outlook scheduling

I have Outlook 2007 and use it extensively as I know how. I have a hurdle
that I can't seem to figure out. My job is primarily made up of the same 5
schedule items. The items are not recurring but hinge on getting a customer
deposit. So, when i get the deposit 2 days later i need to have drawings
done, 1 more day order material, one more day distribute cut lists, and so
on. Any ideas on the easiest way to do this. As a nice bonus it would be
nice if i could start the process by having a customer que that would log my
customers and make my DL's easier. May be asking to much here, thanks!