A question re corruption

Quite a lot has been written about avoiding corruption of documents, and
one piece of advice has been "do not save to A: from Word (though from
Explorer is okay). I habitually save to a memory stick/flash drive in
drive E and I would like to automate this with a VBA macro. Does anyone
have any information on why saving to A: from Word causes corruption,
and more importantly whether or not saving to E: poses the same danger?
Alternatively (and OT) is it possible to write a VBA (or other) Macro to
invoke this procedure from a hot key while in Windows Explorer (where I
currently do this manually)?

TIA

I could try to give you the reason I've been told - but probably would end
up phrasing it wrong. All I know is that it has to do with the temp files
created - and that it only takes a few more moments to do it correctly.

--

JoAnn Paules
MVP Microsoft [Publisher]



wrote in message ...
Quite a lot has been written about avoiding corruption of documents, and
one piece of advice has been "do not save to A: from Word (though from
Explorer is okay). I habitually save to a memory stick/flash drive in
drive E and I would like to automate this with a VBA macro. Does anyone
have any information on why saving to A: from Word causes corruption,
and more importantly whether or not saving to E: poses the same danger?
Alternatively (and OT) is it possible to write a VBA (or other) Macro to
invoke this procedure from a hot key while in Windows Explorer (where I
currently do this manually)?

TIA

The main problem with using floppies is that they don't offer much space.
Others are that they are a lot slower than disk access, and that the user
might take the medium out before everything has been written and temp files
have been cleaned up.

I have heard from Microsoft that they did a lot of work on the issues with
removable media (floppys, memory sticks...) in recent versions, and that it
is less problematic today.
Personally I still avoid to work on removeable media (including to open/save
files on them directly from Word).

You could write a macro, but I'm not sure it is worth the trouble. You can
copy the file path from Word's File dialogs (right-click on the file,
Properties Location), and paste it into the Explorer.

Greetings,
Klaus



schrieb im Newsbeitrag
...
Quite a lot has been written about avoiding corruption of documents, and
one piece of advice has been "do not save to A: from Word (though from
Explorer is okay). I habitually save to a memory stick/flash drive in
drive E and I would like to automate this with a VBA macro. Does anyone
have any information on why saving to A: from Word causes corruption,
and more importantly whether or not saving to E: poses the same danger?
Alternatively (and OT) is it possible to write a VBA (or other) Macro to
invoke this procedure from a hot key while in Windows Explorer (where I
currently do this manually)?

TIA

The reasons were mainly that floppies are (relatively) VERY slow to read or
write and not the most reliable media. When Word saves (especially in older
versions), it needs to build up the saved file and it does this by creating
a temporary file in the target folder gradually adding or overwriting bits
until it has a complete file. This is then rewritten and saved as the
document file. But the temp file is locked and active until the document is
fully closed and Word/Windows releases the temp file.

Problems become serious if the file is fairly large or the floppy is
partially filled because the document file and the temp files may have
insufficient room to co-exist on the floppy. To make matters worse,
simultaneous reading and writing to the floppy is happening at the very slow
rate of the floppy drive.

So all in all, it was hardly surprising that floppies were a disaster with
Word! The best and safest solution for you is to write your macro to save
the file to the main HDD and then COPY or MOVE it to the mem stick.

Although Word is not so demanding these days, problems still do occur. I
have a colleague who has now twice corrupted large documents using a memory
stick to move between home and work to continue working on a document.

You now know the risks!

--
Terry Farrell - Word MVP
http://word.mvps.org/

wrote in message ...
: Quite a lot has been written about avoiding corruption of documents, and
: one piece of advice has been "do not save to A: from Word (though from
: Explorer is okay). I habitually save to a memory stick/flash drive in
: drive E and I would like to automate this with a VBA macro. Does anyone
: have any information on why saving to A: from Word causes corruption,
: and more importantly whether or not saving to E: poses the same danger?
: Alternatively (and OT) is it possible to write a VBA (or other) Macro to
: invoke this procedure from a hot key while in Windows Explorer (where I
: currently do this manually)?
:
: TIA

Thank you, Terry. I had part of it right but you said it ever so much better
than I would have.

--

JoAnn Paules
MVP Microsoft [Publisher]



"TF" terryfarrell%40%6d%73%6e%2ecom wrote in message
...
The reasons were mainly that floppies are (relatively) VERY slow to read
or
write and not the most reliable media. When Word saves (especially in
older
versions), it needs to build up the saved file and it does this by
creating
a temporary file in the target folder gradually adding or overwriting bits
until it has a complete file. This is then rewritten and saved as the
document file. But the temp file is locked and active until the document
is
fully closed and Word/Windows releases the temp file.

Problems become serious if the file is fairly large or the floppy is
partially filled because the document file and the temp files may have
insufficient room to co-exist on the floppy. To make matters worse,
simultaneous reading and writing to the floppy is happening at the very
slow
rate of the floppy drive.

So all in all, it was hardly surprising that floppies were a disaster with
Word! The best and safest solution for you is to write your macro to save
the file to the main HDD and then COPY or MOVE it to the mem stick.

Although Word is not so demanding these days, problems still do occur. I
have a colleague who has now twice corrupted large documents using a
memory
stick to move between home and work to continue working on a document.

You now know the risks!

--
Terry Farrell - Word MVP
http://word.mvps.org/

wrote in message ...
: Quite a lot has been written about avoiding corruption of documents, and
: one piece of advice has been "do not save to A: from Word (though from
: Explorer is okay). I habitually save to a memory stick/flash drive in
: drive E and I would like to automate this with a VBA macro. Does anyone
: have any information on why saving to A: from Word causes corruption,
: and more importantly whether or not saving to E: poses the same danger?
: Alternatively (and OT) is it possible to write a VBA (or other) Macro to
: invoke this procedure from a hot key while in Windows Explorer (where I
: currently do this manually)?
:
: TIA

I take it that you all see no problem in copying and pasting within
Windows Explorer then (rather than via a Macro in Word). Or, another
thought, can one access Windows Explorer from Word, do it there, and
come back again - all in a Macro?


TF wrote:

The reasons were mainly that floppies are (relatively) VERY slow to read or
write and not the most reliable media. When Word saves (especially in older
versions), it needs to build up the saved file and it does this by creating
a temporary file in the target folder gradually adding or overwriting bits
until it has a complete file. This is then rewritten and saved as the
document file. But the temp file is locked and active until the document is
fully closed and Word/Windows releases the temp file.

Problems become serious if the file is fairly large or the floppy is
partially filled because the document file and the temp files may have
insufficient room to co-exist on the floppy. To make matters worse,
simultaneous reading and writing to the floppy is happening at the very slow
rate of the floppy drive.

So all in all, it was hardly surprising that floppies were a disaster with
Word! The best and safest solution for you is to write your macro to save
the file to the main HDD and then COPY or MOVE it to the mem stick.

Although Word is not so demanding these days, problems still do occur. I
have a colleague who has now twice corrupted large documents using a memory
stick to move between home and work to continue working on a document.

You now know the risks!

--
Terry Farrell - Word MVP
http://word.mvps.org/

wrote in message ...
: Quite a lot has been written about avoiding corruption of documents, and
: one piece of advice has been "do not save to A: from Word (though from
: Explorer is okay). I habitually save to a memory stick/flash drive in
: drive E and I would like to automate this with a VBA macro. Does anyone
: have any information on why saving to A: from Word causes corruption,
: and more importantly whether or not saving to E: poses the same danger?
: Alternatively (and OT) is it possible to write a VBA (or other) Macro to
: invoke this procedure from a hot key while in Windows Explorer (where I
: currently do this manually)?
:
: TIA

No, because the file is then closed. There should also not be any problem
using a macro to copy a closed file.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

wrote in message ...
I take it that you all see no problem in copying and pasting within
Windows Explorer then (rather than via a Macro in Word). Or, another
thought, can one access Windows Explorer from Word, do it there, and
come back again - all in a Macro?


TF wrote:

The reasons were mainly that floppies are (relatively) VERY slow to read
or
write and not the most reliable media. When Word saves (especially in
older
versions), it needs to build up the saved file and it does this by
creating
a temporary file in the target folder gradually adding or overwriting
bits
until it has a complete file. This is then rewritten and saved as the
document file. But the temp file is locked and active until the document
is
fully closed and Word/Windows releases the temp file.

Problems become serious if the file is fairly large or the floppy is
partially filled because the document file and the temp files may have
insufficient room to co-exist on the floppy. To make matters worse,
simultaneous reading and writing to the floppy is happening at the very
slow
rate of the floppy drive.

So all in all, it was hardly surprising that floppies were a disaster
with
Word! The best and safest solution for you is to write your macro to save
the file to the main HDD and then COPY or MOVE it to the mem stick.

Although Word is not so demanding these days, problems still do occur. I
have a colleague who has now twice corrupted large documents using a
memory
stick to move between home and work to continue working on a document.

You now know the risks!

--
Terry Farrell - Word MVP
http://word.mvps.org/

wrote in message ...
: Quite a lot has been written about avoiding corruption of documents,
and
: one piece of advice has been "do not save to A: from Word (though from
: Explorer is okay). I habitually save to a memory stick/flash drive in
: drive E and I would like to automate this with a VBA macro. Does
anyone
: have any information on why saving to A: from Word causes corruption,
: and more importantly whether or not saving to E: poses the same danger?
: Alternatively (and OT) is it possible to write a VBA (or other) Macro
to
: invoke this procedure from a hot key while in Windows Explorer (where I
: currently do this manually)?
:
: TIA

You can also do it from the File, Open or File, SaVeAs dialog from Word.
Right-click on the file and use Sent To, Drive X.

Terry

wrote in message ...
:I take it that you all see no problem in copying and pasting within
: Windows Explorer then (rather than via a Macro in Word). Or, another
: thought, can one access Windows Explorer from Word, do it there, and
: come back again - all in a Macro?
:
:
: TF wrote:
:
: The reasons were mainly that floppies are (relatively) VERY slow to read
or
: write and not the most reliable media. When Word saves (especially in
older
: versions), it needs to build up the saved file and it does this by
creating
: a temporary file in the target folder gradually adding or overwriting
bits
: until it has a complete file. This is then rewritten and saved as the
: document file. But the temp file is locked and active until the document
is
: fully closed and Word/Windows releases the temp file.
:
: Problems become serious if the file is fairly large or the floppy is
: partially filled because the document file and the temp files may have
: insufficient room to co-exist on the floppy. To make matters worse,
: simultaneous reading and writing to the floppy is happening at the very
slow
: rate of the floppy drive.
:
: So all in all, it was hardly surprising that floppies were a disaster
with
: Word! The best and safest solution for you is to write your macro to
save
: the file to the main HDD and then COPY or MOVE it to the mem stick.
:
: Although Word is not so demanding these days, problems still do occur. I
: have a colleague who has now twice corrupted large documents using a
memory
: stick to move between home and work to continue working on a document.
:
: You now know the risks!
:
: --
: Terry Farrell - Word MVP
: http://word.mvps.org/
:
: wrote in message
...
: : Quite a lot has been written about avoiding corruption of documents,
and
: : one piece of advice has been "do not save to A: from Word (though from
: : Explorer is okay). I habitually save to a memory stick/flash drive in
: : drive E and I would like to automate this with a VBA macro. Does
anyone
: : have any information on why saving to A: from Word causes corruption,
: : and more importantly whether or not saving to E: poses the same
danger?
: : Alternatively (and OT) is it possible to write a VBA (or other) Macro
to
: : invoke this procedure from a hot key while in Windows Explorer (where
I
: : currently do this manually)?
: :
: : TIA

Sorry Guys, now I'm really confused! Surely it has been said here that
saving to A: or even E: direct from Word is likely to cause corruption.
Therefore 'save as' is not right (which is what I used to do). But
copying from C: to E: under Windows Explorer is OK away from Word. Then
my question was: can we use a macro in Word to get temporarily out of it
to Windows Explorer and then do the copy and then return, like System
used to get you out of BASIC (shows age g) and let you do things in
DOS and then return.

Alternatively, can I make some form of macro that will operate from a
hot key when in Windows Explorer? BTW, I have got VB5. This would be
OK as I spend a lot of time in Explorer...

TF wrote:

You can also do it from the File, Open or File, SaVeAs dialog from Word.
Right-click on the file and use Sent To, Drive X.

Terry

wrote in message ...
:I take it that you all see no problem in copying and pasting within
: Windows Explorer then (rather than via a Macro in Word). Or, another
: thought, can one access Windows Explorer from Word, do it there, and
: come back again - all in a Macro?
:
:
: TF wrote:
:
: The reasons were mainly that floppies are (relatively) VERY slow to read
or
: write and not the most reliable media. When Word saves (especially in
older
: versions), it needs to build up the saved file and it does this by
creating
: a temporary file in the target folder gradually adding or overwriting
bits
: until it has a complete file. This is then rewritten and saved as the
: document file. But the temp file is locked and active until the document
is
: fully closed and Word/Windows releases the temp file.
:
: Problems become serious if the file is fairly large or the floppy is
: partially filled because the document file and the temp files may have
: insufficient room to co-exist on the floppy. To make matters worse,
: simultaneous reading and writing to the floppy is happening at the very
slow
: rate of the floppy drive.
:
: So all in all, it was hardly surprising that floppies were a disaster
with
: Word! The best and safest solution for you is to write your macro to
save
: the file to the main HDD and then COPY or MOVE it to the mem stick.
:
: Although Word is not so demanding these days, problems still do occur. I
: have a colleague who has now twice corrupted large documents using a
memory
: stick to move between home and work to continue working on a document.
:
: You now know the risks!
:
: --
: Terry Farrell - Word MVP
: http://word.mvps.org/
:
: wrote in message
...
: : Quite a lot has been written about avoiding corruption of documents,
and
: : one piece of advice has been "do not save to A: from Word (though from
: : Explorer is okay). I habitually save to a memory stick/flash drive in
: : drive E and I would like to automate this with a VBA macro. Does
anyone
: : have any information on why saving to A: from Word causes corruption,
: : and more importantly whether or not saving to E: poses the same
danger?
: : Alternatively (and OT) is it possible to write a VBA (or other) Macro
to
: : invoke this procedure from a hot key while in Windows Explorer (where
I
: : currently do this manually)?
: :
: : TIA

If the document is closed, you can right-click on the filename in Word's
File Open dialog and use Send To to send (copy) it to any drive (or any
other location). that's on your Send To menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

wrote in message ...
Sorry Guys, now I'm really confused! Surely it has been said here that
saving to A: or even E: direct from Word is likely to cause corruption.
Therefore 'save as' is not right (which is what I used to do). But
copying from C: to E: under Windows Explorer is OK away from Word. Then
my question was: can we use a macro in Word to get temporarily out of it
to Windows Explorer and then do the copy and then return, like System
used to get you out of BASIC (shows age g) and let you do things in
DOS and then return.

Alternatively, can I make some form of macro that will operate from a
hot key when in Windows Explorer? BTW, I have got VB5. This would be
OK as I spend a lot of time in Explorer...

TF wrote:

You can also do it from the File, Open or File, SaVeAs dialog from Word.
Right-click on the file and use Sent To, Drive X.

Terry

wrote in message
...
:I take it that you all see no problem in copying and pasting within
: Windows Explorer then (rather than via a Macro in Word). Or, another
: thought, can one access Windows Explorer from Word, do it there, and
: come back again - all in a Macro?
:
:
: TF wrote:
:
: The reasons were mainly that floppies are (relatively) VERY slow to
read
or
: write and not the most reliable media. When Word saves (especially
in
older
: versions), it needs to build up the saved file and it does this by
creating
: a temporary file in the target folder gradually adding or
overwriting
bits
: until it has a complete file. This is then rewritten and saved as
the
: document file. But the temp file is locked and active until the
document
is
: fully closed and Word/Windows releases the temp file.
:
: Problems become serious if the file is fairly large or the floppy is
: partially filled because the document file and the temp files may
have
: insufficient room to co-exist on the floppy. To make matters worse,
: simultaneous reading and writing to the floppy is happening at the
very
slow
: rate of the floppy drive.
:
: So all in all, it was hardly surprising that floppies were a
disaster
with
: Word! The best and safest solution for you is to write your macro to
save
: the file to the main HDD and then COPY or MOVE it to the mem stick.
:
: Although Word is not so demanding these days, problems still do
occur. I
: have a colleague who has now twice corrupted large documents using a
memory
: stick to move between home and work to continue working on a
document.
:
: You now know the risks!
:
: --
: Terry Farrell - Word MVP
: http://word.mvps.org/
:
: wrote in message
...
: : Quite a lot has been written about avoiding corruption of
documents,
and
: : one piece of advice has been "do not save to A: from Word (though
from
: : Explorer is okay). I habitually save to a memory stick/flash
drive in
: : drive E and I would like to automate this with a VBA macro. Does
anyone
: : have any information on why saving to A: from Word causes
corruption,
: : and more importantly whether or not saving to E: poses the same
danger?
: : Alternatively (and OT) is it possible to write a VBA (or other)
Macro
to
: : invoke this procedure from a hot key while in Windows Explorer
(where
I
: : currently do this manually)?
: :
: : TIA