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#1
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Table security
I have an Access 2003 database. On a form a user can select values by
means of a combobox. If the user enters a value that is not present in the underlying table, the 'on not in list' event asks the user if he/ she would like to add the new entry to the table. If the user answers yes, a password form will be displayed asking the user for a password. If the password is correct, the new entry will be added to the table. However, the user could also bypass this by simply select the table and add the new entry manually. How do I prevent the user from doing that? Is there a way to force the user to always add new entries to a table throught the form? |
#2
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Table security
How is it that the user can "see"/get to the table?
How does the user know which table to add the record to? One approach might be to hide the database window and only present forms to the user. Another might be to "hide" the tables. Good luck! Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "Ixtreme" wrote in message ... I have an Access 2003 database. On a form a user can select values by means of a combobox. If the user enters a value that is not present in the underlying table, the 'on not in list' event asks the user if he/ she would like to add the new entry to the table. If the user answers yes, a password form will be displayed asking the user for a password. If the password is correct, the new entry will be added to the table. However, the user could also bypass this by simply select the table and add the new entry manually. How do I prevent the user from doing that? Is there a way to force the user to always add new entries to a table throught the form? |
#3
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Table security
You need to implement User Level Security. That way you can restrict user to
certain forms and reports plus not allow them to even see the tables. However this is a LOT of work both to set up and maintain. Unless you have a very valid requirement, such as HIPPA or some other law, to keep users out of the table, I suggest that you don't sweat the small stuff and allow users access to things. Just keep frequent backups. -- Jerry Whittle, Microsoft Access MVP Light. Strong. Cheap. Pick two. Keith Bontrager - Bicycle Builder. "Ixtreme" wrote: I have an Access 2003 database. On a form a user can select values by means of a combobox. If the user enters a value that is not present in the underlying table, the 'on not in list' event asks the user if he/ she would like to add the new entry to the table. If the user answers yes, a password form will be displayed asking the user for a password. If the password is correct, the new entry will be added to the table. However, the user could also bypass this by simply select the table and add the new entry manually. How do I prevent the user from doing that? Is there a way to force the user to always add new entries to a table throught the form? . |
#4
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Table security
On 27 mei, 18:16, "Jeff Boyce" wrote:
How is it that the user can "see"/get to the table? I am not sure what you mean. But he can just go to the tables, reports, queries etc by just minimizing the active form. How does the user know which table to add the record to? It's more like that I don't want the unauthorized user to add records to certain tables. Only an administrator should be able to add records. For example: a combobox contains a predefined list of Officers. I don't want each user to add new records for the same person eg. J. White, Jimmy White, J White. One approach might be to hide the database window and only present forms to the user. Via Tools, Startup? But that can easily be changed by the user right? Another might be to "hide" the tables. How do I do that? in VBA? Could you please explain in more detail? |
#5
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Table security
On 27 mei, 22:29, Jerry Whittle
wrote: You need to implement User Level Security. That way you can restrict user to certain forms and reports plus not allow them to even see the tables. However this is a LOT of work both to set up and maintain. Unless you have a very valid requirement, such as HIPPA or some other law, to keep users out of the table, I suggest that you don't sweat the small stuff and allow users access to things. Just keep frequent backups. I read the stories about user level security and I must say I am not very keen on that option. The database is used within a risk management department. Some comboboxes are restricted to certain values eg Obligations. I don't want the user to add values by themselves. |
#6
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Table security
You can disable the database window, the shortcut (right-click) menus, etc.
via the Startup settings. You can remove the "X" (close this form/window) and maximize the form on the screen. If you let the users get "behind" the forms, you better be darned sure they understand relational database design and the tips/tricks of using Access. Otherwise, you lead them to believe that tables are just like spreadsheets, and that they can type anything anywhere. That's the reason Access offers forms, so you can direct/control what users see and how they enter/edit data. Good luck! Regards Jeff Boyce Microsoft Access MVP -- Disclaimer: This author may have received products and services mentioned in this post. Mention and/or description of a product or service herein does not constitute endorsement thereof. Any code or pseudocode included in this post is offered "as is", with no guarantee as to suitability. You can thank the FTC of the USA for making this disclaimer possible/necessary. "Ixtreme" wrote in message ... On 27 mei, 18:16, "Jeff Boyce" wrote: How is it that the user can "see"/get to the table? I am not sure what you mean. But he can just go to the tables, reports, queries etc by just minimizing the active form. How does the user know which table to add the record to? It's more like that I don't want the unauthorized user to add records to certain tables. Only an administrator should be able to add records. For example: a combobox contains a predefined list of Officers. I don't want each user to add new records for the same person eg. J. White, Jimmy White, J White. One approach might be to hide the database window and only present forms to the user. Via Tools, Startup? But that can easily be changed by the user right? Another might be to "hide" the tables. How do I do that? in VBA? Could you please explain in more detail? |
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