A Microsoft Office (Excel, Word) forum. OfficeFrustration

If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below.

Go Back   Home » OfficeFrustration forum » Microsoft Excel » New Users
Site Map Home Register Authors List Search Today's Posts Mark Forums Read  

Rookie mistake ruined spreadsheet



 
 
Thread Tools Display Modes
  #1  
Old March 4th, 2009, 07:40 PM posted to microsoft.public.excel.newusers
Kirk Christian
external usenet poster
 
Posts: 10
Default Rookie mistake ruined spreadsheet

In Excel, I tried to hide unused columns and rows. But I did it by selecting
the first unused column, used CTRL+SHIFT+RIGHT ARROW, right-clicked an empty
cell, went to Format Cells, clicked the Protection tab, then checked
“Hidden”. I hid the unused rows in the same manner. It worked, but my file
size went from 15K to 3200K. I tried to undo the mistake by using CTRL+Z,
doing the same technique to unhide, clearing formatting, and deleting columns
and rows on the used cells, but it remained an extra large file. I ended up
copying the valid cells to a new workbook to correct the mistake, but I am
still baffled as to what happened. Do you have any suggestions ho to remove
the unused cells from a spreadsheet, in case I make the same mistake again?
--
MCP, MCDST, CompTia A+
  #2  
Old March 4th, 2009, 10:06 PM posted to microsoft.public.excel.newusers
Gord Dibben
external usenet poster
 
Posts: 20,252
Default Rookie mistake ruined spreadsheet

FormatCellsProtectionHidden will not hide rows and columns, only hides
the cell contents in the Formula Bar when you protect the worksheet.

Your file went huge due to the cells' having been "hidden" under the
Protection Tab

The reason your file size went huge was due to those cells being "hidden"
under the Protection Tab.

Changing to "unhidden" will not fix the problem since Excel now assumes your
used range is huge.

To reset that used range you must select all unused columns and EditDelete

Same for unused rows.

Now you would save the workbook to reduce the size. If you don't save,
Excel will still think the used range is huge.

Now......back to what you wanted in the first place.

To hide unused rows, select the rows with SHIFT + End + DownArrow

Then FormatRowsHide.

Same for columns.


Gord Dibben MS Excel MVP

On Wed, 4 Mar 2009 10:40:22 -0800, Kirk Christian
wrote:

In Excel, I tried to hide unused columns and rows. But I did it by selecting
the first unused column, used CTRL+SHIFT+RIGHT ARROW, right-clicked an empty
cell, went to Format Cells, clicked the Protection tab, then checked
Hidden. I hid the unused rows in the same manner. It worked, but my file
size went from 15K to 3200K. I tried to undo the mistake by using CTRL+Z,
doing the same technique to unhide, clearing formatting, and deleting columns
and rows on the used cells, but it remained an extra large file. I ended up
copying the valid cells to a new workbook to correct the mistake, but I am
still baffled as to what happened. Do you have any suggestions ho to remove
the unused cells from a spreadsheet, in case I make the same mistake again?


  #3  
Old March 4th, 2009, 10:41 PM posted to microsoft.public.excel.newusers
Kirk Christian
external usenet poster
 
Posts: 10
Default Rookie mistake ruined spreadsheet

Thanks for your response.

Your suggestions worked perfectly. In the future, I will just use the "Hide
Cells" in the context menu. But it this is what I needed to fix this
perticular document. And your reasoning for what happend is what I was
thinking.

Thanks again for your prompt response and clear explination!
--
MCP, MCDST, CompTia A+


"Gord Dibben" wrote:

FormatCellsProtectionHidden will not hide rows and columns, only hides
the cell contents in the Formula Bar when you protect the worksheet.

Your file went huge due to the cells' having been "hidden" under the
Protection Tab

The reason your file size went huge was due to those cells being "hidden"
under the Protection Tab.

Changing to "unhidden" will not fix the problem since Excel now assumes your
used range is huge.

To reset that used range you must select all unused columns and EditDelete

Same for unused rows.

Now you would save the workbook to reduce the size. If you don't save,
Excel will still think the used range is huge.

Now......back to what you wanted in the first place.

To hide unused rows, select the rows with SHIFT + End + DownArrow

Then FormatRowsHide.

Same for columns.


Gord Dibben MS Excel MVP

On Wed, 4 Mar 2009 10:40:22 -0800, Kirk Christian
wrote:

In Excel, I tried to hide unused columns and rows. But I did it by selecting
the first unused column, used CTRL+SHIFT+RIGHT ARROW, right-clicked an empty
cell, went to Format Cells, clicked the Protection tab, then checked
“Hidden”. I hid the unused rows in the same manner. It worked, but my file
size went from 15K to 3200K. I tried to undo the mistake by using CTRL+Z,
doing the same technique to unhide, clearing formatting, and deleting columns
and rows on the used cells, but it remained an extra large file. I ended up
copying the valid cells to a new workbook to correct the mistake, but I am
still baffled as to what happened. Do you have any suggestions ho to remove
the unused cells from a spreadsheet, in case I make the same mistake again?



 




Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

vB code is On
Smilies are On
[IMG] code is Off
HTML code is Off
Forum Jump


All times are GMT +1. The time now is 11:58 AM.


Powered by vBulletin® Version 3.6.4
Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright 2004-2024 OfficeFrustration.
The comments are property of their posters.