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#1
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What should I set for Primary Key
I am trying to create an Account Reconciliation Databse which will compare
two tables. Two tables are Bank and Ledger. Both tables have same fields. Users will import bank file to bank table and general ledger file to ledger table. Since both tables haave the same fields, what should I do with Primary key? My queries are running against both tables, such as Match Query, UnMatched Query. Suggestions? Thank you. -- Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/200703/1 |
#2
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What should I set for Primary Key
A primary key is something that uniquely identifies a record. You
will have two, one in each table, but they will be the same. Cheers, Jason Lepack On Mar 4, 10:29 am, "accessuser via AccessMonster.com" u28669@uwe wrote: I am trying to create an Account Reconciliation Databse which will compare two tables. Two tables are Bank and Ledger. Both tables have same fields. Users will import bank file to bank table and general ledger file to ledger table. Since both tables haave the same fields, what should I do with Primary key? My queries are running against both tables, such as Match Query, UnMatched Query. Suggestions? Thank you. -- Message posted via AccessMonster.comhttp://www.accessmonster.com/Uwe/Forums.aspx/access-tablesdbdesign/20... |
#3
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What should I set for Primary Key
you can't link two primary keys, right? only primary key to foreign key,
isn't it right?? thanks Jason Lepack wrote: A primary key is something that uniquely identifies a record. You will have two, one in each table, but they will be the same. Cheers, Jason Lepack On Mar 4, 10:29 am, "accessuser via AccessMonster.com" u28669@uwe wrote: I am trying to create an Account Reconciliation Databse which will compare two tables. Two tables are Bank and Ledger. Both tables have same fields. [quoted text clipped - 7 lines] -- Message posted via AccessMonster.comhttp://www.accessmonster.com/Uwe/Forums.aspx/access-tablesdbdesign/20... -- Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/200703/1 |
#4
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What should I set for Primary Key
The definition of a Foreign Key is that it is a Primary Key in another
table. Therefore you link the two primary keys and they are both Primary and Foreign Keys. On Mar 5, 8:00 am, "accessuser via AccessMonster.com" u28669@uwe wrote: you can't link two primary keys, right? only primary key to foreign key, isn't it right?? thanks Jason Lepack wrote: A primary key is something that uniquely identifies a record. You will have two, one in each table, but they will be the same. Cheers, Jason Lepack On Mar 4, 10:29 am, "accessuser via AccessMonster.com" u28669@uwe wrote: I am trying to create an Account Reconciliation Databse which will compare two tables. Two tables are Bank and Ledger. Both tables have same fields. [quoted text clipped - 7 lines] -- Message posted via AccessMonster.comhttp://www.accessmonster.com/Uwe/Forums.aspx/access-tablesdbdesign/20... -- Message posted via AccessMonster.comhttp://www.accessmonster.com/Uwe/Forums.aspx/access-tablesdbdesign/20... |
#5
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What should I set for Primary Key
How is a record in one table associated with a record in another table?
Account number? If so, is the account number the primary key? You may have heard that you can't create a relationship between two autonumber fields, which is true for all practical purposes. I believe that you can create a one-to-one relationship between two non-autonumber PK fields, but your questions lead me to wonder how you go about entering data into the two tables. Perhaps Bank and Ledger are standard terms with specific meanings in accounting or something, but if so I am unfamiliar with their usage. Are they intended to be identical tables that are being reconciled by mean of double data entry, or something like that? "accessuser via AccessMonster.com" u28669@uwe wrote in message news:6eba07c59a848@uwe... you can't link two primary keys, right? only primary key to foreign key, isn't it right?? thanks Jason Lepack wrote: A primary key is something that uniquely identifies a record. You will have two, one in each table, but they will be the same. Cheers, Jason Lepack On Mar 4, 10:29 am, "accessuser via AccessMonster.com" u28669@uwe wrote: I am trying to create an Account Reconciliation Databse which will compare two tables. Two tables are Bank and Ledger. Both tables have same fields. [quoted text clipped - 7 lines] -- Message posted via AccessMonster.comhttp://www.accessmonster.com/Uwe/Forums.aspx/access-tablesdbdesign/20... -- Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/200703/1 |
#6
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What should I set for Primary Key
User will import their Bank files (cleared items) to Bank table. and input
their own record (general ledger) items to Ledger table. Both tables have same fields. "Account #" "Date" "Check #" "Amount" "Description" "Status" User will run a command called "Match" and two files will run against each other and list the ones that matches from both table, criteria based on check # and amount. The ones that do not match will be listed under "UnMatched" I did some testing, and then i set the Bank table "Check #" as the primary key,, and just let the Ledger Table have an ID primary key which doesn't do anything for me. I dont know if i should delete it or just have a pk assigned. How do you set PKs for two tables with same field, and contain mostly the same information? Thanks. BruceM wrote: How is a record in one table associated with a record in another table? Account number? If so, is the account number the primary key? You may have heard that you can't create a relationship between two autonumber fields, which is true for all practical purposes. I believe that you can create a one-to-one relationship between two non-autonumber PK fields, but your questions lead me to wonder how you go about entering data into the two tables. Perhaps Bank and Ledger are standard terms with specific meanings in accounting or something, but if so I am unfamiliar with their usage. Are they intended to be identical tables that are being reconciled by mean of double data entry, or something like that? you can't link two primary keys, right? only primary key to foreign key, isn't it right?? [quoted text clipped - 17 lines] Message posted via AccessMonster.comhttp://www.accessmonster.com/Uwe/Forums.aspx/access-tablesdbdesign/20... -- Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/200703/1 |
#7
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What should I set for Primary Key
I doubt that Check# will make a good PK, at least not if you mean what is
usually meant by Check#. Two customers could have the same check number. It looks to me as if you have two separate entities in this table: Account and Check. Each Account will have many checks. The usual setup would be to have an Account table containing account information such as Number, Name, Address, and so forth. A related table would contain information about individual checks. tblAccount AccountID (PK) This could be the account number Name etc. tblLedger LedgerID (PK) AccountID (foreign key) CheckNumber CheckDate CheckAmount etc. There is a one-to-many relationship between Accounts and Checks. tblLedger is much as you have described, but I don't see how you can create a PK from the existing fields except by something like combining CheckNumber and AccountID into a compound key, unless this is a database to be used by a single user to reconcile a single account, in which case CheckNumber could serve as the PK. If this is a database for reconciling a statement with a customer's own records, you could have two subforms on the account form: one for the imported information and one for the input information, which could be compared to a record on the imported data subform. "accessuser via AccessMonster.com" u28669@uwe wrote in message news:6ebc6960d4fd9@uwe... User will import their Bank files (cleared items) to Bank table. and input their own record (general ledger) items to Ledger table. Both tables have same fields. "Account #" "Date" "Check #" "Amount" "Description" "Status" User will run a command called "Match" and two files will run against each other and list the ones that matches from both table, criteria based on check # and amount. The ones that do not match will be listed under "UnMatched" I did some testing, and then i set the Bank table "Check #" as the primary key,, and just let the Ledger Table have an ID primary key which doesn't do anything for me. I dont know if i should delete it or just have a pk assigned. How do you set PKs for two tables with same field, and contain mostly the same information? Thanks. BruceM wrote: How is a record in one table associated with a record in another table? Account number? If so, is the account number the primary key? You may have heard that you can't create a relationship between two autonumber fields, which is true for all practical purposes. I believe that you can create a one-to-one relationship between two non-autonumber PK fields, but your questions lead me to wonder how you go about entering data into the two tables. Perhaps Bank and Ledger are standard terms with specific meanings in accounting or something, but if so I am unfamiliar with their usage. Are they intended to be identical tables that are being reconciled by mean of double data entry, or something like that? you can't link two primary keys, right? only primary key to foreign key, isn't it right?? [quoted text clipped - 17 lines] Message posted via AccessMonster.comhttp://www.accessmonster.com/Uwe/Forums.aspx/access-tablesdbdesign/20... -- Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/200703/1 |
#8
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What should I set for Primary Key
Sorry, I should have explained myself more clear. This database will be used
by single customer, one account only. Both ledger and bank tables might have same repeatitive account numbers. That's why i can't set it as PK. I hope i am on the right track by setting it to check_num before i go deeper with this database. i dont want to do everything over again. Is it ok to use underscore for field name, such as check_num? I used the check # before and seems to mess up my VBA codes. Thansk. BruceM wrote: I doubt that Check# will make a good PK, at least not if you mean what is usually meant by Check#. Two customers could have the same check number. It looks to me as if you have two separate entities in this table: Account and Check. Each Account will have many checks. The usual setup would be to have an Account table containing account information such as Number, Name, Address, and so forth. A related table would contain information about individual checks. tblAccount AccountID (PK) This could be the account number Name etc. tblLedger LedgerID (PK) AccountID (foreign key) CheckNumber CheckDate CheckAmount etc. There is a one-to-many relationship between Accounts and Checks. tblLedger is much as you have described, but I don't see how you can create a PK from the existing fields except by something like combining CheckNumber and AccountID into a compound key, unless this is a database to be used by a single user to reconcile a single account, in which case CheckNumber could serve as the PK. If this is a database for reconciling a statement with a customer's own records, you could have two subforms on the account form: one for the imported information and one for the input information, which could be compared to a record on the imported data subform. User will import their Bank files (cleared items) to Bank table. and input [quoted text clipped - 47 lines] Message posted via AccessMonster.comhttp://www.accessmonster.com/Uwe/Forums.aspx/access-tablesdbdesign/20... -- Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/200703/1 |
#9
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What should I set for Primary Key
It is best to use only alphanumeric characters (no spaces) and underscores
for names. Symbols such as number signs often have other meanings in Access, and can send the code in unexpected directions. Underscores are fine. If both the ledger and bank tables have repetitive account numbers then I expect they almost surely have or will have repetitive check numbers. If the ledger and bank tables contain the account number over and over it may be that the structure is not normalized properly (and data are being stored redundantly). If a single customer is importing just his or her information into the table, how is other account information excluded? Or do you mean that a customer may have several accounts, all of which are to be included in the imported information? If so, isn't there a chance that two checking accounts could have the same check number? Any value that is guaranteed to be unique may be used as the PK; I'm just asking if CheckNumber is that field. If the top level of the database is the customer then it may not be redundant to store the AccountNumber, since each customer may have several accounts, each of which has its own list of transactions. Without knowing "accessuser via AccessMonster.com" u28669@uwe wrote in message news:6ecadc795e035@uwe... Sorry, I should have explained myself more clear. This database will be used by single customer, one account only. Both ledger and bank tables might have same repeatitive account numbers. That's why i can't set it as PK. I hope i am on the right track by setting it to check_num before i go deeper with this database. i dont want to do everything over again. Is it ok to use underscore for field name, such as check_num? I used the check # before and seems to mess up my VBA codes. Thansk. BruceM wrote: I doubt that Check# will make a good PK, at least not if you mean what is usually meant by Check#. Two customers could have the same check number. It looks to me as if you have two separate entities in this table: Account and Check. Each Account will have many checks. The usual setup would be to have an Account table containing account information such as Number, Name, Address, and so forth. A related table would contain information about individual checks. tblAccount AccountID (PK) This could be the account number Name etc. tblLedger LedgerID (PK) AccountID (foreign key) CheckNumber CheckDate CheckAmount etc. There is a one-to-many relationship between Accounts and Checks. tblLedger is much as you have described, but I don't see how you can create a PK from the existing fields except by something like combining CheckNumber and AccountID into a compound key, unless this is a database to be used by a single user to reconcile a single account, in which case CheckNumber could serve as the PK. If this is a database for reconciling a statement with a customer's own records, you could have two subforms on the account form: one for the imported information and one for the input information, which could be compared to a record on the imported data subform. User will import their Bank files (cleared items) to Bank table. and input [quoted text clipped - 47 lines] Message posted via AccessMonster.comhttp://www.accessmonster.com/Uwe/Forums.aspx/access-tablesdbdesign/20... -- Message posted via AccessMonster.com http://www.accessmonster.com/Uwe/For...esign/200703/1 |
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