A Microsoft Office (Excel, Word) forum. OfficeFrustration

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » OfficeFrustration forum » Microsoft Word » Formatting Long Documents
Site Map Home Register Authors List Search Today's Posts Mark Forums Read  

Document Won't Accept or Reject Changes



 
 
Thread Tools Display Modes
  #1  
Old January 19th, 2005, 11:13 PM
Becky Carter Hickman-Jones
external usenet poster
 
Posts: n/a
Default Document Won't Accept or Reject Changes

I have a lengthy document that has been passed around to a couple of
different people. The document was written by one person using Word XP; he
sent it to me for editing and formatting in Word XP; I sent it off to
another person (Word XP) who enabled Track Changes/Reviewing (whatever you
want to call it these days) and then made changes; she then passed it off to
two other people (unknown versions) who added their comments and
recommendations.

Now the document has returned to me for editing, and while I can turn off
track changes, because I hate it, I cannot accept or reject any of the
changes. All of the suggestions remain colored and either underlined or
struck through. On the Reviewing toolbar, I have changed the view from
Original to Final, and nothing changes in the text display. When I show
Final, all of the red and blue text is still there. When I click the forward
and backward arrows in the Reviewing toolbar, Word tells me that there are
no other changes to be reviewed when clearly they are everywhere!

I have tried saving the document in a different format and then back to Word
XP. I have tried changing the compatibility of the document (Tools
Options). Nothing works. It's like the changes have been locked, like one
can lock a field to prevent it from being updated. I'll have to manually
edit each instance and reformat the whole document because of this.

Can anyone explain this behavior or provide a workaround? I have never seen
this happen before, but I wouldn't put it past Word to make a mess of
things!! Another reason not to use track changes!!

Thanks,
Beck


  #2  
Old January 20th, 2005, 01:24 AM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Easy explanation: the people you sent this to don't know how to use Track
Changes and have applied the formatting as direct font formatting. If you
use Reveal Formatting, you'll doubtless see the evidence of this. (I would
think the document might have been protected for tracked changes, but I
would not expect Word to fail to "see" these changes even if you couldn't
accept or reject them.)

Before you tear out your last hair, see if you can figure out any formatting
that has been consistently used for deletions; search for text formatted
with that formatting and replace it with nothing. Then search for text
formatted as additions and remove the font formatting. sigh

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Becky Carter Hickman-Jones" wrote in message
...
I have a lengthy document that has been passed around to a couple of
different people. The document was written by one person using Word XP; he
sent it to me for editing and formatting in Word XP; I sent it off to
another person (Word XP) who enabled Track Changes/Reviewing (whatever you
want to call it these days) and then made changes; she then passed it off

to
two other people (unknown versions) who added their comments and
recommendations.

Now the document has returned to me for editing, and while I can turn off
track changes, because I hate it, I cannot accept or reject any of the
changes. All of the suggestions remain colored and either underlined or
struck through. On the Reviewing toolbar, I have changed the view from
Original to Final, and nothing changes in the text display. When I show
Final, all of the red and blue text is still there. When I click the

forward
and backward arrows in the Reviewing toolbar, Word tells me that there are
no other changes to be reviewed when clearly they are everywhere!

I have tried saving the document in a different format and then back to

Word
XP. I have tried changing the compatibility of the document (Tools
Options). Nothing works. It's like the changes have been locked, like one
can lock a field to prevent it from being updated. I'll have to manually
edit each instance and reformat the whole document because of this.

Can anyone explain this behavior or provide a workaround? I have never

seen
this happen before, but I wouldn't put it past Word to make a mess of
things!! Another reason not to use track changes!!

Thanks,
Beck



  #3  
Old January 20th, 2005, 11:21 PM
Becky Carter Hickman-Jones
external usenet poster
 
Posts: n/a
Default

Thank you, Suzanne,

It's a trying process with some people who think they're masters...even I
have to look at the manual from time to time.

I ended up doing just that with this document, and I gave a brief but
tedious lecture to the author on this topic.

Beck

"Suzanne S. Barnhill" wrote in message
...
Easy explanation: the people you sent this to don't know how to use Track
Changes and have applied the formatting as direct font formatting. If you
use Reveal Formatting, you'll doubtless see the evidence of this. (I would
think the document might have been protected for tracked changes, but I
would not expect Word to fail to "see" these changes even if you couldn't
accept or reject them.)

Before you tear out your last hair, see if you can figure out any

formatting
that has been consistently used for deletions; search for text formatted
with that formatting and replace it with nothing. Then search for text
formatted as additions and remove the font formatting. sigh

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup

so
all may benefit.



  #4  
Old January 21st, 2005, 07:06 PM
Mark Jerde
external usenet poster
 
Posts: n/a
Default

Becky Carter Hickman-Jones wrote:

It's a trying process with some people who think they're
masters...


Agreed. I got back a 200+ page doc where the other editors changed all the
autonumbered headers & paragraphs (e.g. 8.3.4.7) to their hardcoded values.

-- Mark


  #5  
Old January 29th, 2005, 12:23 AM
June
external usenet poster
 
Posts: n/a
Default

Becky, this isn't much help, but I had the same
experience with Tracking and it was on my original
document...so even with no stew of formats, I couldn't
get rid of it and finally had to call Microsoft. I know
that's not why you contacted this group, but I just
wanted to let you know that I tried the kind suggestions
given me and nothing worked, so I ended up calling. it's
a horrible program.
-----Original Message-----
I have a lengthy document that has been passed around to

a couple of
different people. The document was written by one person

using Word XP; he
sent it to me for editing and formatting in Word XP; I

sent it off to
another person (Word XP) who enabled Track

Changes/Reviewing (whatever you
want to call it these days) and then made changes; she

then passed it off to
two other people (unknown versions) who added their

comments and
recommendations.

Now the document has returned to me for editing, and

while I can turn off
track changes, because I hate it, I cannot accept or

reject any of the
changes. All of the suggestions remain colored and

either underlined or
struck through. On the Reviewing toolbar, I have changed

the view from
Original to Final, and nothing changes in the text

display. When I show
Final, all of the red and blue text is still there. When

I click the forward
and backward arrows in the Reviewing toolbar, Word tells

me that there are
no other changes to be reviewed when clearly they are

everywhere!

I have tried saving the document in a different format

and then back to Word
XP. I have tried changing the compatibility of the

document (Tools
Options). Nothing works. It's like the changes have been

locked, like one
can lock a field to prevent it from being updated. I'll

have to manually
edit each instance and reformat the whole document

because of this.

Can anyone explain this behavior or provide a

workaround? I have never seen
this happen before, but I wouldn't put it past Word to

make a mess of
things!! Another reason not to use track changes!!

Thanks,
Beck


.

  #6  
Old January 29th, 2005, 01:46 AM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Becky's problem is that the other users didn't actually use Track
Changes--just formatted the text with colors and underlines and other direct
formatting. So of course Word can't accept or reject (or even find) the
changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"June" wrote in message
...
Becky, this isn't much help, but I had the same
experience with Tracking and it was on my original
document...so even with no stew of formats, I couldn't
get rid of it and finally had to call Microsoft. I know
that's not why you contacted this group, but I just
wanted to let you know that I tried the kind suggestions
given me and nothing worked, so I ended up calling. it's
a horrible program.
-----Original Message-----
I have a lengthy document that has been passed around to

a couple of
different people. The document was written by one person

using Word XP; he
sent it to me for editing and formatting in Word XP; I

sent it off to
another person (Word XP) who enabled Track

Changes/Reviewing (whatever you
want to call it these days) and then made changes; she

then passed it off to
two other people (unknown versions) who added their

comments and
recommendations.

Now the document has returned to me for editing, and

while I can turn off
track changes, because I hate it, I cannot accept or

reject any of the
changes. All of the suggestions remain colored and

either underlined or
struck through. On the Reviewing toolbar, I have changed

the view from
Original to Final, and nothing changes in the text

display. When I show
Final, all of the red and blue text is still there. When

I click the forward
and backward arrows in the Reviewing toolbar, Word tells

me that there are
no other changes to be reviewed when clearly they are

everywhere!

I have tried saving the document in a different format

and then back to Word
XP. I have tried changing the compatibility of the

document (Tools
Options). Nothing works. It's like the changes have been

locked, like one
can lock a field to prevent it from being updated. I'll

have to manually
edit each instance and reformat the whole document

because of this.

Can anyone explain this behavior or provide a

workaround? I have never seen
this happen before, but I wouldn't put it past Word to

make a mess of
things!! Another reason not to use track changes!!

Thanks,
Beck


.


 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is Off
HTML code is Off
Forum Jump

Similar Threads
Thread Thread Starter Forum Replies Last Post
Can you save individual document pages as seperate word files? kersterlm Mailmerge 3 December 16th, 2004 10:35 PM
Merging to Multiple Document Files RMort Mailmerge 1 November 20th, 2004 01:59 AM
Help.. I can't get rid of Track Changes feature!!!! ValerieSyn General Discussion 20 November 8th, 2004 08:35 PM
Selecting the right document Beth Melton New Users 0 November 4th, 2004 07:39 PM
Enabling menu commands after protecting a document tdtoolman General Discussion 3 July 6th, 2004 07:21 PM


All times are GMT +1. The time now is 05:43 PM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright ©2004-2024 OfficeFrustration.
The comments are property of their posters.