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#1
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update styles per new template
In Word 2003, I want to attach a new template and have the styles in my document change to match the definitions of the new template.
I have two templates that contain the same styles but with different definitions. I want to create a document based on one template, print it, then attach the 2nd template so that the styles change. (One document is for 8-1/2x11 b&3 printing and the other is to make a large poster in color.) But when I attach the 2nd template, even though the Automatically Update Document Styles check box is checked, the formatting of the text doesn't change to reflect the new definitions. I have to manually select each block of text and choose the style from the Styles drop-down list. That takes way too long! Is there any way to get the styles to update automatically when I attach a new template? I thought it was supposed to do this by itself. Ellen |
#2
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update styles per new template
I thought it was too. Perhaps this is another of W2003's negative
improvements. Try this: attach the new template, select the entire document and press Ctrl-Q. "Ellen Finkelstein" wrote in message ... In Word 2003, I want to attach a new template and have the styles in my document change to match the definitions of the new template. I have two templates that contain the same styles but with different definitions. I want to create a document based on one template, print it, then attach the 2nd template so that the styles change. (One document is for 8-1/2x11 b&3 printing and the other is to make a large poster in color.) But when I attach the 2nd template, even though the Automatically Update Document Styles check box is checked, the formatting of the text doesn't change to reflect the new definitions. I have to manually select each block of text and choose the style from the Styles drop-down list. That takes way too long! Is there any way to get the styles to update automatically when I attach a new template? I thought it was supposed to do this by itself. Ellen |
#3
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update styles per new template
That definitely didn't work, although it unnumbered a couple of numbered
lists. What is Ctrl+Q supposed to do? Ellen "Jezebel" wrote in message ... I thought it was too. Perhaps this is another of W2003's negative improvements. Try this: attach the new template, select the entire document and press Ctrl-Q. "Ellen Finkelstein" wrote in message ... In Word 2003, I want to attach a new template and have the styles in my document change to match the definitions of the new template. I have two templates that contain the same styles but with different definitions. I want to create a document based on one template, print it, then attach the 2nd template so that the styles change. (One document is for 8-1/2x11 b&3 printing and the other is to make a large poster in color.) But when I attach the 2nd template, even though the Automatically Update Document Styles check box is checked, the formatting of the text doesn't change to reflect the new definitions. I have to manually select each block of text and choose the style from the Styles drop-down list. That takes way too long! Is there any way to get the styles to update automatically when I attach a new template? I thought it was supposed to do this by itself. Ellen |
#4
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update styles per new template
CTRL-Q resets the paragraph formats to their styles. The fact that it didn't
work explains why the 'Automatically update' didn't work either: it means that your paragraphs have been manually formatted differently from the underlying styles. Eg, your numbered lists have been created by applying numbering directly, rather than by applying a style that includes numbering. "Ellen Finkelstein" wrote in message ... That definitely didn't work, although it unnumbered a couple of numbered lists. What is Ctrl+Q supposed to do? Ellen "Jezebel" wrote in message ... I thought it was too. Perhaps this is another of W2003's negative improvements. Try this: attach the new template, select the entire document and press Ctrl-Q. "Ellen Finkelstein" wrote in message ... In Word 2003, I want to attach a new template and have the styles in my document change to match the definitions of the new template. I have two templates that contain the same styles but with different definitions. I want to create a document based on one template, print it, then attach the 2nd template so that the styles change. (One document is for 8-1/2x11 b&3 printing and the other is to make a large poster in color.) But when I attach the 2nd template, even though the Automatically Update Document Styles check box is checked, the formatting of the text doesn't change to reflect the new definitions. I have to manually select each block of text and choose the style from the Styles drop-down list. That takes way too long! Is there any way to get the styles to update automatically when I attach a new template? I thought it was supposed to do this by itself. Ellen |
#5
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update styles per new template
Attaching a new template certainly updates the styles (assuming that
you check that option in the Templates and Add-Ins dialog box), but unless your document is actually formatted with the same styles as those present in the template, the text won't look any different after updating. If necessary, you can use EditReplace to find styles (or direct formatting) and replace with the proper styles from the template you are attaching. As soon as the proper styles are in fact applied, you can use CTRL+SPACEBAR to remove any font formatting (font name, font size, bold, italics, underline, etc.) not in style. And CTRL+Q removes paragraph formatting (numbering, indents, tabs, line spacing, space before, space after, paragraph borders, etc.) not in style. -- Stefan Blom "Ellen Finkelstein" wrote in message ... In Word 2003, I want to attach a new template and have the styles in my document change to match the definitions of the new template. I have two templates that contain the same styles but with different definitions. I want to create a document based on one template, print it, then attach the 2nd template so that the styles change. (One document is for 8-1/2x11 b&3 printing and the other is to make a large poster in color.) But when I attach the 2nd template, even though the Automatically Update Document Styles check box is checked, the formatting of the text doesn't change to reflect the new definitions. I have to manually select each block of text and choose the style from the Styles drop-down list. That takes way too long! Is there any way to get the styles to update automatically when I attach a new template? I thought it was supposed to do this by itself. Ellen |
#6
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update styles per new template
But the other styles, ones with no numbering?
It's true that I created the document, formatted it, and then created styles based on existing formatting. They were unique types of styles, so defining them in the dialog box would have been time-consuming. But I didn't change the formatting after that. In other words, I didn't create a style and then change formatting. I can see why manual formatting afterwards would remain. Ellen "Jezebel" wrote in message ... CTRL-Q resets the paragraph formats to their styles. The fact that it didn't work explains why the 'Automatically update' didn't work either: it means that your paragraphs have been manually formatted differently from the underlying styles. Eg, your numbered lists have been created by applying numbering directly, rather than by applying a style that includes numbering. "Ellen Finkelstein" wrote in message ... That definitely didn't work, although it unnumbered a couple of numbered lists. What is Ctrl+Q supposed to do? Ellen "Jezebel" wrote in message ... I thought it was too. Perhaps this is another of W2003's negative improvements. Try this: attach the new template, select the entire document and press Ctrl-Q. "Ellen Finkelstein" wrote in message ... In Word 2003, I want to attach a new template and have the styles in my document change to match the definitions of the new template. I have two templates that contain the same styles but with different definitions. I want to create a document based on one template, print it, then attach the 2nd template so that the styles change. (One document is for 8-1/2x11 b&3 printing and the other is to make a large poster in color.) But when I attach the 2nd template, even though the Automatically Update Document Styles check box is checked, the formatting of the text doesn't change to reflect the new definitions. I have to manually select each block of text and choose the style from the Styles drop-down list. That takes way too long! Is there any way to get the styles to update automatically when I attach a new template? I thought it was supposed to do this by itself. Ellen |
#7
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update styles per new template
Stefan,
I created the document using the 1st template. Then I changed some text content, but no styles, did a Save As, and then attached the new template. All the styles are still there. That is, all the text still has the same style names. That's why, if I select the text and re-select the style name that it already shows, I get the right formatting. But it doesn't happen automatically. I'm trying to create the same document, once for printing on 8-1/2x11 paper and once for printing on poster-size paper -- all the text is the same. By the way, one of the styles does change, for some weird reason. Ellen "Stefan Blom" wrote in message ... Attaching a new template certainly updates the styles (assuming that you check that option in the Templates and Add-Ins dialog box), but unless your document is actually formatted with the same styles as those present in the template, the text won't look any different after updating. If necessary, you can use EditReplace to find styles (or direct formatting) and replace with the proper styles from the template you are attaching. As soon as the proper styles are in fact applied, you can use CTRL+SPACEBAR to remove any font formatting (font name, font size, bold, italics, underline, etc.) not in style. And CTRL+Q removes paragraph formatting (numbering, indents, tabs, line spacing, space before, space after, paragraph borders, etc.) not in style. -- Stefan Blom "Ellen Finkelstein" wrote in message ... In Word 2003, I want to attach a new template and have the styles in my document change to match the definitions of the new template. I have two templates that contain the same styles but with different definitions. I want to create a document based on one template, print it, then attach the 2nd template so that the styles change. (One document is for 8-1/2x11 b&3 printing and the other is to make a large poster in color.) But when I attach the 2nd template, even though the Automatically Update Document Styles check box is checked, the formatting of the text doesn't change to reflect the new definitions. I have to manually select each block of text and choose the style from the Styles drop-down list. That takes way too long! Is there any way to get the styles to update automatically when I attach a new template? I thought it was supposed to do this by itself. Ellen |
#8
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update styles per new template
Hi, Ellen. In the menu you used to attach the new template, did you check the box for "Automatically update document styles"?
"Ellen Finkelstein" wrote: Stefan, I created the document using the 1st template. Then I changed some text content, but no styles, did a Save As, and then attached the new template. All the styles are still there. That is, all the text still has the same style names. That's why, if I select the text and re-select the style name that it already shows, I get the right formatting. But it doesn't happen automatically. I'm trying to create the same document, once for printing on 8-1/2x11 paper and once for printing on poster-size paper -- all the text is the same. By the way, one of the styles does change, for some weird reason. Ellen "Stefan Blom" wrote in message ... Attaching a new template certainly updates the styles (assuming that you check that option in the Templates and Add-Ins dialog box), but unless your document is actually formatted with the same styles as those present in the template, the text won't look any different after updating. If necessary, you can use EditReplace to find styles (or direct formatting) and replace with the proper styles from the template you are attaching. As soon as the proper styles are in fact applied, you can use CTRL+SPACEBAR to remove any font formatting (font name, font size, bold, italics, underline, etc.) not in style. And CTRL+Q removes paragraph formatting (numbering, indents, tabs, line spacing, space before, space after, paragraph borders, etc.) not in style. -- Stefan Blom "Ellen Finkelstein" wrote in message ... In Word 2003, I want to attach a new template and have the styles in my document change to match the definitions of the new template. I have two templates that contain the same styles but with different definitions. I want to create a document based on one template, print it, then attach the 2nd template so that the styles change. (One document is for 8-1/2x11 b&3 printing and the other is to make a large poster in color.) But when I attach the 2nd template, even though the Automatically Update Document Styles check box is checked, the formatting of the text doesn't change to reflect the new definitions. I have to manually select each block of text and choose the style from the Styles drop-down list. That takes way too long! Is there any way to get the styles to update automatically when I attach a new template? I thought it was supposed to do this by itself. Ellen |
#9
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update styles per new template
If the style is updated but does not change existing text until reapplied,
you have direct formatting on your text. Did you try Stefan's suggestion of using Ctrl-Q and Ctrl-Space bar? -- Margaret Aldis - Microsoft Word MVP Syntagma partnership site: http://www.syntagma.co.uk Word MVP FAQ site: http://www.word.mvps.org "Ellen Finkelstein" wrote in message ... Stefan, I created the document using the 1st template. Then I changed some text content, but no styles, did a Save As, and then attached the new template. All the styles are still there. That is, all the text still has the same style names. That's why, if I select the text and re-select the style name that it already shows, I get the right formatting. But it doesn't happen automatically. I'm trying to create the same document, once for printing on 8-1/2x11 paper and once for printing on poster-size paper -- all the text is the same. By the way, one of the styles does change, for some weird reason. Ellen "Stefan Blom" wrote in message ... Attaching a new template certainly updates the styles (assuming that you check that option in the Templates and Add-Ins dialog box), but unless your document is actually formatted with the same styles as those present in the template, the text won't look any different after updating. If necessary, you can use EditReplace to find styles (or direct formatting) and replace with the proper styles from the template you are attaching. As soon as the proper styles are in fact applied, you can use CTRL+SPACEBAR to remove any font formatting (font name, font size, bold, italics, underline, etc.) not in style. And CTRL+Q removes paragraph formatting (numbering, indents, tabs, line spacing, space before, space after, paragraph borders, etc.) not in style. -- Stefan Blom "Ellen Finkelstein" wrote in message ... In Word 2003, I want to attach a new template and have the styles in my document change to match the definitions of the new template. I have two templates that contain the same styles but with different definitions. I want to create a document based on one template, print it, then attach the 2nd template so that the styles change. (One document is for 8-1/2x11 b&3 printing and the other is to make a large poster in color.) But when I attach the 2nd template, even though the Automatically Update Document Styles check box is checked, the formatting of the text doesn't change to reflect the new definitions. I have to manually select each block of text and choose the style from the Styles drop-down list. That takes way too long! Is there any way to get the styles to update automatically when I attach a new template? I thought it was supposed to do this by itself. Ellen |
#10
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update styles per new template
Yes.
Ellen "garfield-n-odie" wrote in message ... Hi, Ellen. In the menu you used to attach the new template, did you check the box for "Automatically update document styles"? "Ellen Finkelstein" wrote: Stefan, I created the document using the 1st template. Then I changed some text content, but no styles, did a Save As, and then attached the new template. All the styles are still there. That is, all the text still has the same style names. That's why, if I select the text and re-select the style name that it already shows, I get the right formatting. But it doesn't happen automatically. I'm trying to create the same document, once for printing on 8-1/2x11 paper and once for printing on poster-size paper -- all the text is the same. By the way, one of the styles does change, for some weird reason. Ellen "Stefan Blom" wrote in message ... Attaching a new template certainly updates the styles (assuming that you check that option in the Templates and Add-Ins dialog box), but unless your document is actually formatted with the same styles as those present in the template, the text won't look any different after updating. If necessary, you can use EditReplace to find styles (or direct formatting) and replace with the proper styles from the template you are attaching. As soon as the proper styles are in fact applied, you can use CTRL+SPACEBAR to remove any font formatting (font name, font size, bold, italics, underline, etc.) not in style. And CTRL+Q removes paragraph formatting (numbering, indents, tabs, line spacing, space before, space after, paragraph borders, etc.) not in style. -- Stefan Blom "Ellen Finkelstein" wrote in message ... In Word 2003, I want to attach a new template and have the styles in my document change to match the definitions of the new template. I have two templates that contain the same styles but with different definitions. I want to create a document based on one template, print it, then attach the 2nd template so that the styles change. (One document is for 8-1/2x11 b&3 printing and the other is to make a large poster in color.) But when I attach the 2nd template, even though the Automatically Update Document Styles check box is checked, the formatting of the text doesn't change to reflect the new definitions. I have to manually select each block of text and choose the style from the Styles drop-down list. That takes way too long! Is there any way to get the styles to update automatically when I attach a new template? I thought it was supposed to do this by itself. Ellen |
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