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Formatting text copied from internet or pdfs
A simple query from a newbie! Basically: I occasionally buy or download "E books" in pdf format..... or I copy and paste text from emails or the internet. There are often large spaces and gaps in the text so that when printed they take up loads of paper! So to remedy this I try to "tighten them up" by copying and pasting the text into Notepad or a Word document. However.... I note that sometimes the formatting does not allow the text to go to the margin (I have chosen narrow margins to use less paper). Not being a Word jockey I usually fix it by - laboriously - hitting "delete" at the end of each line and which brings the next line of text up... However I now have a 134 page document to do and this is not an option! Is there a quick and easy way to ensure the line breaks at the end of every line are removed in an entire document so the text will fill the line to the margin? I am using Home and Student Office 2007. -- triniscot |
#2
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Formatting text copied from internet or pdfs
Usually, the lines are ended with a line feed or sometimes a paragraph
break. If you toggle on the non-breaking characters (by clicking on the backwards P character or use the keyboard shortcut Ctrl+Shft+*) and look to see if line feeds or paragraph breaks have been inserted and whether they are preceded by a space character of not. Then the procedure is to use the Replace dialog (Ctrl+H) and enter in the Find box ^l (for line feed) or ^p (for paragraph break). In the replace box enter either nothing or a space character if it is needed. Note that those are lowercase L or P: capitals will not work. That is the basics, but you will find that you need to enhance this procedure because the problem with the simple solution is that you will probably lose the 'real' end of paragraphs and end up with one long continuous page of text that needs more editing. Invariably, the real end of paragraphs will be either two consecutive paragraph breaks or line feeds. So to preserve these, before you do the above replace action, search for either ^p^p or ^l^l and replace them with a unique character string such as X$C%. Once you have done that, replace all the single ^p or ^l characters. Finally, replace the unique string you used - X$C% - with ^p^p to restore the real end of paragraphs. -- Terry Farrell - MSWord MVP "triniscot" wrote in message ... A simple query from a newbie! Basically: I occasionally buy or download "E books" in pdf format..... or I copy and paste text from emails or the internet. There are often large spaces and gaps in the text so that when printed they take up loads of paper! So to remedy this I try to "tighten them up" by copying and pasting the text into Notepad or a Word document. However.... I note that sometimes the formatting does not allow the text to go to the margin (I have chosen narrow margins to use less paper). Not being a Word jockey I usually fix it by - laboriously - hitting "delete" at the end of each line and which brings the next line of text up... However I now have a 134 page document to do and this is not an option! Is there a quick and easy way to ensure the line breaks at the end of every line are removed in an entire document so the text will fill the line to the margin? I am using Home and Student Office 2007. -- triniscot |
#3
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Formatting text copied from internet or pdfs
Wow! Problem sorted - my 134 page document is now 33 pages! Thanks for taking the time and trouble - and patience - to post such a useful and easily understood reply - Terry you're a star! Terry Farrell;399845 Wrote: Usually, the lines are ended with a line feed or sometimes a paragraph break. If you toggle on the non-breaking characters (by clicking on the backwards P character or use the keyboard shortcut Ctrl+Shft+*) and look to see if line feeds or paragraph breaks have been inserted and whether they are preceded by a space character of not. Then the procedure is to use the Replace dialog (Ctrl+H) and enter in the Find box ^l (for line feed) or ^p (for paragraph break). In the replace box enter either nothing or a space character if it is needed. Note that those are lowercase L or P: capitals will not work. That is the basics, but you will find that you need to enhance this procedure because the problem with the simple solution is that you will probably lose the 'real' end of paragraphs and end up with one long continuous page of text that needs more editing. Invariably, the real end of paragraphs will be either two consecutive paragraph breaks or line feeds. So to preserve these, before you do the above replace action, search for either ^p^p or ^l^l and replace them with a unique character string such as X$C%. Once you have done that, replace all the single ^p or ^l characters. Finally, replace the unique string you used - X$C% - with ^p^p to restore the real end of paragraphs. -- Terry Farrell - MSWord MVP "triniscot" DTHIS wrote in message ...- A simple query from a newbie! Basically: I occasionally buy or download "E books" in pdf format..... or I copy and paste text from emails or the internet. There are often large spaces and gaps in the text so that when printed they take up loads of paper! So to remedy this I try to "tighten them up" by copying and pasting the text into Notepad or a Word document. However.... I note that sometimes the formatting does not allow the text to go to the margin (I have chosen narrow margins to use less paper). Not being a Word jockey I usually fix it by - laboriously - hitting "delete" at the end of each line and which brings the next line of text up... However I now have a 134 page document to do and this is not an option! Is there a quick and easy way to ensure the line breaks at the end of every line are removed in an entire document so the text will fill the line to the margin? I am using Home and Student Office 2007. -- triniscot - -- triniscot |
#4
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Formatting text copied from internet or pdfs
Flattery will get you anywhere. g Thanks
Terry "triniscot" wrote in message ... Wow! Problem sorted - my 134 page document is now 33 pages! Thanks for taking the time and trouble - and patience - to post such a useful and easily understood reply - Terry you're a star! Terry Farrell;399845 Wrote: Usually, the lines are ended with a line feed or sometimes a paragraph break. If you toggle on the non-breaking characters (by clicking on the backwards P character or use the keyboard shortcut Ctrl+Shft+*) and look to see if line feeds or paragraph breaks have been inserted and whether they are preceded by a space character of not. Then the procedure is to use the Replace dialog (Ctrl+H) and enter in the Find box ^l (for line feed) or ^p (for paragraph break). In the replace box enter either nothing or a space character if it is needed. Note that those are lowercase L or P: capitals will not work. That is the basics, but you will find that you need to enhance this procedure because the problem with the simple solution is that you will probably lose the 'real' end of paragraphs and end up with one long continuous page of text that needs more editing. Invariably, the real end of paragraphs will be either two consecutive paragraph breaks or line feeds. So to preserve these, before you do the above replace action, search for either ^p^p or ^l^l and replace them with a unique character string such as X$C%. Once you have done that, replace all the single ^p or ^l characters. Finally, replace the unique string you used - X$C% - with ^p^p to restore the real end of paragraphs. -- Terry Farrell - MSWord MVP "triniscot" DTHIS wrote in message ...- A simple query from a newbie! Basically: I occasionally buy or download "E books" in pdf format..... or I copy and paste text from emails or the internet. There are often large spaces and gaps in the text so that when printed they take up loads of paper! So to remedy this I try to "tighten them up" by copying and pasting the text into Notepad or a Word document. However.... I note that sometimes the formatting does not allow the text to go to the margin (I have chosen narrow margins to use less paper). Not being a Word jockey I usually fix it by - laboriously - hitting "delete" at the end of each line and which brings the next line of text up... However I now have a 134 page document to do and this is not an option! Is there a quick and easy way to ensure the line breaks at the end of every line are removed in an entire document so the text will fill the line to the margin? I am using Home and Student Office 2007. -- triniscot - -- triniscot |
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