Alphabetizing text

I plan to scan a list of names and convert it into text which I will import
into Word 2002. Is there a way for Word to sort this list based on the
second word (which is the surname) in each line rather than the first word?

Thanks.

--

Jeff

Yes, provided it's *always* the second word, Word can search on "Word 2."
Sometimes you have to try several times to make it display this option,
however, and it helps to select a space as the field separator.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jeff" wrote in message
...
I plan to scan a list of names and convert it into text which I will
import
into Word 2002. Is there a way for Word to sort this list based on the
second word (which is the surname) in each line rather than the first
word?

Thanks.

--

Jeff

I'm not sure I understand. You say "search" but I am wondering if sort (not
search) can occur based on the second word. The only sort I can find in
Word is under "Table" and it does not have an option to use the second word
(that I can find).

Jeff

Suzanne S. Barnhill wrote:
Yes, provided it's *always* the second word, Word can search on "Word
2." Sometimes you have to try several times to make it display this
option, however, and it helps to select a space as the field
separator.


"Jeff" wrote in message
...
I plan to scan a list of names and convert it into text which I will
import into Word 2002. Is there a way for Word to sort this list
based on the second word (which is the surname) in each line rather
than the first word?

Thanks.

--

Jeff

This is a bit tricky to explain. The sort tool (table sort) by default
will show sort by paragraphs or fields when not used in a table. Select
'fields' and under 'options' set the field separator to space. This will
change 'fields' to Word1. Run the sort and quit the sort tool. Then run the
sort tool again and you should find that you now have further choices. As
Suzanne indicates, it can be a bit fiddly.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Jeff wrote:
I'm not sure I understand. You say "search" but I am wondering if
sort (not search) can occur based on the second word. The only sort
I can find in Word is under "Table" and it does not have an option to
use the second word (that I can find).

Jeff

Suzanne S. Barnhill wrote:
Yes, provided it's *always* the second word, Word can search on "Word
2." Sometimes you have to try several times to make it display this
option, however, and it helps to select a space as the field
separator.


"Jeff" wrote in message
...
I plan to scan a list of names and convert it into text which I will
import into Word 2002. Is there a way for Word to sort this list
based on the second word (which is the surname) in each line rather
than the first word?

Thanks.

--

Jeff

Aha! Thank you Graham.

Jeff

Graham Mayor wrote:
This is a bit tricky to explain. The sort tool (table sort) by
default will show sort by paragraphs or fields when not used in a
table. Select 'fields' and under 'options' set the field separator to
space. This will change 'fields' to Word1. Run the sort and quit the
sort tool. Then run the sort tool again and you should find that you
now have further choices. As Suzanne indicates, it can be a bit
fiddly.

Jeff wrote:
I'm not sure I understand. You say "search" but I am wondering if
sort (not search) can occur based on the second word. The only sort
I can find in Word is under "Table" and it does not have an option to
use the second word (that I can find).

Jeff

Suzanne S. Barnhill wrote:
Yes, provided it's *always* the second word, Word can search on
"Word 2." Sometimes you have to try several times to make it display
this
option, however, and it helps to select a space as the field
separator.


"Jeff" wrote in message
...
I plan to scan a list of names and convert it into text which I
will import into Word 2002. Is there a way for Word to sort this
list based on the second word (which is the surname) in each line
rather
than the first word?

Thanks.

--

Jeff

Yes, sorry, "search" was a typo (I think).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jeff" wrote in message
...
Aha! Thank you Graham.

Jeff

Graham Mayor wrote:
This is a bit tricky to explain. The sort tool (table sort) by
default will show sort by paragraphs or fields when not used in a
table. Select 'fields' and under 'options' set the field separator to
space. This will change 'fields' to Word1. Run the sort and quit the
sort tool. Then run the sort tool again and you should find that you
now have further choices. As Suzanne indicates, it can be a bit
fiddly.

Jeff wrote:
I'm not sure I understand. You say "search" but I am wondering if
sort (not search) can occur based on the second word. The only sort
I can find in Word is under "Table" and it does not have an option to
use the second word (that I can find).

Jeff

Suzanne S. Barnhill wrote:
Yes, provided it's *always* the second word, Word can search on
"Word 2." Sometimes you have to try several times to make it display
this
option, however, and it helps to select a space as the field
separator.


"Jeff" wrote in message
...
I plan to scan a list of names and convert it into text which I
will import into Word 2002. Is there a way for Word to sort this
list based on the second word (which is the surname) in each line
rather
than the first word?

Thanks.

--

Jeff