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#1
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Trying to protect a document
I am trying to protect a document so that users can edit certain fields but
not edit the form itself. I have drop down options, checkboxes & field text options in my document. When I protect the document by selecting "Tools" & "Protect Document" the drop downs, checkboxes & field text options do not work. If I click the lock on the "Form" toolbox I can use these fields however it is possible to unprotect the document by simply clicking on the toolbar at the top under "Tools" & then select "Unprotect Document" & the document is then unprotected. How can I protect the form so that these fields are available? |
#2
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Trying to protect a document
You don't say what version of Word you're using. If it's Word 2002 or 2003
and you get a Protect Document task pane when you choose Tools | Protect Document, then you have to check the box for "Editing restrictions" and select "Filling in forms." When you click "Yes, start enforcing protection," you get a dialog in which you can add a password if desired. Note, however, that forms protection is easily defeated by inserting the protected form in a new document. If you're using an older version of Word, you should be getting some sort of dialog (which will allow you to set a password) when you click Tools | Protect Document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "vblaradetrich" wrote in message ... I am trying to protect a document so that users can edit certain fields but not edit the form itself. I have drop down options, checkboxes & field text options in my document. When I protect the document by selecting "Tools" & "Protect Document" the drop downs, checkboxes & field text options do not work. If I click the lock on the "Form" toolbox I can use these fields however it is possible to unprotect the document by simply clicking on the toolbar at the top under "Tools" & then select "Unprotect Document" & the document is then unprotected. How can I protect the form so that these fields are available? |
#3
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Trying to protect a document
Thanks that worked. I thought I tried that but I guess I didn't do something
right. You mentioned that this can be easily manipulated when inserted into a new document. How is this avoidable or corrected? -- ldd "Suzanne S. Barnhill" wrote: You don't say what version of Word you're using. If it's Word 2002 or 2003 and you get a Protect Document task pane when you choose Tools | Protect Document, then you have to check the box for "Editing restrictions" and select "Filling in forms." When you click "Yes, start enforcing protection," you get a dialog in which you can add a password if desired. Note, however, that forms protection is easily defeated by inserting the protected form in a new document. If you're using an older version of Word, you should be getting some sort of dialog (which will allow you to set a password) when you click Tools | Protect Document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "vblaradetrich" wrote in message ... I am trying to protect a document so that users can edit certain fields but not edit the form itself. I have drop down options, checkboxes & field text options in my document. When I protect the document by selecting "Tools" & "Protect Document" the drop downs, checkboxes & field text options do not work. If I click the lock on the "Form" toolbox I can use these fields however it is possible to unprotect the document by simply clicking on the toolbar at the top under "Tools" & then select "Unprotect Document" & the document is then unprotected. How can I protect the form so that these fields are available? |
#4
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Trying to protect a document
There is no workaround except to hope for user ignorance. The document
Properties may reveal that the form has been inserted in a new document and saved, and I suppose close inspection of the form would reveal whether anything has been changed, but there's really no way around it, and of course it's a lifesaver when you find yourself needing to edit a form password-protected by an employee who has left the firm! Note that this is the *only* type of password that is so easily defeated. A password to open or modify encrypts the document and is extremely difficult to break. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "vblaradetrich1" wrote in message ... Thanks that worked. I thought I tried that but I guess I didn't do something right. You mentioned that this can be easily manipulated when inserted into a new document. How is this avoidable or corrected? -- ldd "Suzanne S. Barnhill" wrote: You don't say what version of Word you're using. If it's Word 2002 or 2003 and you get a Protect Document task pane when you choose Tools | Protect Document, then you have to check the box for "Editing restrictions" and select "Filling in forms." When you click "Yes, start enforcing protection," you get a dialog in which you can add a password if desired. Note, however, that forms protection is easily defeated by inserting the protected form in a new document. If you're using an older version of Word, you should be getting some sort of dialog (which will allow you to set a password) when you click Tools | Protect Document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "vblaradetrich" wrote in message ... I am trying to protect a document so that users can edit certain fields but not edit the form itself. I have drop down options, checkboxes & field text options in my document. When I protect the document by selecting "Tools" & "Protect Document" the drop downs, checkboxes & field text options do not work. If I click the lock on the "Form" toolbox I can use these fields however it is possible to unprotect the document by simply clicking on the toolbar at the top under "Tools" & then select "Unprotect Document" & the document is then unprotected. How can I protect the form so that these fields are available? |
#5
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Trying to protect a document
Thanks. It works for this form b/c the integrity of the form is only
necessesary when they return the form as is. But it's good to know that password workaround exists. -- ldd "Suzanne S. Barnhill" wrote: There is no workaround except to hope for user ignorance. The document Properties may reveal that the form has been inserted in a new document and saved, and I suppose close inspection of the form would reveal whether anything has been changed, but there's really no way around it, and of course it's a lifesaver when you find yourself needing to edit a form password-protected by an employee who has left the firm! Note that this is the *only* type of password that is so easily defeated. A password to open or modify encrypts the document and is extremely difficult to break. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "vblaradetrich1" wrote in message ... Thanks that worked. I thought I tried that but I guess I didn't do something right. You mentioned that this can be easily manipulated when inserted into a new document. How is this avoidable or corrected? -- ldd "Suzanne S. Barnhill" wrote: You don't say what version of Word you're using. If it's Word 2002 or 2003 and you get a Protect Document task pane when you choose Tools | Protect Document, then you have to check the box for "Editing restrictions" and select "Filling in forms." When you click "Yes, start enforcing protection," you get a dialog in which you can add a password if desired. Note, however, that forms protection is easily defeated by inserting the protected form in a new document. If you're using an older version of Word, you should be getting some sort of dialog (which will allow you to set a password) when you click Tools | Protect Document. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "vblaradetrich" wrote in message ... I am trying to protect a document so that users can edit certain fields but not edit the form itself. I have drop down options, checkboxes & field text options in my document. When I protect the document by selecting "Tools" & "Protect Document" the drop downs, checkboxes & field text options do not work. If I click the lock on the "Form" toolbox I can use these fields however it is possible to unprotect the document by simply clicking on the toolbar at the top under "Tools" & then select "Unprotect Document" & the document is then unprotected. How can I protect the form so that these fields are available? |
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