Need help sorting and need a real pro - this is a toughy.

Perhaps someone can tell me how to sort this list:
1. joe smith 1 main st someplace ny 11300
2. mary jones 2 central ave anywhere ny 11456

and so forth. I would like to sort them in alphabetical order by first or
last name and have the rest of the information appear as well. If necessary,
I can eliminate the numbers preceding the name. I could have a list of up to
50 to sort. I use Word 2003 and Windows XP Pro.
Thanks so much.

Remove the numbers. To sort by first name, use Table | Sort and choose
Paragraph. To sort by last name, select space as the field separator and
sort on Word 1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Terri" wrote in message
...
Perhaps someone can tell me how to sort this list:
1. joe smith 1 main st someplace ny 11300
2. mary jones 2 central ave anywhere ny 11456

and so forth. I would like to sort them in alphabetical order by first or
last name and have the rest of the information appear as well. If
necessary, I can eliminate the numbers preceding the name. I could have a
list of up to 50 to sort. I use Word 2003 and Windows XP Pro.
Thanks so much.

Tried it - does not work....


"Suzanne S. Barnhill" wrote in message
...
Remove the numbers. To sort by first name, use Table | Sort and choose
Paragraph. To sort by last name, select space as the field separator and
sort on Word 1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Terri" wrote in message
...
Perhaps someone can tell me how to sort this list:
1. joe smith 1 main st someplace ny 11300
2. mary jones 2 central ave anywhere ny 11456

and so forth. I would like to sort them in alphabetical order by first or
last name and have the rest of the information appear as well. If
necessary, I can eliminate the numbers preceding the name. I could have a
list of up to 50 to sort. I use Word 2003 and Windows XP Pro.
Thanks so much.

Hello Terri.

Your list could easily be transformed into a simple database application.
First name, last name, address, city, state and zipcide would be stored as
separate fields in the database and you could sort ascending or descending
on any field. The sorted list could be displayed on-screen and/or printed
out. If you think this might work better for you and/or if you have
questions, contact me at . I could build this database for
you for a very modest fee.

Steve

"Terri" wrote in message
...
Perhaps someone can tell me how to sort this list:
1. joe smith 1 main st someplace ny 11300
2. mary jones 2 central ave anywhere ny 11456

and so forth. I would like to sort them in alphabetical order by first or
last name and have the rest of the information appear as well. If
necessary, I can eliminate the numbers preceding the name. I could have a
list of up to 50 to sort. I use Word 2003 and Windows XP Pro.
Thanks so much.

I think Suzanne meant to write "word 2". It works in W2007 — & should work
in W2003 & before —as long as you don't have middle names or initials.

PamC



Suzanne S. Barnhill wrote:
Remove the numbers. To sort by first name, use Table | Sort and choose
Paragraph. To sort by last name, select space as the field separator and
sort on Word 1.

Perhaps someone can tell me how to sort this list:
1. joe smith 1 main st someplace ny 11300
[quoted text clipped - 5 lines]
list of up to 50 to sort. I use Word 2003 and Windows XP Pro.
Thanks so much.

--
Message posted via http://www.officekb.com

Indeed I did. Thanks, Pam.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"PamC via OfficeKB.com" u43222@uwe wrote in message
news:8f693518b56c4@uwe...
I think Suzanne meant to write "word 2". It works in W2007 - & should work
in W2003 & before -as long as you don't have middle names or initials.

PamC



Suzanne S. Barnhill wrote:
Remove the numbers. To sort by first name, use Table | Sort and choose
Paragraph. To sort by last name, select space as the field separator and
sort on Word 1.

Perhaps someone can tell me how to sort this list:
1. joe smith 1 main st someplace ny 11300
[quoted text clipped - 5 lines]
list of up to 50 to sort. I use Word 2003 and Windows XP Pro.
Thanks so much.

--
Message posted via http://www.officekb.com

"Terri" wrote in message
...
Perhaps someone can tell me how to sort this list:
1. joe smith 1 main st someplace ny 11300
2. mary jones 2 central ave anywhere ny 11456

and so forth. I would like to sort them in alphabetical order by first or
last name and have the rest of the information appear as well. If
necessary, I can eliminate the numbers preceding the name. I could have a
list of up to 50 to sort. I use Word 2003 and Windows XP Pro.
Thanks so much.



What is the purpose of this list? You might be better off using a
spreadsheet application rather than a WP one. Depends on what you are using
the data for...

--
Asking a question?
Please tell us the version of the application you are asking about,
your OS, Service Pack level
and the FULL contents of any error message(s)

I can't use Excel for this as it is simply a list which I fax daily but
would like it sorted. It still is not working at all with the instructions
given. Any other suggestions?


"Gordon" wrote in message
...
"Terri" wrote in message
...
Perhaps someone can tell me how to sort this list:
1. joe smith 1 main st someplace ny 11300
2. mary jones 2 central ave anywhere ny 11456

and so forth. I would like to sort them in alphabetical order by first or
last name and have the rest of the information appear as well. If
necessary, I can eliminate the numbers preceding the name. I could have a
list of up to 50 to sort. I use Word 2003 and Windows XP Pro.
Thanks so much.



What is the purpose of this list? You might be better off using a
spreadsheet application rather than a WP one. Depends on what you are
using the data for...

--
Asking a question?
Please tell us the version of the application you are asking about,
your OS, Service Pack level
and the FULL contents of any error message(s)

"Terri" wrote in message
...
I can't use Excel for this as it is simply a list which I fax daily

So why does that preclude Excel?

--
Asking a question?
Please tell us the version of the application you are asking about,
your OS, Service Pack level
and the FULL contents of any error message(s)

Terri,

FYI, if you did your contacts in a database, it could easily be faxed! A
database would be much easier for you than doing your list in Word.

Steve


"Terri" wrote in message
...
I can't use Excel for this as it is simply a list which I fax daily but
would like it sorted. It still is not working at all with the instructions
given. Any other suggestions?


"Gordon" wrote in message
...
"Terri" wrote in message
...
Perhaps someone can tell me how to sort this list:
1. joe smith 1 main st someplace ny 11300
2. mary jones 2 central ave anywhere ny 11456

and so forth. I would like to sort them in alphabetical order by first
or last name and have the rest of the information appear as well. If
necessary, I can eliminate the numbers preceding the name. I could have
a list of up to 50 to sort. I use Word 2003 and Windows XP Pro.
Thanks so much.



What is the purpose of this list? You might be better off using a
spreadsheet application rather than a WP one. Depends on what you are
using the data for...

--
Asking a question?
Please tell us the version of the application you are asking about,
your OS, Service Pack level
and the FULL contents of any error message(s)