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I have 2 tables I have created forms from. One is a Membership table, one a
Volunteers table. Some Members volunteer, but not all volunteers are members. Here's what I'm trying to accomplish: On the Member form, I have a Yes/No field to be checked if the person is also a volunteer. When this field is checked, I would like for it to open a form for me to put that person's volunteer info in (Area of Interest, Date, Adult or Junior, etc). I can actually get that to work. When I check the box it does open the Volunteer Form I created from the Volunteer table. Here's the problem though: When I do get the Volunteer Form open based on checking the box on the Member Form, it does let me put in info and pulls the member's ID number. However, when I try to add another member (by checking the box on the Member form), it does open the Volunteer form, but has whatever previous volunteer data I have entered in it. It will somehow keep only one record when I enter like this, so if I enter 10 volunteers and go view the Volunteers table based on those entries, I only have one entry in the table. Is there any way to: A. Have it pull the Member's ID number automatically to the Volunteer form by checking the Volunteer box? (ID could be entered manually if not). B. How can I get it to consider each one an individual entry, tied back to the person by ID number? Basically, in short form, I want to be able to check the box that says the member is a volunteer also on the member's form and have it open the volunteer's form, automatically putting the member's ID number in, then manually filling in the rest of the volunteer form, then having a close button that will close and return the member form. Any ideas? Thanks for all suggestions! |
#2
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If I may, I would like to suggest a slightly different table structure.
(Because a more flexible table structure will make your job of creating forms that work will be made easier). tblMember - MemberID - primary key FirstName LastName other fields tblInterestArea - InterestID - primary key InterestAreaName tblAgeGroup - AgeGroupID - primary key AgeGroupName tblMemberVolunteer MemberVolID - primary key MemberID - foreign key from member table InterestAreaID - foreign key from interest area table ( 1 to many) AgeGroupID - foreign key from age group table VolDate - date volunteered tblMember is related 1 to many to tblMemberVolunteer tlbInterestArea is a lookup table for tblMemberVolunteer tblAgeGroup is a lookup table for tblMemberVolunteer Jeanette Cunningham MS Access MVP -- Melbourne Victoria Australia "CRBI" wrote in message ... I have 2 tables I have created forms from. One is a Membership table, one a Volunteers table. Some Members volunteer, but not all volunteers are members. Here's what I'm trying to accomplish: On the Member form, I have a Yes/No field to be checked if the person is also a volunteer. When this field is checked, I would like for it to open a form for me to put that person's volunteer info in (Area of Interest, Date, Adult or Junior, etc). I can actually get that to work. When I check the box it does open the Volunteer Form I created from the Volunteer table. Here's the problem though: When I do get the Volunteer Form open based on checking the box on the Member Form, it does let me put in info and pulls the member's ID number. However, when I try to add another member (by checking the box on the Member form), it does open the Volunteer form, but has whatever previous volunteer data I have entered in it. It will somehow keep only one record when I enter like this, so if I enter 10 volunteers and go view the Volunteers table based on those entries, I only have one entry in the table. Is there any way to: A. Have it pull the Member's ID number automatically to the Volunteer form by checking the Volunteer box? (ID could be entered manually if not). B. How can I get it to consider each one an individual entry, tied back to the person by ID number? Basically, in short form, I want to be able to check the box that says the member is a volunteer also on the member's form and have it open the volunteer's form, automatically putting the member's ID number in, then manually filling in the rest of the volunteer form, then having a close button that will close and return the member form. Any ideas? Thanks for all suggestions! |
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