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Old April 30th, 2010, 10:25 PM
shirl shirl is offline
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First recorded activity by OfficeFrustration: Mar 2005
Posts: 39
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Hi

I have a database that was set up very quickly a few years ago, it is for recording the booking out of equipment to staff at a college.

The database now has over 1500 records and I would like to change how it works as there is lots of duplicate data and I want to make data entry easier for the person who has to enter the data.

It consist of one table [Equipment] which has a autonumber primary key ID containing a list of equipment. Another table [Dept] with an autonumber primary key containing departments. A third table [Bookings] with an autonumber primary key ID this contains the staff names, dates of equipment booked out a field called resource which looks at the equipment table, area which looks at the department table.

My problem is that as the staff and details of resources booked out are all in one table, this data is duplicated as each time something is booked out we have to enter the staff details again.

What I would like is a form which contained the staff details and a subform which showed the equipment being booked out. I have tried to make two new tables using a make table query from the [Bookings] table, but my problem is that when I do that both new tables for the staff and the bookings both have the same ID as they came from the same table.

How can I separate the staff and bookings yet still keep them linked so that I can have a form something like the Northwind database, where you see a record for a person and all of their bookings?

I hope this makes sense, as you can guess I am not an Access expert and only use it occasionally.

Thanks
Shirl
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