Click the dialog launcher button (the arrow in the bottom right corner) in the Footnotes group. Set the desired option. Make sure that the "Apply changes to" box is set to "Section." Does this help? If you want to, I can take a look at the document. You can send it to . But, as I wrote in my previous message, in Word 2003 it doesn't work correctly, so if you are using that version too, your only choice will be to use continuous footnote numbering (or distribute the document as a PDF instead). :-( -- Stefan Blom Microsoft Word MVP "Nabil" wrote in message ... Thank you for the reply. I may not be fair to say you did not answer my question. I still cannot insert a footnote with a number other than 1 in a section in both Word 2003 and Word 2007. The footnotes dialogue box in both is very much the same except for the colouring and removing the document option in 2007. This dialogue box is more of a document options box. What is done in it applies to the whole document and not from that point forward. I wonder if Microsoft is planning to make this feature much flexible. With the development cycle of Office from 95 to 2007 being in effect for over ten years they should have done it by now. Why not they implement another structure in a document? There is a Document and within the Document there is a Section. Why not add a structure in between, like Chapter that consists of sections? Regards |
#7
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How to start a footnote from a number other than 1
The client wanted one PDF file for the whole master document. Additionally,
having limited time to accomplish the job; I had to make the "fake" footnotes where needed. He was happy with the outcome. I have created a mock document with similar section breaks, footnotes and page layout and I saved it in Word 2007. I will be sending it to you shortly. Regards "Stefan Blom" wrote: "Nabil" wrote in message ... Many thanks for your help. I tried again in Word 2007, and it did not work. That is bad news. My simple test indicated that it did work (which was not the case in Word 2003), but, obviously, I didn't check every possible case. Due to time limitation of this job I have used text boxes to add the faulty footnotes manually. This seems like a time-consuming task. :-( Are you going to distribute this document electronically? If so, PDFs seem like the better choice given that you had to "fake" some of the footnotes. The file is a master document for a book of around 500 pages. I think it is impractical to send it as attachment, besides I need the consent of my client. OK, good point. You may also want to see this article on document corruption (if you decide to test some of the fixes, do so on a copy of the original document): http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm. -- Stefan Blom Microsoft Word MVP I shall try to make up a dummy master document with similar section breaks and see if it works in Word 2007. Regards "Stefan Blom" wrote: Go to the section whose numbering you want to change. Click the References tab on the ribbon. Click the dialog launcher button (the arrow in the bottom right corner) in the Footnotes group. Set the desired option. Make sure that the "Apply changes to" box is set to "Section." Does this help? If you want to, I can take a look at the document. You can send it to . But, as I wrote in my previous message, in Word 2003 it doesn't work correctly, so if you are using that version too, your only choice will be to use continuous footnote numbering (or distribute the document as a PDF instead). :-( -- Stefan Blom Microsoft Word MVP "Nabil" wrote in message ... Thank you for the reply. I may not be fair to say you did not answer my question. I still cannot insert a footnote with a number other than 1 in a section in both Word 2003 and Word 2007. The footnotes dialogue box in both is very much the same except for the colouring and removing the document option in 2007. This dialogue box is more of a document options box. What is done in it applies to the whole document and not from that point forward. I wonder if Microsoft is planning to make this feature much flexible. With the development cycle of Office from 95 to 2007 being in effect for over ten years they should have done it by now. Why not they implement another structure in a document? There is a Document and within the Document there is a Section. Why not add a structure in between, like Chapter that consists of sections? Regards |
#8
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How to start a footnote from a number other than 1
The test document sent to me has three chapters, each of which should
restart numbering. This means that (at least) one Word section is needed for each chapter. Since the second chapter contains a landscape page, it needs three sections. Therefore, five sections are required for the whole document. And the desirable settings, in the Footnote and Endnote dialog box, are the following: For section 1: "Restart on section" For section 2: "Restart on section" For section 3: "Continuous" For section 4: "Continuous" For section 5: "Restart on section" Here are the results: Chapter One: Section 1: Notes 1, 2, 3 Chapter Two: Section 2: Notes 1, 2, 3, 4 Section 3 (Landscape): Notes 5, 6 (numbered 8, 9 with "Continuous" numbering set for the section) Section 4 (back to portrait): Not 7 (numbered 10 with "Continuous" set for the section) Chapter Three: Section 5: Notes 1, 2 The bug from Word 2003 (2002?) is apparently still present. The only work-arounds (except manually entering the appropriate numbers) would be to have the footnotes restart on each page, or keep them continuous through-out the document. -- Stefan Blom Microsoft Word MVP "Nabil" wrote in message ... The client wanted one PDF file for the whole master document. Additionally, having limited time to accomplish the job; I had to make the "fake" footnotes where needed. He was happy with the outcome. I have created a mock document with similar section breaks, footnotes and page layout and I saved it in Word 2007. I will be sending it to you shortly. Regards "Stefan Blom" wrote: "Nabil" wrote in message ... Many thanks for your help. I tried again in Word 2007, and it did not work. That is bad news. My simple test indicated that it did work (which was not the case in Word 2003), but, obviously, I didn't check every possible case. Due to time limitation of this job I have used text boxes to add the faulty footnotes manually. This seems like a time-consuming task. :-( Are you going to distribute this document electronically? If so, PDFs seem like the better choice given that you had to "fake" some of the footnotes. The file is a master document for a book of around 500 pages. I think it is impractical to send it as attachment, besides I need the consent of my client. OK, good point. You may also want to see this article on document corruption (if you decide to test some of the fixes, do so on a copy of the original document): http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm. -- Stefan Blom Microsoft Word MVP I shall try to make up a dummy master document with similar section breaks and see if it works in Word 2007. Regards "Stefan Blom" wrote: Go to the section whose numbering you want to change. Click the References tab on the ribbon. Click the dialog launcher button (the arrow in the bottom right corner) in the Footnotes group. Set the desired option. Make sure that the "Apply changes to" box is set to "Section." Does this help? If you want to, I can take a look at the document. You can send it to . But, as I wrote in my previous message, in Word 2003 it doesn't work correctly, so if you are using that version too, your only choice will be to use continuous footnote numbering (or distribute the document as a instead). :-( -- Stefan Blom Microsoft Word MVP "Nabil" wrote in message ... Thank you for the reply. I may not be fair to say you did not answer my question. I still cannot insert a footnote with a number other than 1 in a section in both Word 2003 and Word 2007. The footnotes dialogue box in both is very much the same except for the colouring and removing the document option in 2007. This dialogue box is more of a document options box. What is done in it applies to the whole document and not from that point forward. I wonder if Microsoft is planning to make this feature much flexible. With the development cycle of Office from 95 to 2007 being in effect for over ten years they should have done it by now. Why not they implement another structure in a document? There is a Document and within the Document there is a Section. Why not add a structure in between, like Chapter that consists of sections? Regards |
#9
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How to start a footnote from a number other than 1
Darn! I thought someone had reported that this bug had been fixed.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... The test document sent to me has three chapters, each of which should restart numbering. This means that (at least) one Word section is needed for each chapter. Since the second chapter contains a landscape page, it needs three sections. Therefore, five sections are required for the whole document. And the desirable settings, in the Footnote and Endnote dialog box, are the following: For section 1: "Restart on section" For section 2: "Restart on section" For section 3: "Continuous" For section 4: "Continuous" For section 5: "Restart on section" Here are the results: Chapter One: Section 1: Notes 1, 2, 3 Chapter Two: Section 2: Notes 1, 2, 3, 4 Section 3 (Landscape): Notes 5, 6 (numbered 8, 9 with "Continuous" numbering set for the section) Section 4 (back to portrait): Not 7 (numbered 10 with "Continuous" set for the section) Chapter Three: Section 5: Notes 1, 2 The bug from Word 2003 (2002?) is apparently still present. The only work-arounds (except manually entering the appropriate numbers) would be to have the footnotes restart on each page, or keep them continuous through-out the document. -- Stefan Blom Microsoft Word MVP "Nabil" wrote in message ... The client wanted one PDF file for the whole master document. Additionally, having limited time to accomplish the job; I had to make the "fake" footnotes where needed. He was happy with the outcome. I have created a mock document with similar section breaks, footnotes and page layout and I saved it in Word 2007. I will be sending it to you shortly. Regards "Stefan Blom" wrote: "Nabil" wrote in message ... Many thanks for your help. I tried again in Word 2007, and it did not work. That is bad news. My simple test indicated that it did work (which was not the case in Word 2003), but, obviously, I didn't check every possible case. Due to time limitation of this job I have used text boxes to add the faulty footnotes manually. This seems like a time-consuming task. :-( Are you going to distribute this document electronically? If so, PDFs seem like the better choice given that you had to "fake" some of the footnotes. The file is a master document for a book of around 500 pages. I think it is impractical to send it as attachment, besides I need the consent of my client. OK, good point. You may also want to see this article on document corruption (if you decide to test some of the fixes, do so on a copy of the original document): http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm. -- Stefan Blom Microsoft Word MVP I shall try to make up a dummy master document with similar section breaks and see if it works in Word 2007. Regards "Stefan Blom" wrote: Go to the section whose numbering you want to change. Click the References tab on the ribbon. Click the dialog launcher button (the arrow in the bottom right corner) in the Footnotes group. Set the desired option. Make sure that the "Apply changes to" box is set to "Section." Does this help? If you want to, I can take a look at the document. You can send it to . But, as I wrote in my previous message, in Word 2003 it doesn't work correctly, so if you are using that version too, your only choice will be to use continuous footnote numbering (or distribute the document as a instead). :-( -- Stefan Blom Microsoft Word MVP "Nabil" wrote in message ... Thank you for the reply. I may not be fair to say you did not answer my question. I still cannot insert a footnote with a number other than 1 in a section in both Word 2003 and Word 2007. The footnotes dialogue box in both is very much the same except for the colouring and removing the document option in 2007. This dialogue box is more of a document options box. What is done in it applies to the whole document and not from that point forward. I wonder if Microsoft is planning to make this feature much flexible. With the development cycle of Office from 95 to 2007 being in effect for over ten years they should have done it by now. Why not they implement another structure in a document? There is a Document and within the Document there is a Section. Why not add a structure in between, like Chapter that consists of sections? Regards |
#10
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How to start a footnote from a number other than 1
Yes, I recall seeing that too. It's really disappointing. :-(
-- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... Darn! I thought someone had reported that this bug had been fixed. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stefan Blom" wrote in message ... The test document sent to me has three chapters, each of which should restart numbering. This means that (at least) one Word section is needed for each chapter. Since the second chapter contains a landscape page, it needs three sections. Therefore, five sections are required for the whole document. And the desirable settings, in the Footnote and Endnote dialog box, are the following: For section 1: "Restart on section" For section 2: "Restart on section" For section 3: "Continuous" For section 4: "Continuous" For section 5: "Restart on section" Here are the results: Chapter One: Section 1: Notes 1, 2, 3 Chapter Two: Section 2: Notes 1, 2, 3, 4 Section 3 (Landscape): Notes 5, 6 (numbered 8, 9 with "Continuous" numbering set for the section) Section 4 (back to portrait): Not 7 (numbered 10 with "Continuous" set for the section) Chapter Three: Section 5: Notes 1, 2 The bug from Word 2003 (2002?) is apparently still present. The only work-arounds (except manually entering the appropriate numbers) would be to have the footnotes restart on each page, or keep them continuous through-out the document. -- Stefan Blom Microsoft Word MVP "Nabil" wrote in message ... The client wanted one PDF file for the whole master document. Additionally, having limited time to accomplish the job; I had to make the "fake" footnotes where needed. He was happy with the outcome. I have created a mock document with similar section breaks, footnotes and page layout and I saved it in Word 2007. I will be sending it to you shortly. Regards "Stefan Blom" wrote: "Nabil" wrote in message ... Many thanks for your help. I tried again in Word 2007, and it did not work. That is bad news. My simple test indicated that it did work (which was not the case in Word 2003), but, obviously, I didn't check every possible case. Due to time limitation of this job I have used text boxes to add the faulty footnotes manually. This seems like a time-consuming task. :-( Are you going to distribute this document electronically? If so, PDFs seem like the better choice given that you had to "fake" some of the footnotes. The file is a master document for a book of around 500 pages. I think it is impractical to send it as attachment, besides I need the consent of my client. OK, good point. You may also want to see this article on document corruption (if you decide to test some of the fixes, do so on a copy of the original document): http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm. -- Stefan Blom Microsoft Word MVP I shall try to make up a dummy master document with similar section breaks and see if it works in Word 2007. Regards "Stefan Blom" wrote: Go to the section whose numbering you want to change. Click the References tab on the ribbon. Click the dialog launcher button (the arrow in the bottom right corner) in the Footnotes group. Set the desired option. Make sure that the "Apply changes to" box is set to "Section." Does this help? If you want to, I can take a look at the document. You can send it to . But, as I wrote in my previous message, in Word 2003 it doesn't work correctly, so if you are using that version too, your only choice will be to use continuous footnote numbering (or distribute the document as a instead). :-( -- Stefan Blom Microsoft Word MVP "Nabil" wrote in message ... Thank you for the reply. I may not be fair to say you did not answer my question. I still cannot insert a footnote with a number other than 1 in a section in both Word 2003 and Word 2007. The footnotes dialogue box in both is very much the same except for the colouring and removing the document option in 2007. This dialogue box is more of a document options box. What is done in it applies to the whole document and not from that point forward. I wonder if Microsoft is planning to make this feature much flexible. With the development cycle of Office from 95 to 2007 being in effect for over ten years they should have done it by now. Why not they implement another structure in a document? There is a Document and within the Document there is a Section. Why not add a structure in between, like Chapter that consists of sections? Regards |
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